Town Commissioners Other — 2018-09-26

QUEENSTOWN COMMISSIONERS

September 26, 2018 PRESENT: President Thomas B. Willis, Jr., CommissionerHolger Schuster, Commissioner Alton Hardee, Jr.. Town Attorney Brynja Booth, and Amy Moore, Town Manager Clerk.

REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.

GUESTS:

Barry Waterman was present to discuss development concepts for Wheatland’s. Mr.

— Waterman advised that Wheatland’s had been originally designed at lOO°o commercial development. However, since that time, the market has changed and he is not finding large commercial/big box interest. He has been considering other development concepts, including a mixed use development. This would include approximately 150 townhomes, under $300,000, as well as a restaurant park. Mr. Waterman presented this concept to the

Queenstown Planning Commission and received some good ideas, which he has considered. He presented this new concept to the Commissioners for their feedback.

President Willis stated the Town was initially for the original concept as we would not need to provide services, such as street lights, trash collection, snow removal, etc., to residential properties. The Commissioners are concerned that having to provide those services would require additional employees, equipment, etc. It would be possible that we would need to create a special tax district. Commissioner Hardee inquired if

entertainment development had been considered. Mr. Waterman advised he had looked into that but it is not feasible to a developer. Mr. Waterman stated that he would need to have a significant number ofpeople to use the property tojustify extending water and sewer services to the property. He advised that SHA will require a traffic study ofthe property, regardless ofits use. When asked what the County would want to see, Mr.

Waterman advised that the County implemented the 5-year hold on zoning change. They did not want to work with him or the Town, and once the hold is lifted, they have no say in what the Town approves. After discussing, the Commissioners requested Mr.

Waterman put together potential tax revenue numbers and come back with that information.

Bob Rauch Town Engineer was present to review and discuss his recommendations for I & I repairs and discuss the Water Tower and Infrastructure Replacement project.

I&L

The Town had the entire sewer system inspected via camera to identify groundwater leaks. Active leaks were identified. There are two options to make repairs to the lines — spot repairs or sleeving ofentire lines. Grouting could be done on some ofthe lines, but a majority ofthe lines are clay pipe and grouting cannot be done to them. The preferred method is cured in place liner. It can be done to an entire section ofpipe, or it can be

done in pieces. There is an opportunity to borrow firnds needed for these repairs from USDA and MDE.

Tower & Infrastructure Project:

A preliminary engineer report (PER) will be required by USDA to begin the project. He is ready to start that once the Commissioners give their approval.

The Commissioners will schedule a work session to discuss these matters further on how they should proceed.

• Barbara 1-Jarman Creative Safety Products was present to discuss the Deputy Phil

— Child Safety Program, which is now in its year. This is not a tax paid program. She 24th sells advertising space in the booklets given out to children in the program. Sheriff Hoffmann goes to every elementary school in the County with a professional performer and gives assemblies, dealing with fire safety, stranger danger, etc. Each child receives an age appropriate activity booklet. They have increased the age limit on these

assemblies, thereby increasing the number ofchildren participating from 1,068 children last year to 3,257 this year. Ms. Harmon was soliciting the Town’s support in providing the booklets to the schools by purchasing an advertisement. Costs varied from a fullpage ad at $799 to a 1 6 page ad at $199. Once the costs to run the program are met, they stop selling ads. That way the funds received stay in the community and don’t get

distributed to other area. The Commissioners thanked Ms. Harmon and advised they would get back to her.

PUBLIC WORKS Amy Moore -

• Reported that the new membranes are damaged. We are currently waiting on a report

from Ovivo as to what extent they are damaged and what the plan for correction is.

• John English has started the new parking lot at the Town park.

PLANNING Phil Snyder —

• Met with George and Robin Rust, the new owners ofthe house on Charity Lane

previously owned by Josephine Homey. They presented a development plan for the property, which included relocating the driveway, building a garage and mudroom addition, as well as a front porch. They met the criteria ofthe Zoning Ordinance and they were given unanimous approval. They can now proceed and file a building permit application.

FINANCE COMMITTEE Patricia Bowell —

• Completed the Highway User Report (HUR) and submitted by Ms. Moore to the State.

TOWN MANAGERJCLERK-TREASURER

Treasurer’s Report - General Fund checking $166,660.94 Water Sewer Fund checking S 74,753.44 WWTP Project checking S 13,498.34 Minutes — President Willis motioned to accept the August 22, 2018 regular meeting minutes as written.

Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay President Willis motioned to accept the September 11, 2018 special meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay Correspondence — Clerk presented a proposal from Long Fence Co. for installing a 10 ft. gate on the back side of the fence at the wastewater plant in the amount of$2,960. President Willis motioned to approve the proposal. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay OLD BUSINESS None to discuss —

NEW BUSINESS

- • Ordinance

18-04 AN ORDINANCE OF THE COMMISSIONERS OF

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QUEENSTOWN TO REPEAL AND RE-ENACT THE QUEENSTOWN ZONING

ORDINANCE

Per Ms. Booth, she has not completed her review ofthe final document, therefore, introduction will need to be postponed until the next meeting.

• Resolution

18-108 A RESOLUTION OF THE COMMISSIONERS OF

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QUEENSTOWN TO ADOPT AN OFFICIAL CRITICAL AREA OVERLAY MAP

FOR THE TOWN OF QUEENSTOWN

Per Ms. Booth, the Town adopted the overlay map in October 2016, which was approved by the Critical Area Commission in March 2017. Following this, the Town adopted and approved growth allocation. The new map proposed this date puts both together on one map. It really is administrative housekeeping and no hearing is required.

President Willis motioned to adopt Resolution

18-108 Adopting

an Official Critical Area Overlay Map for the Town ofQueenstown. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

• Commissioner Hardee advised that last year the Town had a tree lighting ceremony,

which the public participated in. Carols were sung and hot chocolate was provided. It was a well-attended event. He would like to see it grow this year. He suggests getting a larger tree and maybe putting it in the BanlCs parking lot on the island ifthey approve.

We could invite the various churches and their pastors from Queenstown, the QAC High School Band ifavailable, and provide refreshments. He feels we should have events like this to pull the town residents together. There is no electric in the island ofthe parking lot. We would need to get a price to run electric, following approval from the Bank. Ms.

Moore will begin looking into this.

• Work session needed to discuss the I & I recommendations, tower and infrastructure

project, and Mr. Waterma&s conceptual plan. Commissioners agreed to hold a work session on Wednesday, October 17, 2018 at 3:00p.m.

ATTORNEY UPDATES Brynja Booth -

• No updates at this time

PUBLIC COMMENT

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• Paul Cain Steamboat Avenue his neighbor has numerous property maintenance code

— violations. There is a hole dug out in the driveway,junk in the yard, and the property smells terrible. When is the Town going to enforce the code? Mr. Cain was advised that the Town Manager and Commissioner Hardee will inspect the property the next day and will follow up accordingly.

There being no further business at this time, President Willis motioned to adjourn the meeting at 8:37 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye. 0-nay Respectfully submitted, Amy oore Town Manager Clerk