Town Commissioners Other — 2018-09-26

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
September 26, 2018
PRESENT: President Thomas B. Willis, Jr., CommissionerHolger Schuster, Commissioner
Alton Hardee, Jr.. Town Attorney Brynja Booth, and Amy Moore, Town Manager Clerk.
REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.
GUESTS:
Barry Waterman was present to discuss development concepts for Wheatland’s. Mr.
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Waterman advised that Wheatland’s had been originally designed at lOO°o commercial
development. However, since that time, the market has changed and he is not finding
large commercial/big box interest. He has been considering other development concepts,
including a mixed use development. This would include approximately 150 townhomes,
under $300,000, as well as a restaurant park. Mr. Waterman presented this concept to the
Queenstown Planning Commission and received some good ideas, which he has
considered. He presented this new concept to the Commissioners for their feedback.
President Willis stated the Town was initially for the original concept as we would not
need to provide services, such as street lights, trash collection, snow removal, etc., to
residential properties. The Commissioners are concerned that having to provide those
services would require additional employees, equipment, etc. It would be possible that
we would need to create a special tax district. Commissioner Hardee inquired if
entertainment development had been considered. Mr. Waterman advised he had looked
into that but it is not feasible to a developer. Mr. Waterman stated that he would need to
have a significant number ofpeople to use the property tojustify extending water and
sewer services to the property. He advised that SHA will require a traffic study ofthe
property, regardless ofits use. When asked what the County would want to see, Mr.
Waterman advised that the County implemented the 5-year hold on zoning change. They
did not want to work with him or the Town, and once the hold is lifted, they have no say
in what the Town approves. After discussing, the Commissioners requested Mr.
Waterman put together potential tax revenue numbers and come back with that
information.
Bob Rauch Town Engineer was present to review and discuss his recommendations
for I & I repairs and discuss the Water Tower and Infrastructure Replacement project.
I&L
The Town had the entire sewer system inspected via camera to identify groundwater
leaks. Active leaks were identified. There are two options to make repairs to the lines
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spot repairs or sleeving ofentire lines. Grouting could be done on some ofthe lines, but
a majority ofthe lines are clay pipe and grouting cannot be done to them. The preferred
method is cured in place liner. It can be done to an entire section ofpipe, or it can be
done in pieces. There is an opportunity to borrow firnds needed for these repairs from
USDA and MDE.
Tower & Infrastructure Project:
A preliminary engineer report (PER) will be required by USDA to begin the project. He
is ready to start that once the Commissioners give their approval.

The Commissioners will schedule a work session to discuss these matters further on how
they should proceed.
• Barbara 1-Jarman Creative Safety Products was present to discuss the Deputy Phil
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Child Safety Program, which is now in its year. This is not a tax paid program. She
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sells advertising space in the booklets given out to children in the program. Sheriff
Hoffmann goes to every elementary school in the County with a professional performer
and gives assemblies, dealing with fire safety, stranger danger, etc. Each child receives
an age appropriate activity booklet. They have increased the age limit on these
assemblies, thereby increasing the number ofchildren participating from 1,068 children
last year to 3,257 this year. Ms. Harmon was soliciting the Town’s support in providing
the booklets to the schools by purchasing an advertisement. Costs varied from a full-
page ad at $799 to a 1 6 page ad at $199. Once the costs to run the program are met, they
stop selling ads. That way the funds received stay in the community and don’t get
distributed to other area. The Commissioners thanked Ms. Harmon and advised they
would get back to her.
PUBLIC WORKS Amy Moore
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• Reported that the new membranes are damaged. We are currently waiting on a report
from Ovivo as to what extent they are damaged and what the plan for correction is.
• John English has started the new parking lot at the Town park.
PLANNING Phil Snyder
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• Met with George and Robin Rust, the new owners ofthe house on Charity Lane
previously owned by Josephine Homey. They presented a development plan for the
property, which included relocating the driveway, building a garage and mudroom
addition, as well as a front porch. They met the criteria ofthe Zoning Ordinance and they
were given unanimous approval. They can now proceed and file a building permit
application.
FINANCE COMMITTEE Patricia Bowell
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• Completed the Highway User Report (HUR) and submitted by Ms. Moore to the State.
TOWN MANAGERJCLERK-TREASURER
Treasurer’s Report
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General Fund checking $166,660.94
Water Sewer Fund checking S 74,753.44
WWTP Project checking S 13,498.34
Minutes
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President Willis motioned to accept the August 22, 2018 regular meeting minutes as written.
Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay
President Willis motioned to accept the September 11, 2018 special meeting minutes as written.
Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

Correspondence
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Clerk presented a proposal from Long Fence Co. for installing a 10 ft. gate on the back side of
the fence at the wastewater plant in the amount of$2,960. President Willis motioned to approve
the proposal. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay
OLD BUSINESS None to discuss
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NEW BUSINESS
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• Ordinance 18-04 AN ORDINANCE OF THE COMMISSIONERS OF
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QUEENSTOWN TO REPEAL AND RE-ENACT THE QUEENSTOWN ZONING
ORDINANCE
Per Ms. Booth, she has not completed her review ofthe final document, therefore,
introduction will need to be postponed until the next meeting.
• Resolution 18-108 A RESOLUTION OF THE COMMISSIONERS OF
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QUEENSTOWN TO ADOPT AN OFFICIAL CRITICAL AREA OVERLAY MAP
FOR THE TOWN OF QUEENSTOWN
Per Ms. Booth, the Town adopted the overlay map in October 2016, which was approved
by the Critical Area Commission in March 2017. Following this, the Town adopted and
approved growth allocation. The new map proposed this date puts both together on one
map. It really is administrative housekeeping and no hearing is required.
President Willis motioned to adopt Resolution 18-108 Adopting an Official Critical Area
Overlay Map for the Town ofQueenstown. Motion seconded by Commissioner
Schuster. Vote: 3-aye, 0-nay
• Commissioner Hardee advised that last year the Town had a tree lighting ceremony,
which the public participated in. Carols were sung and hot chocolate was provided. It
was a well-attended event. He would like to see it grow this year. He suggests getting a
larger tree and maybe putting it in the BanlCs parking lot on the island ifthey approve.
We could invite the various churches and their pastors from Queenstown, the QAC High
School Band ifavailable, and provide refreshments. He feels we should have events like
this to pull the town residents together. There is no electric in the island ofthe parking
lot. We would need to get a price to run electric, following approval from the Bank. Ms.
Moore will begin looking into this.
• Work session needed to discuss the I & I recommendations, tower and infrastructure
project, and Mr. Waterma&s conceptual plan. Commissioners agreed to hold a work
session on Wednesday, October 17, 2018 at 3:00p.m.
ATTORNEY UPDATES Brynja Booth
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• No updates at this time
PUBLIC COMMENT
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• Paul Cain Steamboat Avenue his neighbor has numerous property maintenance code
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violations. There is a hole dug out in the driveway,junk in the yard, and the property

smells terrible. When is the Town going to enforce the code? Mr. Cain was advised that
the Town Manager and Commissioner Hardee will inspect the property the next day and
will follow up accordingly.
There being no further business at this time, President Willis motioned to adjourn the meeting at
8:37 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye. 0-nay
Respectfully submitted,
Amy oore
Town Manager Clerk