Town Commissioners Minutes — 2018-09-11
Minutes September 11, 2018 · 2 page(s)
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Minutes of a special Town Commissioners meeting on September 11, 2018. USDA approved funding for a new water tower and related infrastructure consisting of a $1,828,000 loan and $1,358,000 in grants; the Commissioners unanimously authorized President Thomas B. Willis, Jr. to sign the Request for Obligation of Funds, the Letter of Intent to Meet Conditions, the Water Grant Agreement with RUS, and the Loan Resolution. Attorney Brynja Booth will FedEx the signed documents to Terry Fearins at USDA. The Commissioners also discussed options for developers to help repay the loan, the need for interim financing and a possible future rate study, and heard that Mr. Waterman (Wheatlands) is considering mixed use and will attend the next meeting to discuss tax abatements, possible industrial use, and the need for an HOA if residential development occurs. The meeting was called to order at 10:04 a.m. and adjourned at 10:52 a.m.; attendees included President Willis, Commissioners Schuster and Hardee, Attorney Booth, and Town Manager/Clerk-Treasurer Amy Moore.
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QUEENSTOWN COMMISSIONERS Special Meeting September 11,2018 PRESENT: President Thomas B. Willis, Jr.; CommissionerHogie Schuster; Commissioner Al Hardee; Attorney Brynja Booth, and Amy Moore, Town Manager/Clerk-Treasurer President Willis called the Special meeting to order at 10:04 a.m. Ms. Booth advised for the record that Bob Rauch, Town Attorney, had submitted a grantlloan application for a new water tower and infrastructure replacement to USDA. They have approved the application and have offered funding at $1,828,000 in loan and $1,358,000 in grants. USDA has deadlines to meet and is requesting that the loan documents be signed by the end of the week. The Town is not obligated to accept the funding should they decide not to proceed with the project. Ms. Booth advised the Town can lilcelynegotiate with developers to cover the loan portion. The Town can also apply for grant opportunities from MDE. The Town can de-obligate the funds at any time prior to starting the project. Commissioner Schuster motioned to authorize Thomas B. Willis, Jr., President, to sign the Request for Obligation ofFunds. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay Commissioner Schuster motioned to authorize Thomas B. Willis, Jr., President, to sign the Letter ofIntent to Meet Conditions. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay Commissioner Schuster motioned to authorize Thomas B. Willis, Jr., President, to sign the Water Grant Agreement with RUS. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay Commissioner Schuster motioned to authorize Thomas B. Willis, Jr., President, to sign the Loan Resolution. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay Ms. Booth will FedEx the documents to Ms. Terry Fearins at USDA and provide us with copies. In addition to executing the documents, the Commissioner discussed: • Options for developers to help repay the loan • The need for interim financing Future rate study may be required Wheatlands Mr. Waterman considering mixed use. He will attend next Commissioners — meeting to discuss matter further. Ideas the Commissioners considered are 1) a tax abatement to attract commercial developers, 2) explore the possibility ofindustrial use on property, and 3) need for an HOA ifany residential is developed. There being no ffirther business at this time, President Willis motioned to adjourn the meeting at 10:52 an. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay Respectfully submitted, Amy W. ore Town Manager/Clerk-Treasurer