Town Commissioners Minutes — minutes%2072518

QUEENSTOWN COMMISSIONERS

July 25,2018 PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner Alton Hardee, Jr., Town Attorney Brynja Booth, and Amy Moore, Town Manager Clerk.

MEETING CALLED TO ORDER AT 6:36 P.M.

President Willis motioned to enter into Closed Session at 6:37 p.m. for the purpose ofobtaining legal advice from Town Attorney Brynja Booth. Motion seconded by Commissioner Hardee.

Vote: 3-aye, 0-nay President Willis motioned to adjourn the Closed Session and reconvene regular meeting at 7:00 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

PUBLIC WORKS

• Melvin Avenue recommendation received from Town Engineer Bob Rauch for

alleviating stormwater problem from Bank operations center to Messick Lane. His estimated cost is $28,926. Lane Cole believes the issue can be corrected by John English with a swale and/or piping and dressing up the shoulder at a much lower cost. The Commissioners requested a price and plan from John English be obtained.

• Amy Moore reported that an updated price was received from Pave Master on street

paving. Following review and discussion, President Willis motioned to have the contractor pave Second Avenue, Charity Lane, Old WharfLane (from Maryland Ave intersection to the water), and Davidson Avenue for the price of$64,936. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

• Amy Moore presented quotes from John English for stormwater ditch work needed

— Queenstown Village Open Space areas hold water behind several properties fronting — Dudley Avenue and Main Street (Anthony and Chance properties). A small ditch would be added and trees need to be trimmed. Another section in the open space is a small ditch coming offWick Court by the Peregoy property. This is mainly maintenance work that needs to be done as it has been quite some time since addressed. CommissionerHardee

motioned to have the work completed by John English at the price of$3,672 or less as proposed. Motion seconded by President Willis. Vote: 3-aye, 0-nay MarylandAve to Old WharfLane remove damaged culvert pipe and replace at property on Maryland Ave., remove large stones blocking water flow at Maryland Ave. & Old WharfLane, and clean sections ofpipe ofall stones, debris and silt. The estimated cost ofthe work is $1995.72 or less, with the cost ofreplacing the culvert pipe being the

homeowner’s responsibility of$372.86 or less. President Willis motioned to have the work completed by John English as proposed. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay PLANNING Phil Snyder —

• Commission received a zoning certificate application in the Critical Area for a porch

modification. It was within the Planning Commission’sjurisdiction to approve without any planting requirements due to the amount ofsquare footage.

• Completed review ofsign ordinance section ofZoning Ordinance. Should finalize draft

soon.

• Suggested a couple years ago, but discussed again at their last meeting, that a mural be

painted on the Del Rhodes Avenue pump house.

• Barry Waterman is expected at their next meeting with tentative outlines on what may be

developed on the Wheatlands property.

• President Willis inquired ifthe owner ofthe old Getty station had come back with any

plans for the property. It is starting to look run down and shabby. He asked ifthe PC could send a letter to the owner asking for her plans for the property. Mr. Snyder said he would take care ofit.

FINANCE COMMITTEE No updates -

TOWN MANAGERJCLERK-TREASURER

Treasurer’s Report - General Fund checking $269,255.53 Water Sewer Fund checking $ 22,850.63 WWTP Project checking $ 13,498.34 Amy Moore advised that $50,000 had been drawn offofa sewer fund CD to make the last quarter USDA loan payments.

President Willis requested a tally ofwhat the Town has had to spend on the I & I and membrane problems (frack tank rentals, operation overtime and extra costs, camera work ofthe lines, etc.) Minutes — President Willis motioned to accept the May 9, 2018 Special meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay President Willis motioned to accept the May 9, 2018 Closed Session meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay President Willis motioned to accept the May 10, 2018 Work Session meeting minutes as written.

Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay President Willis motioned to accept the May 18, 2018 Work Session meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay President Willis motioned to accept the June 27, 2018 Regular meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay President Willis motioned to accept the July 17, 2018 Special meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay President Willis motioned to accept the July 17, 2018 Closed Session meeting minutes as written. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay Correspondence —

• Clerk reported that an electric supply pricing proposal from Champion was received and

approved at the last meeting. However, a better price was received from Freepoint in the amount ofS .05475/kWh for 46 months. President Willis motioned to accept the Freepoint pricing and terms, conditioned on the contract review and approval by Brynja Booth. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay

• MDE will be using the Town Office on Thursday, July 26, 2018 to conduct a public

informational hearing on the non-tidal wetlands permit applied for by Waterman Family Ltd. The hearing is being held in response to requests by interested persons.

OLD BUSINESS

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• Discussed ongoing issues at the wastewater plant. President Willis requested Ms. Moore

contact Bob Rauch and inform him we want a time frame on his response and recommendation resulting from his review ofthe camera work performed on the sewer lines.

• RESOLUTION NO. 18-102- A RESOLUTION OF THE COMMISSIONERS OF

QUEENSTOWN TO ANNEX CERTAIN LANDS OF SALTHOUSE LIMITED

LIABILITY COMPANY AND THE FRANK S. DUDLEY, JR. REAL ESTATE TRUST

DATED NOVEMBER 28, 2000 INTO THE TOWN OF QUEENSTOWN,

CONSISTING OF 200.552 ACRES OF LAND, MORE OR LESS, AND TO PROVIDE

FOR THE TERMS AND CONDITIONS OF THE ANNEXATION (eligible for adoption) As the Annexation Agreement has not been finalized between the Town and applicant, President Willis motioned to table action on this Resolution until the next meeting.

Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay

NEW BUSINESS

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• President Willis motioned to introduce: RESOLUTION NO. 18-102- A RESOLUTION

OF THE COMMISSIONERS OF QUEENSTOWN TO ANNEX CERTAIN LANDS OF

SALTHOUSE LIMITED LIABILITY COMPANY AND THE FRANK S. DUDLEY,

JR. REAL ESTATE TRUST DATED NOVEMBER 28, 2000 INTO THE TOWN OF

QUEENSTOWN, CONSISTING OF 200.552 ACRES OF LAND, MORE OR LESS,

AND TO PROVIDE FOR THE TERMS AND CONDITIONS OF THE ANNEXATION

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

• President Willis motioned to introduce: RESOLUTION NO. 18-102- A RESOLUTION

OF THE COMMISSIONERS OF QUEENSTOWN TO ANNEX CERTAIN LANDS OF

SALTHOUSE LIMITED LIABILITY COMPANY AND THE FRANK S. DUDLEY,

JR. REAL ESTATE TRUST DATED NOVEMBER 28, 2000 INTO THE TOWN OF

QUEENSTOWN, CONSISTING OF 200.552 ACRES OF LAND, MORE OR LESS,

AND TO PROVIDE FOR THE TERMS AND CONDITIONS OF THE ANNEXATION

Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay

• President Willis motioned to introduce: RESOLUTION NO. 18-102- A RESOLUTION

OF THE COMMISSIONERS OF QUEENSTOWN TO ANNEX CERTAIN LANDS OF

SALTHOUSE LIMITED LIABILITY COMPANY AND THE FRANK S. DUDLEY,

JR. REAL ESTATE TRUST DATED NOVEMBER 28, 2000 INTO THE TOWN OF

QUEENSTOWN, CONSISTING OF 200.552 ACRES OF LAND, MORE OR LESS,

AND TO PROVIDE FOR THE TERMS AND CONDITIONS OF THE ANNEXATION

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay • President Willis motioned to introduce: RESOLUTION NO.

18-106 A RESOLUTION

- OF THE COMMISSIONERS OF QUEENSTOWN TO AMEND SECTION

19-21 OF

THE QUEENSTOWN CHARTER TO ADD A NEW SECTION 19-21.2 TITLED

“CANCELLATION OF ELECTION WHERE SEAT IS UNCONTESTED” TO

AUTHORIZE THE QUEENSTOWN CLERK-TREASURER TO CANCEL THE

ELECTION WHERE THE SEAT IS UNCONTESTED

Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay • RESOLUTIONNO.

18-107 A RESOLUTION OF THE COMMISSIONERS OF

- QUEENSTOWN TO AMEND SECTION

19-21 OF THE QUEENSTOWN CHARTER

TO INCREASE THE TIME THE VOTING POLLS ARE OPEN

Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay A public hearing on these Resolutions will be held on Wednesday, August 22, 2018 at 7:00 p.m.

ATTORNEY UPDATES Brynja Booth -

• No updates at this time

PUBLIC COMMENT

• Perry Stutman Second Avenue & PC member

1. Commented regarding the past Wheatland annexation and current petition from the

Dudley Family. It is the Dudley’s prerogative to submit what they want, however, sees very little benefit to the Town at this time. He did not see much ofan offer made to the town for services, land for a service center, etc. Mr. Stutman was informed that the Dudley’s are not requesting any re-zoning to the property and have no plans for development at this time. Once that time comes, negotiations will take place with the

Dudley’s on those issues.

2. Clarified that the discussion on the mural at the last Planning meeting consisted of

perhaps a contest being set up for what kind ofmural should go on the pump house if it is approved. He added that what was proposed a few years ago was a map of Queenstown, but it wasjust a concept.

• Matt Reno 6740 Main St. & PC member

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1. Suggested ifmural is appropriate, maybe town could reach out to schools. Mural

should be something reflective ofQueenstown. Should structure parameter ofwhat we want done, and reach out to art teachers at the high and middle schools in the County. Maybe children would learn little about local government during the process.

• Ms. Di Quynn-Reno Main St.

—

1. Advised that the l3~’~ annual Town Yard Sale will be on Saturday, October with a

6th, raindate for October She requested confirmation that the event could be smoke 7th~ free, as was asked at a previous meeting. She was informed that yes, the Commissioners support a smoke-free event.

There being no further business at this time, President Willis motioned to adjourn the meeting at 8:50 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay Respectfully submitted, Amy oore Town Manager Clerk