Town Commissioners Minutes — 2017-10-18

QUEENSTOWN COMMISSIONERS

October 18, 2017 PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner George Plumbo, Acting Town Manager Mike Bowell, Robert Rauch, Town Engineer, Amy Moore, Town Clerk and Town Attorney Brynja Booth.

President Willis called the meeting to order at 6:02 p.m. and motioned to enter into a Closed Session for the purpose ofdiscussing a legal/contract issue and obtaining legal advice from the Town Attorney on potential litigation. Motion seconded by Commissioner Schuster. Vote: 3- aye, 0-nay President Willis motioned to adjourn the Closed Session at 6:22 p.m. Motion seconded by Commissioner Plumbo. Vote: 3-aye, 0-nay

WORK SESSION CALLED TO ORDER AT 6:22 P.M.

QUEENSTOWN COMPREHENSIVE PLAN AND QA COUNTY MASTER

WATERJSEWER PLAN:

Ms. Booth and Mr. Rauch have been working to see that the Town’s Comprehensive Plan and the County Master Water and Sewer Plan both have language regarding the proposed new water tower and infrastructure project, as requested by Maryland Dept. ofPlanning and Maryland Dept. ofthe Environment.

Mr. Rauch and Mr. Peter Johnston, Town Planner, got the necessary language into the Town’s Plan, and it was discussed at the October 4,2018 Planning Commissionmeeting.

The Planning Commission will hold a hearing on November l~, and she suspects they will adopt a resolution certifying the Plan and forwarding to the Town Commissioners for their hearing and subsequent adoption.

The County Master Water and Sewer Plan is a simple amendment speci~ing the need for a new tower and water lines, which Mr. Rauch has completed and is ready to submit to the County.

The timing ofthis does notjeopardize potential financing with USDA, and we are on the fastest schedule allowed by State law.

President Willis motioned to approve the submission ofthe application for an amendmentto the Queen Anne’s County Comprehensive Master Water and Sewer Plan. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay

TOWN CHARTER:

History Town Code has been codified, Zoning Ordinance has been updated and posted and is a — stand alone ordinance. All ordinances and codes are up to date. The Town Charter is our constitution. The latest version is 1974, with a few revisions since then, and it is a mess. Town Clerk and Ms. Booth agree that it should be republished with the revisions incorporated into the document. The copy at the Department ofLegislative Reference is the one that is not up to date.

President Willis motioned to have Ms. Booth republish the Charter and bring it up to date.

Motion seconded by CommissionerPlumbo. Vote: 3-aye, 0-nay

DRAFTS OF EMPLOYEE MANUAL & JOB DESCRIPTIONS:

Mr. Stutman presented the Commissioners with a draft personnel manual that he has been working on with Ms. Moore and others. Commissioners thanked Perry Stutman for the excellent job in drafting the manual andjob descriptions. The manual, once adopted, will be used during employee evaluations. The adopted manual will be given to new and existing employees, showing them the overall parameters ofwhat their benefits, leave, and procedures are.

The Commissioners discussed thejob position restructuring with Acting Town Manager Mike Bowell. The plan is to do away with the Public Works Director position following the retirement ofLane Cole. The PW staffwould consist ofa foreman and part-time person (or even a contractual person). The Commissioners discussed the options for restructuring the office, and whether it was necessary to have a separate Town Manager position at this time, or whether to

have a combined Town Manager/Town Clerk combined position with an, Asst. Clerk and/or Administrative Assistant.

Mr. Bowell stated that in somejurisdictions, the Clerk and Town manager are a dual role. The Town Charter establishes duties ofthe Town Clerk that are often performed by a Town Manager.

The Commissioners asked Ms. Booth to describe the staffing situations in some ofthe other towns she represents. She mentioned the organizational structures in the following towns:

Greensboro Town Manager, Town Clerk, Asst. Clerk, Police and Public Works — Trappe Town Manager/Town Clerk, Water/Sewer Billing Clerk, Public Works w/l-2 staff — Oxford Town Manager/Town Clerk, Asst. Clerk, Public Works w/4-5 employees — Commissioner Plumbo stated that it may make sense to have the position be a dual position and asked for some additional data, such as the salaries/cost breakdown.

President Willis motioned to adjourn the Work Session at 7:39 p.m. Motion seconded by Commissioner Plumbo. Vote: 3-aye, 0-nay Respectfully submitted, ~ A Moore .

Town Clerk

TOWN OF OUEENSTOVVN

CLOSED MEETING/EXECUTIVE SESSIONRECORD

Apublic bodythatmeets in closed sessionmay not discuss or act on any matter not permitted undertheMaryland Statute summarized below. The public meeting law does not apply to executive functions, quasijudicial functions, or chance encounters or social meetings.

(I) DATE A}JD TIME OF PROPOSED CLOSED MEETING OREXECUTIVE

SESSION:

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(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section ofthe lawwhichauthorizes the closed session):

Open Meetings Act, Maryland Code Annotated, State GovernmentArticle, §10- 508(a), 2004 RepI. Vol.

(1) discuss:

(i) the appointment, employment, assignment, promotion, discipline,

demotion, compensation, removal, resignation, orperfoniiance evaluation ofappointees, employees, or officials over whom ithas jurisdiction; or (ii) any otherpersonnel matter that affects 1 ormore specific individuals;

(2) protect theprivacy or reputation ofindividuals with respect to a matter

that is notrelated to public business;

(3) consider the acquisition ofreal property for apublic pm-pose and matters

directlyrelated thereto;

(4) consider amatterthat concerns theproposal for abusiness or industrial

organization to locate, expand, or remain inthe State;

(5) consider the investment ofpublic funds;

(6) consider the marketing ofpublic securities;

consult with counsel to obtain legal advice;

consultwith staff, or otherindividuals aboutpending orpotential litigation;

(9) conduct collective bargaining negotiations or considermatters thatrelate

to thenegotiations;

(10) discuss public security, ifthe public body determines that public

discussion would constitute arisk to the public orto the public security, including;

(i) the deployment offire andpolice services and staff; and

(ii) the development and implementationofemergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualifying

examination;

(12) conduct or discuss aninvestigative proceeding on actual or possible

criminal conduct;

(13) comply with a specific constitutional, statutory, orjudicially imposed

requirement thatprevents public disclosures about aparticular proceeding ormatter; or

(14) before a contract is awarded or bids are opened, discuss amatter directly

relatedto anegotiating strategy orthe contents ofabid orproposal, if public discussion or disclosure would adversely impact the ability ofthe public body to participate inthe competitive bidding orproposal process.

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTWE SESSION:

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(4) IDENTIFY TOPIC(S) PROPOSED FORDISCUSSION IN CLOSED SESSION:

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(5) MEMBERS OF BOARD, AGENCY, COMIvIISSION. OR COMMITTEE

PRESENT ATPUBLIC MEETiNGAT WHICH CLOSED SESSION

REQUESTED:

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(6) TIME CLOSED SESSION CONVENED: OWL

6 t2~ ~ TIME CLOSED SESSION CONCLUDED: kit

(7) PERSONS PRESENT AT CLOSED SESSION:

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(8) PLACE CLOSED OREXECUTIVE SESSION HELD:

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(9) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

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(10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

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CERTIFICATE OF PRESIDING OFFICER

LM~1~ ot I hereby cefii~ that I am the presiding officer of (/tV~~i WUILJ./2’O public board, agency, commission, committee, or oilier public body of the Town of Queensto\vn. Maryland. I further certify that by a majority vote on the ~jQVs~s day of ñctrII4 M 7PH I , the aforesaid agency, board, committee, or commission voted to hokl a closedmeeting for the purposes, and to discuss the topics, set forth above, and that

‘~‘ no other topics were discussed, and that the foregoing is a true record of the closed meeting described herein. The Clerk or Secretary is directed to maintain this document as a public record ofthe Town ofQueenstown, and to appendthe same to the minutes of thenextpublic meeting ofthe aforesaid agency, board, committee, or commission.

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Date W±L~~j, Printed Name ti’a~ Title