Town Commissioners Minutes — 2017-10-18

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
October 18, 2017
PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner
George Plumbo, Acting Town Manager Mike Bowell, Robert Rauch, Town Engineer, Amy
Moore, Town Clerk and Town Attorney Brynja Booth.
President Willis called the meeting to order at 6:02 p.m. and motioned to enter into a Closed
Session for the purpose ofdiscussing a legal/contract issue and obtaining legal advice from the
Town Attorney on potential litigation. Motion seconded by Commissioner Schuster. Vote: 3-
aye, 0-nay
President Willis motioned to adjourn the Closed Session at 6:22 p.m. Motion seconded by
Commissioner Plumbo. Vote: 3-aye, 0-nay
WORK SESSION CALLED TO ORDER AT 6:22 P.M.
QUEENSTOWN COMPREHENSIVE PLAN AND QA COUNTY MASTER
WATERJSEWER PLAN:
Ms. Booth and Mr. Rauch have been working to see that the Town’s Comprehensive Plan and
the County Master Water and Sewer Plan both have language regarding the proposed new water
tower and infrastructure project, as requested by Maryland Dept. ofPlanning and Maryland
Dept. ofthe Environment.
Mr. Rauch and Mr. Peter Johnston, Town Planner, got the necessary language into the Town’s
Plan, and it was discussed at the October 4,2018 Planning Commissionmeeting.
The Planning Commission will hold a hearing on November l~, and she suspects they will adopt
a resolution certifying the Plan and forwarding to the Town Commissioners for their hearing and
subsequent adoption.
The County Master Water and Sewer Plan is a simple amendment speci~ing the need for a new
tower and water lines, which Mr. Rauch has completed and is ready to submit to the County.
The timing ofthis does notjeopardize potential financing with USDA, and we are on the fastest
schedule allowed by State law.
President Willis motioned to approve the submission ofthe application for an amendmentto the
Queen Anne’s County Comprehensive Master Water and Sewer Plan. Motion seconded by
Commissioner Schuster. Vote: 3-aye, 0-nay
TOWN CHARTER:
History Town Code has been codified, Zoning Ordinance has been updated and posted and is a
—
stand alone ordinance. All ordinances and codes are up to date. The Town Charter is our
constitution. The latest version is 1974, with a few revisions since then, and it is a mess. Town

Clerk and Ms. Booth agree that it should be republished with the revisions incorporated into the
document. The copy at the Department ofLegislative Reference is the one that is not up to date.
President Willis motioned to have Ms. Booth republish the Charter and bring it up to date.
Motion seconded by CommissionerPlumbo. Vote: 3-aye, 0-nay
DRAFTS OF EMPLOYEE MANUAL & JOB DESCRIPTIONS:
Mr. Stutman presented the Commissioners with a draft personnel manual that he has been
working on with Ms. Moore and others. Commissioners thanked Perry Stutman for the excellent
job in drafting the manual andjob descriptions. The manual, once adopted, will be used during
employee evaluations. The adopted manual will be given to new and existing employees,
showing them the overall parameters ofwhat their benefits, leave, and procedures are.
The Commissioners discussed thejob position restructuring with Acting Town Manager Mike
Bowell. The plan is to do away with the Public Works Director position following the retirement
ofLane Cole. The PW staffwould consist ofa foreman and part-time person (or even a
contractual person). The Commissioners discussed the options for restructuring the office, and
whether it was necessary to have a separate Town Manager position at this time, or whether to
have a combined Town Manager/Town Clerk combined position with an, Asst. Clerk and/or
Administrative Assistant.
Mr. Bowell stated that in somejurisdictions, the Clerk and Town manager are a dual role. The
Town Charter establishes duties ofthe Town Clerk that are often performed by a Town Manager.
The Commissioners asked Ms. Booth to describe the staffing situations in some ofthe other
towns she represents. She mentioned the organizational structures in the following towns:
Greensboro Town Manager, Town Clerk, Asst. Clerk, Police and Public Works
—
Trappe Town Manager/Town Clerk, Water/Sewer Billing Clerk, Public Works w/l-2 staff
—
Oxford Town Manager/Town Clerk, Asst. Clerk, Public Works w/4-5 employees
—
Commissioner Plumbo stated that it may make sense to have the position be a dual position and
asked for some additional data, such as the salaries/cost breakdown.
President Willis motioned to adjourn the Work Session at 7:39 p.m. Motion seconded by
Commissioner Plumbo. Vote: 3-aye, 0-nay
Respectfully submitted,
~
A Moore
.
Town Clerk

TOWN OF OUEENSTOVVN
CLOSED MEETING/EXECUTIVE SESSIONRECORD
Apublic bodythatmeets in closed sessionmay not discuss or act on any matter not
permitted undertheMaryland Statute summarized below. The public meeting law does
not apply to executive functions, quasijudicial functions, or chance encounters or social
meetings.
(I) DATE A}JD TIME OF PROPOSED CLOSED MEETING OREXECUTIVE
SESSION:
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Date: Time:
(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
EXECUTIVE SESSION (circle the section ofthe lawwhichauthorizes the closed
session):
Open Meetings Act, Maryland Code Annotated, State GovernmentArticle, §10-
508(a), 2004 RepI. Vol.
(1) discuss:
(i) the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, orperfoniiance
evaluation ofappointees, employees, or officials over whom ithas
jurisdiction; or
(ii) any otherpersonnel matter that affects 1 ormore specific
individuals;
(2) protect theprivacy or reputation ofindividuals with respect to a matter
that is notrelated to public business;
(3) consider the acquisition ofreal property for apublic pm-pose and matters
directlyrelated thereto;
(4) consider amatterthat concerns theproposal for abusiness or industrial
organization to locate, expand, or remain inthe State;
(5) consider the investment ofpublic funds;
(6) consider the marketing ofpublic securities;

consult with counsel to obtain legal advice;
consultwith staff, or otherindividuals aboutpending orpotential
litigation;
(9) conduct collective bargaining negotiations or considermatters thatrelate
to thenegotiations;
(10) discuss public security, ifthe public body determines that public
discussion would constitute arisk to the public orto the public security,
including;
(i) the deployment offire andpolice services and staff; and
(ii) the development and implementationofemergency plans;
(11) prepare, administer, or grade a scholastic, licensing, or qualifying
examination;
(12) conduct or discuss aninvestigative proceeding on actual or possible
criminal conduct;
(13) comply with a specific constitutional, statutory, orjudicially imposed
requirement thatprevents public disclosures about aparticular proceeding
ormatter; or
(14) before a contract is awarded or bids are opened, discuss amatter directly
relatedto anegotiating strategy orthe contents ofabid orproposal, if
public discussion or disclosure would adversely impact the ability ofthe
public body to participate inthe competitive bidding orproposal process.
(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
EXECUTWE SESSION:
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(4) IDENTIFY TOPIC(S) PROPOSED FORDISCUSSION IN CLOSED SESSION:
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(5) MEMBERS OF BOARD, AGENCY, COMIvIISSION. OR COMMITTEE
PRESENT ATPUBLIC MEETiNGAT WHICH CLOSED SESSION
REQUESTED:
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Y (circle pei3ect vote)
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(6) TIME CLOSED SESSION CONVENED: OWL
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TIME CLOSED SESSION CONCLUDED: kit
(7) PERSONS PRESENT AT CLOSED SESSION:
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(8) PLACE CLOSED OREXECUTIVE SESSION HELD:
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(9) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
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(10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:
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CERTIFICATE OF PRESIDING OFFICER
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I hereby cefii~ that I am the presiding officer of (/tV~~i WUILJ./2’O
public board, agency, commission, committee, or oilier public body of the Town of
Queensto\vn. Maryland. I further certify that by a majority vote on the ~jQVs~s day of
ñctrII4 M 7PH I , the aforesaid agency, board, committee, or commission voted to
hokl a closedmeeting for the purposes, and to discuss the topics, set forth above, and that
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no other topics were discussed, and that the foregoing is a true record of the closed

meeting described herein. The Clerk or Secretary is directed to maintain this document
as a public record ofthe Town ofQueenstown, and to appendthe same to the minutes of
thenextpublic meeting ofthe aforesaid agency, board, committee, or commission.
101
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