Town Commissioners Other — march%2015%202017

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWI\I COMMISSTONERS
PRE.BUDGET WORI( SESSION
March 15,2017
PRESENT: President Thomas B. Willis, Jr.o Commissioner George L. Plumbo, Jr., and
Commissioner Hogie Schuster. Also present, Acting Town Manager Mike Bowell, and Public
Works Director Lane Cole.
MEETING CALLED TO ORDER AT 11:00 A.M.
Mr. Bowell gave an overview of the Finance Committee, why it was created, and what it has
accomplished since it was formed. Accomplishments include increasing tax set offfunding from
the County, grants, and assisting in the increase in cellular rents and modifications to contracts.
Mr. Bowell stated that the way the town is managed has huge economic consequences. The
town needs to integrate management into daily operations. Contract administration (legal, trash,
etc.) should be handled more internally. Need to increase cash flow. Grants and loans - need to
organize and go after.
OFFICE REORGAI\IZATION/DUTIES & RBSPONSIBILITIES :
Suggestions to reorganizethe office were presented in a flow chart. Town needs an operations
person to make it all happen. Job descriptions to be created for the positions suggested, which
include a Town Manager, Receptionist, Administrative Assistant, and a Maintenance Foreman.
There was a discussion on operation of the water and wastewater plants. Who would operate?
Contractor vs. hire own ernployee. Mr. Bowell has met and discussed these options with Bob
Rauch, Town Engineer. They do not feel it is a full time job for an individual. Costs estimated at
$90,000 fully loaded, with benefits, use of a truck, etc. No back up employees figured into this
amount. He feels that we are too small for our own operator at this time.
A meeting with Bob Rauch to go over his recommendations and suggestions for the operation of
the water and wastewater plants was scheduled for March l6h at I l:00 a.m.
PRE.BUDGET WORK:
Budget goals and objectives - need to look into fire company donation, communitypolicing,
repairs and maintenance to docks, ditches, street rqrairs, etc. Also need to look at mitigation of
plantings at the wastewater plant and neighboring property. Need to consider possible park
changes, such as a ballfield and parking.
GRANTS:
Proposed Skipjack Cove park - Bob Rauch wrote and obtained a $120,000 grant for this project
should it go forward. He is working up bid specs to obtain pricing. Mr. Bowell is meeting with
Mr. Rauch and Terry Fearins from USDA on March 22"d regarding possible funding for a new
water tower and well.

President Willis motioned to close the regular meeting and enter into Executive Session for the
purpose of discussing a personnel matter at 11:58 a.m. Motion seconded by Commissioner
Schuster. Vote: 3 aye,0-nay.
President Willis motioned to close the Executive Session and reconvene the regular meeting at
12:24 p.m. Motion seconded by Commissioner Schuster.
Commissioner Plumbo motioned to award Administrative Assistant Aaron Homey with a $2.00
per hour raise effective immediately, bringing his hourly wage to $14 per hour. Motion
seconded by President Willis. Vote: 3-aye,O-nay
There being no further business to discuss, President Willis motioned to adjourn the meeting at
12:27 p.m. Motion seconded by Commissioner Plumbo. Vote: 3-aye,0-nay.
Respectfully submitted,
M{!1tffi.
Town Clerk

TOWN OF OUEENSTOWN
CLOSED MEETINGIDGCUTIVE SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetinss.
(1)
DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTTVE
SESSION:
d'cl'/
l/ /5,
,^r", atch
rime:
(2)
LEGAL AUTHOzuTY FOR CLOSING PUBLIC MEETING OR GOING INTO
EXECUTME SESSION (circle the section of the law which authorizes the closed
session):
Open Meetings Ac! Maryland Code An:rotated, General Provisions Article, $ 3-
(b) (2014)
discuss:
,/'--\
{ Cti \\ tU. appointnen! employment, assignmen! promotion, discipline,
\ f / demotion, compensation, removal, resignation, or performance
e^,v,^a1lu,.^a+tiio^-n o^ff a^-p-^pi-o+in^^te^ es, ^e*m-l^p-l,o^^y^e es, o^-r o^fffff^ici-i1a. ls o^*v'-e-.r- 'wL^h* om ii+t L h a as
jurisdiction; or
(ii)
any other personnel matter that affects I or more specific
individuals;
(2) protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
(3) consider the acquisition of real property for a public purpose and matters
directly related thereto;
(4) consider a matter that concems the proposal for a business or industrial
organization to locate, expand, or remain in the State;
(5) consider the investnent of public funds;
(6) consider the marketing of public securities;
Closed Session form Rev. 1.15
Page I

(7) consult with counsel to obtain legal advice;
(8) consult with stafi or other individuals about pending or potential
litigatioq
(9)
conduct collective bargainiag negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,
including;
(i)
the deplolment of fire and police services and staff; and
(ii)
the development and implementation of e,t:lergency plans;
(11)
prepare, administer, or grade a scholastic, licensing, or qualifying
examination;
(I2)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13)
comply with a specific constitutional, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(14)
before a contract is awarded or bids are opened, discuss a maffer directly
related to a negotiating strategy or the contents of a bid or proposal, if
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3)
TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
FEYXFEf-CTU TTTWT\TEI1 q S E E SC SETIOr]'NNT:.
(Name of Boar4 Agency, Commission, or Committee)
(4) TOPIC(S) PROPOSED FOR DTSCUSSTON rN CLOSED SESSION:
Closed Session form Rev. 1.15
PageZ

(5)
MEMBERS OF BOARD, AGENCY, COMMSSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQUESTED:
Vote on Closure
For/Against
(6) TIME CLOSED SESSION CONVENED:
Al
tA: rn
TIME CLOSED SESSION CONCLUDED:
(7) PERSONS PRESENT AT CLOSED SESSION:
Closed Session form Rev. 1 . 15
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(8)
(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
(10) Y OF ACTIONS TAKEN AT CLOSEDSESSION. IF ANY:
CERTIFICATE OF PRESIDING OFFICER
I I
hereby certify that am the presiding officer of
public board, agency, commis5ieq 66mmiffss, or other public body of,thq Toilof
I further certify that by a majority vote on the /5YQay of
I^WQue,e nstown ^Marylanthde. aforesaid agency, board" so*-i6es, or to
"o*ifisrioi-.roted
hold a closed meedng for the purposes, and to discuss the topics, set forth above, and that
no other topics were discussed, and that the foregoing is a trre record of the closed
Closed Session form Rev. 1.15
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meeting described herein. The Clerk or Secretary is directed to maintain this document
as a public record of the Town of Quee,nstown, and to appe,nd the same to the minutes of
the next public meeting of the aforesaid agency, boar4 committee, or commission.
Closcd Session form Rev. 1.15
Page 5