Town Commissioners Other — 2017-05-10

QTJEENSTOWN COMMTSSTONERS

REGI.JLAR MEETING

IN'{ay 10,2017 PRESENT: President Thomas B. Willis, Jr., Commissioners Hogie Schuster and George Plumbo, Town Attorney Brynja Booth, Mike Bowell, Lane Cole, Aaron Horney, Phil Snyder, Perry Stutrnan, Pete Robertson, Frank Phillip and Dave Simison.

REGULAR MEETING: President Willis calledthe meeting to order at 4:03 pm.

PIJBLIC \MORKS: Lane Cole o Repaired leak by Rt. 456/656. All went well, bacldlled and stone put in, was easy to repair.

Mike Bowell to say more.

o President Willis mentioned the ditches by Royal Farms at starting to look like a swamp, getting tall.

Lane said it is state responsibility to maintain. President Willis suggested going through it with a weed whacker once a month if it is too tall. Some maintenance desired since the area is the gateway to the community. Lane will look into it.

PLANNING: Phil Snyder o Getting closer to completion of the Community Plan, received some comments at the public hearing. Should approve at next meeting in June and then pass on to Commissioners.

o Kevin Day requesting his lots behind Ebb Tide be changed from residential to commercial zoning. Planning agreeable with this, will be in revision passed to Commissioners.

FINANCE: Mike Bowell .

FY2018 Budget is ready to go for hearing onMay 24h.

TOWN MANAGER: Mike Bowell o USDA application for removal/rqlacingof water towers and piping upgrades through town going forward. Around 10-15 days from hearing from USDA.

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Leak on Main St. needs attention on both sides of road plus some horizontal boring under road. Trying to coordinate any work with planned grants.

o DNR Grant for walkway- survey done, design in place, almost ready to present.

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Applied for $30,000 $ant for Wastewater Treatment Plant operations, we do quality, will get approval. Still determining when grant will start.

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GPS mapping testing of system rcady to be demoedby Rauch around May 23'd.

o Mitigation has started at the Plant, 40 trees are in and a watering plan is in place.

o Has heard suggestions about painting some items at Plant to match the blue and white color scheme for aesthetic reasons. Commissioners Willis and Plumbo believe it would be expensive to do correctly and not worth the money to repaint new equiptment.

2 LT. upgrades in Town Office moving ahead. One computer station put in and set up on Tues, 3 more to be done Thurs. System can be expanded to the Plant offices in the future.

o Risk management manual in place, has been approved and reviewed.

a Need to tighten conffol of Plant site for insurance purposes, need guidelines for nonemployees entering area and for dealing with unauthoized access. Lane will install more signage at entrance and work with Sheriffs Dept. to deal with violators.

Working on personnel,/policy/procedures manual- job descriptions, hiring, way to review/discipline employees. Should be rcady by June 1't. Will be codified and done right.

Idling trucks issue at Royal Farms. They want to cooperate with Town to find solution.

Signage prohibiting idling akeady good. Maybe consider truck parking out front. Will work with Sheriffs Dept. to improve situation but like speeding no permanent answer.

TREASI.JRER'S REPORT:

General Fund: s t72,299.38 Water/Sewer Fund: s t22,524.t5 $ WWTP Project Fund: 11,299.57

MINUTES:

No minutes were presented for approval.

CLERK:

o Agenda for May 10th COG meeting was provided to the Commissioners.

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Commissioners were informed Al Hardee has again inquired about the use of a water hose at the entrance of Queenstown Harbor to water flowers and if the Town would consider charging a flat rate for usage instead of installing a meter as they anticipate low use.

Commissioners believe installing a meter for just water use is best way to go. Lane has one avallable, will talk to Mr. Hardee to see if that is agreeable with him.

OLD BUSINESS:

NEW BUSINESS:

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Ordinance 17-04 'AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO ADOPT

SUPPLEMENTAL FINDINGS OF FACT IN CONNECTION WITH TIIE

APPLICATION OF THE GROWTH ALLOCATION FLOATING ZONE TO THE

WATERMAN PROPERTY AND TO REFLECT TFIAT THE TOTAL ACREAGE OF

THE WATERMAN PROPERTY TO BE RECLASSIFIED IS 59.405 ACRES, IN ORDER

TO BE CONSISTENT WITH THE NEWLY ADOPTED QUEENSTOWN CRITICAL

AREA I!l[.[P, Ms. Booth explained as part of working on the Comp Plan, Planning Commission looked at the use of growth allocation in newly annexed areas to make sure the town can use its growth allocation to develop properties as they're annexed. Changes in Critical Area law resulted in guidelines becoming standards and it was recommended the town incorporate 3 these standards into its Zoning Ordinance to give the town flexibility to use growth

allocation in appropriate situations.

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Water Disconnect Policy for delinquent waterlsewer accounts.

o Renter's License ATTORNEY LJPDATES: Brynja Booth Frank Phillips of 7004 Main St. asked Ms. Booth for her opinion on his potential changes to his property. Mr. Phillips property is next to the courthouse and some is within the courthouse property.

Ms. Booth advised that any plans for changes would have to be approved by Maryland Historic Trust as they have a Deed of Covenant on the property with the Town which prohibits any changes to the courthouse property without their consent. The proper steps would be to get Planning approval and Commissioners approval then go to MHT for their approval of any plans for the property.

OPEN DISCUSSION:

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Pete Robertson discussed the leak on Main St. and stated there are 3 connections coming off of one line and how this is improperly done and against Town Code. He stated that Steve Roberson said he was told to do it the way it had been done. Mr. Robertson stated that the leak is coming from that line and said this incident and denial of the problem is what led to his resigningand that this problem has come back to bite the town now.

o Dave Simison introduced himself and stated that he recently moved to Queenstown. The Commissioners welcomed Mr. Simison as a new resident to the Town.

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Commissioner Plumbo stated that donations had been collected at the courthouse opening on May 6h and including Mr. Plumbo's contribution totaled $100. He stated that Pat Bowell had personally paid the band who appeared at the opening and would like to use the donation funds to help reimburse Ms. Bowell for her costs. Commissioner Plumbo made a motion to use the $100 to reimburse Ms. Bowell for her costs for the band. President Willis

seconded. Vote: AYE-3.

There being no further business before the Commissioner's at this time, President Willis motioned to adjourn the meeting at5.45 pm. Commissioner Schuster seconded. Vote: AYE-3 Aaron R. Horney Administrative Assista