Town Commissioners Other — 2017-04-26

QUEENSTOWN COMMTSSTONERS

April26,2017 PRESENT: President Thomas B. Willis, Jr., Commissioner Hogie Schuster, and Commissioner George L. Plumbo, Jr., Brynja Booth, Town Attorney, Mike Bowell, Acting Town Manager, and Amy Moore, Town Clerk.

PUBLIC HEARING CALLED TO ORDER AT 7:00 P.M.

President Willis motioned to convene the public hearing on proposed Ordinance 17-02 - AN

ORDINANCE OF THE TOWN OF QUEENSTOWN TO AMEND SECTTON 33.C.9 OF THE

QUEENSTOWN ZONING ORDINANCE TO PROVIDE ALTERNATTVE STANDARDS FOR

GROWTH ALLOCATION, WHEN THE PROPERTY RECEIVING GROWTH ALLOCATION DOES

NOT SATISFY SUBSECTIONS 33.C. 1, 2, 3 OR 4. Motion seconded by Commissioner Schuster and unanimously carried.

There was no public comment made and no written comments received.

President Willis motioned to close the public hearing at7:01p.m. Motion was seconded by Commissioner Schuster, which was unanimously carried.

REGULAR MEETING CALLED TO ORDER AT 7:02 P.M.

PUBLIC WORKS: Lane Cole o Caught up on regular duties o He will be out on medical leave next week, beginning May 2"d.

PLA|INING: Willie Comegys .

April meeting was cancelled due to not being able to have a quorum.

o Held their public hearing on April 13th on the draft Comprehensive Plan and the growth allocation ordinance up for adoption.

FINANCE COMMITTEE: Patricia Bowell o Budget draft is complete and ready for public hearing on May 24,2017 o Banner City application is completed o Reviewed Risk Management Procedure Manual with Perry Stutman. It is complete and she recommends adoption.

ACTING TOWN MANAGER: Mike Bowell o Muni-Link should be starting in May to gather data and set up our program o Grants still in progress for projects, including water tower, well and infrastructure o Software/hardware project - proposal received from Carl Sammons, reviewed and deemed to be in order. Commissioner Plumbo motioned to accept the proposal of Carl Sammons for new software and hardware in the Town Office, with a not to exceed price of $7,400. Should the cost

potentially exceed the price of $7,400, the Town Commissioner will re-address at that time.

Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay

TREASURER'S REPORT:

checking General Fund $189,958.79 checking Water/Sewer $108,075.32 checking WWTP Project S 11,299.57

MINUTES:

President Willis motioned to adopt the April 12,2017 Executive Session minutes as written. Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay

CLERK:

o Clerk advised she recently met with representative from Republic Services regarding our existing trash and recycling contract, due to expire June 30, 2017. Republic has agreed to a two year contract, effective July l, 2017, with the first year at the same price as current year and a3oh increase effective the second year. President Willis motioned to accept the trash and recycling contract as proposed. Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay

o Clerk advised that Miller Environmental has submitted the Consumer Confidence Report to the Town for distribution to our users. Copies were provided for review and comment. Clerk will distribute with May or June water and sewer billing.

o Clerk suggested to the Commissioners the need to schedule a work session to discuss a water disconnect policy and a renters license/ordinance. Commissioners will meet May 1Oth at 3:00 p.m.

in a work session prior to their regular meeting.

OLD BUSINESS:

o President Willis motioned to adopt Ordinance

17-02 AN ORDINANCE OF THE TOWN OF

QUEENSTOWN TO AMEND SECTION 33.C.9 OF THE QT.JEENSTOWN ZONING

ORDINANCE TO PROVIDE ALTERNATIVE STANDARDS FOR GROWTH ALLOCATION,

WHEN THE PROPERry RECEIVING GROWTH ALLOCATION DOES NOT SATISFY SUBSECTIONS 33.C. I,2, 3 OR 4. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay .

President Willis motioned to introduce and adopt Resolution 17-l0l A RESOLUTION OF THE

COMMISSIONERS OF QUEENSTOWN TO ADOPT THE QUEENSTOWN RISK

MANAGEMENT PROCEDURES MANUAL. Motion seconded by Commissioner Schuster.

Vote: 3aye,0-nay

NEW BUSINESS:

.

President Willis motioned to introduce Ordinance

17-03 AN ORDINANCE OF THE TOWN OF

QUEENSTOWN ADOPTING A GENERAL BUDGET FOR THE FISCAL YEAR BEGINNING

ruLY I,2OT7 AND ENDING JUNE 30, 2018, AND ESTABLISHING A TAX RATE OF .1773 PER $IOO OF ASSESSED REAL PROPERTY VALUE AND A TAX RATE OF .44 PER $IOO

ON ALL COMMERCIAL OR BUSINESS PERSONAL PROPERTY AND PUBLIC UTILITIES;

AND ALSO ADOPTING AN ENTERPRISE BUDGET FOR THE TOWN'S WATER AND

SEWER OPERATIONS. Motion seconded by Commissioner Schuster.

A public hearing will be held at 7:00 p.m. on May 24,2017 in the Town Office prior to our regular meeting. Clerk will advertise and make copies of the ordinance and budgets available to the public beginning May l, 2017.

3 ATTORNEY LIPDATES: Brynja Booth o No updates other than a contract matter and legal advice to be discussed during Closed Session.

OPEN DISCUSSION:

o Marge Lantz, Olde Point Lane - been battlingfor 2 years with Royal Farms regarding tractor trailer and box trucks parking in back and running. It is disruptive to sleep as the bedrooms are in the back of the house. The Town sent a letter a while ago and it helped for a while.

Commissioners advised that we would contact Royal Farms again.

o Joseph Kelkowski, Aker Rd. - would like to see the Town's emblem placed on the new truck. He was advised it has been ordered and waiting for scheduling with the sign man. He also inquired about a safety program at the wastewater plant. He was advised that both the State and OSHA regulations are followed, and Miller Environmental employees have their own guidelines to follow. In addition to OSHA and State regulations, Town employees will follow the recently

adopted Risk Management Procedure Manual and the Personnel Manual, which is currently being updated.

o Joe Walder, Old Wharf Lane - inquired about the status of a parking lot at the park. He stated that he does not want a parking lot there as it would be directly across from his house. He was advised that there are no plans at this time to put in a parking lot. Patricia Bowell advised that she had been authorized to search for grant funding to purchase land from the church, and she is currently working on this. Mr. Walder has concerns about the number of out of towners that use the park,

but because it is a public park, built with funding from the State, it must remain as such. He noted that he has not seen much activity from law enforcement at the park or around town. He was advised that we hope to get the Sheriffs Dept. here again soon to discuss this and other issues.

o William Shepherd, Main St. - advised that there is a broken swing at the park. He also suggested a couple more doggie waste stations be put up in town, possibly one on Main St.

President Willis motioned to close the regular meeting at 8:01 p.m. for the purpose of entering into a Closed Session with the Town Attorney, Brynja Booth, to discuss a contract maffer and obtain legal advice. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay President Willis motioned to close the Closed Session at8:24 p.m. and enter back into the regular meeting. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay

There being no further business at this time, Commissioner Schuster motioned to adjourn the meeting at 8:25 p.m. Motion seconded by President Willis. 3-aye,0-nay Respectfully submitted, re. Town Clerk

TOWI\ OF OUEENSTOW}I

CLOSED MEETING/EXECUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(I)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

4b(^lr1 f o^" Date: I l.-* rr r Time: \ ' Ul f)L/l/.

(2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTTVE SESSION (circle the section of thc law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3- 3Os(b) (2014) (l) discuss:

(i) theappointment,employment,assignment,promotion,discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects I or morc specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial organization to locate, expand, or remain in the State;

(5) consider the investment of public funds;

(6) consider the marketing of public securities;

Closed Session form Rev. l.l5 Page I (7) | ) consult with counsel to obtain legal advice;

iD consult with stafl or other individuals about pending or potential litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security,- including;

(i) the deployment of fire and police services and staff; and (iD the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing or qualifuing exa:nination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constituti<lnal, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3)

TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

(.(t4l/lMn/'t 0( (\Lt t",Ctur" t t t"t lt; (0 -;

(Narne of Board, Agency, Commission, or Committee)

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

/,!/J ' t-) )"L,r(t U.rw 'Vi(tUU r 1. tt i/n cL{ L^t 0,/,4CtLr.1 I Closcd Scssion form Rev. l. l5 Page2 (5)

MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

For/Against For/Against

TIME CLOSED SESSION CONVENED:

TIME CLOSED SESSION CONCLUDED:

PERSONS PRESENT AT CLOSED SESSION:

trt\';Lt Closed Session form Rev. I .l 5 Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION HELD:

tt€ra

(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(IO)

SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

CERTIFICATE OF PRESIDING OFFICER

rA I hereby certifi that I am the presiding officer tf (=LUlr/L\LlLU4ld,tr2L0 L\f'CL)(U/LNUL/.

'l/v'-,tt no other topics were discussed, and that the foregoing is a true record of the closed Closed Session form Rev. l. l5 Page 4 meeting described herein The Clerk is dirccted to maintain this doctment as a public record of thc Town of Qucensto\f,n, and to append tbc same to tbe minutes of the next q publicmeeting of the aforesaid ag€ncy, board, commitcg commission.

dtt.ncw tlJtLQ,,o PrintcdName Closed Scssion form Rev. l.15 Pagc 5