Town Commissioners Other — 2017-04-26

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMTSSTONERS
April26,2017
PRESENT: President Thomas B. Willis, Jr., Commissioner Hogie Schuster, and Commissioner George
L. Plumbo, Jr., Brynja Booth, Town Attorney, Mike Bowell, Acting Town Manager, and Amy Moore,
Town Clerk.
PUBLIC HEARING CALLED TO ORDER AT 7:00 P.M.
President Willis motioned to convene the public hearing on proposed Ordinance 17-02 - AN
ORDINANCE OF THE TOWN OF QUEENSTOWN TO AMEND SECTTON 33.C.9 OF THE
QUEENSTOWN ZONING ORDINANCE TO PROVIDE ALTERNATTVE STANDARDS FOR
GROWTH ALLOCATION, WHEN THE PROPERTY RECEIVING GROWTH ALLOCATION DOES
NOT SATISFY SUBSECTIONS 33.C. 1, 2, 3 OR 4. Motion seconded by Commissioner Schuster and
unanimously carried.
There was no public comment made and no written comments received.
President Willis motioned to close the public hearing at7:01p.m. Motion was seconded by
Commissioner Schuster, which was unanimously carried.
REGULAR MEETING CALLED TO ORDER AT 7:02 P.M.
PUBLIC WORKS: Lane Cole
o
Caught up on regular duties
o
He will be out on medical leave next week, beginning May 2"d.
PLA|INING: Willie Comegys
.
April meeting was cancelled due to not being able to have a quorum.
o
Held their public hearing on April 13th on the draft Comprehensive Plan and the growth allocation
ordinance up for adoption.
FINANCE COMMITTEE: Patricia Bowell
o
Budget draft is complete and ready for public hearing on May 24,2017
o
Banner City application is completed
o
Reviewed Risk Management Procedure Manual with Perry Stutman. It is complete and she
recommends adoption.
ACTING TOWN MANAGER: Mike Bowell
o
Muni-Link should be starting in May to gather data and set up our program
o
Grants still in progress for projects, including water tower, well and infrastructure
o
Software/hardware project - proposal received from Carl Sammons, reviewed and deemed to be in
order. Commissioner Plumbo motioned to accept the proposal of Carl Sammons for new software
and hardware in the Town Office, with a not to exceed price of $7,400. Should the cost
potentially exceed the price of $7,400, the Town Commissioner will re-address at that time.
Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay

TREASURER'S REPORT:
checking
General Fund $189,958.79
checking
Water/Sewer $108,075.32
checking
WWTP Project S 11,299.57
MINUTES:
President Willis motioned to adopt the April 12,2017 Executive Session minutes as written. Motion
seconded by Commissioner Schuster. Vote: 3-aye,O-nay
CLERK:
o
Clerk advised she recently met with representative from Republic Services regarding our existing
trash and recycling contract, due to expire June 30, 2017. Republic has agreed to a two year
contract, effective July l, 2017, with the first year at the same price as current year and a3oh
increase effective the second year. President Willis motioned to accept the trash and recycling
contract as proposed. Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay
o
Clerk advised that Miller Environmental has submitted the Consumer Confidence Report to the
Town for distribution to our users. Copies were provided for review and comment. Clerk will
distribute with May or June water and sewer billing.
o
Clerk suggested to the Commissioners the need to schedule a work session to discuss a water
disconnect policy and a renters license/ordinance. Commissioners will meet May 1Oth at 3:00 p.m.
in a work session prior to their regular meeting.
OLD BUSINESS:
o
President Willis motioned to adopt Ordinance 17-02 AN ORDINANCE OF THE TOWN OF
QUEENSTOWN TO AMEND SECTION 33.C.9 OF THE QT.JEENSTOWN ZONING
ORDINANCE TO PROVIDE ALTERNATIVE STANDARDS FOR GROWTH ALLOCATION,
WHEN THE PROPERry RECEIVING GROWTH ALLOCATION DOES NOT SATISFY
SUBSECTIONS 33.C. I,2, 3 OR 4. Motion seconded by Commissioner Schuster. Vote: 3-aye,
0-nay
.
President Willis motioned to introduce and adopt Resolution 17-l0l A RESOLUTION OF THE
COMMISSIONERS OF QUEENSTOWN TO ADOPT THE QUEENSTOWN RISK
MANAGEMENT PROCEDURES MANUAL. Motion seconded by Commissioner Schuster.
Vote: 3aye,0-nay
NEW BUSINESS:
.
President Willis motioned to introduce Ordinance 17-03 AN ORDINANCE OF THE TOWN OF
QUEENSTOWN ADOPTING A GENERAL BUDGET FOR THE FISCAL YEAR BEGINNING
ruLY I,2OT7 AND ENDING JUNE 30, 2018, AND ESTABLISHING A TAX RATE OF .1773
PER $IOO OF ASSESSED REAL PROPERTY VALUE AND A TAX RATE OF .44 PER $IOO
ON ALL COMMERCIAL OR BUSINESS PERSONAL PROPERTY AND PUBLIC UTILITIES;
AND ALSO ADOPTING AN ENTERPRISE BUDGET FOR THE TOWN'S WATER AND
SEWER OPERATIONS. Motion seconded by Commissioner Schuster.
A public hearing will be held at 7:00 p.m. on May 24,2017 in the Town Office prior to our regular
meeting. Clerk will advertise and make copies of the ordinance and budgets available to the
public beginning May l, 2017.

3
ATTORNEY LIPDATES: Brynja Booth
o
No updates other than a contract matter and legal advice to be discussed during Closed Session.
OPEN DISCUSSION:
o
Marge Lantz, Olde Point Lane - been battlingfor 2 years with Royal Farms regarding tractor
trailer and box trucks parking in back and running. It is disruptive to sleep as the bedrooms are in
the back of the house. The Town sent a letter a while ago and it helped for a while.
Commissioners advised that we would contact Royal Farms again.
o
Joseph Kelkowski, Aker Rd. - would like to see the Town's emblem placed on the new truck. He
was advised it has been ordered and waiting for scheduling with the sign man. He also inquired
about a safety program at the wastewater plant. He was advised that both the State and OSHA
regulations are followed, and Miller Environmental employees have their own guidelines to
follow. In addition to OSHA and State regulations, Town employees will follow the recently
adopted Risk Management Procedure Manual and the Personnel Manual, which is currently being
updated.
o
Joe Walder, Old Wharf Lane - inquired about the status of a parking lot at the park. He stated that
he does not want a parking lot there as it would be directly across from his house. He was advised
that there are no plans at this time to put in a parking lot. Patricia Bowell advised that she had
been authorized to search for grant funding to purchase land from the church, and she is currently
working on this. Mr. Walder has concerns about the number of out of towners that use the park,
but because it is a public park, built with funding from the State, it must remain as such. He noted
that he has not seen much activity from law enforcement at the park or around town. He was
advised that we hope to get the Sheriffs Dept. here again soon to discuss this and other issues.
o
William Shepherd, Main St. - advised that there is a broken swing at the park. He also suggested
a couple more doggie waste stations be put up in town, possibly one on Main St.
President Willis motioned to close the regular meeting at 8:01 p.m. for the purpose of entering into a
Closed Session with the Town Attorney, Brynja Booth, to discuss a contract maffer and obtain legal
advice. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay
President Willis motioned to close the Closed Session at8:24 p.m. and enter back into the regular
meeting. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay
There being no further business at this time, Commissioner Schuster motioned to adjourn the meeting at
8:25 p.m. Motion seconded by President Willis. 3-aye,0-nay
Respectfully submitted,
re. Town Clerk

TOWI\ OF OUEENSTOW}I
CLOSED MEETING/EXECUTIVE SESSION RECORI)
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetings.
(I)
DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE
SESSION:
4b(^lr1 f o^"
Date: I l.-* rr r Time: \ ' Ul
f)L/l/.
(2)
LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
EXECUTTVE SESSION (circle the section of thc law which authorizes the closed
session):
Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3-
3Os(b) (2014)
(l)
discuss:
(i)
theappointment,employment,assignment,promotion,discipline,
demotion, compensation, removal, resignation, or performance
evaluation of appointees, employees, or officials over whom it has
jurisdiction; or
(ii)
any other personnel matter that affects I or morc specific
individuals;
(2)
protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
(3)
consider the acquisition of real property for a public purpose and matters
directly related thereto;
(4)
consider a matter that concems the proposal for a business or industrial
organization to locate, expand, or remain in the State;
(5)
consider the investment of public funds;
(6)
consider the marketing of public securities;
Closed Session form Rev. l.l5
Page I

(7)
| ) consult with counsel to obtain legal advice;
iD consult with stafl or other individuals about pending or potential
litigation;
(9)
conduct collective bargaining negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,-
including;
(i)
the deployment of fire and police services and staff; and
(iD
the development and implementation of emergency plans;
(11)
prepare, administer, or grade a scholastic, licensing or qualifuing
exa:nination;
(12)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13)
comply with a specific constituti<lnal, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(14)
before a contract is awarded or bids are opened, discuss a matter directly
if
related to a negotiating strategy or the contents of a bid or proposal,
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3)
TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
EXECUTIVE SESSION:
(.(t4l/lMn/'t 0( (\Lt t",Ctur"
t t t"t lt; (0 -;
(Narne of Board, Agency, Commission, or Committee)
(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:
/,!/J ' t-) )"L,r(t U.rw
'Vi(tUU
r 1. tt
i/n cL{ L^t 0,/,4CtLr.1 I
Closcd Scssion form Rev. l. l5
Page2

(5)
MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQUESTED:
For/Against
For/Against
TIME CLOSED SESSION CONVENED:
TIME CLOSED SESSION CONCLUDED:
PERSONS PRESENT AT CLOSED SESSION:
trt\';Lt
Closed Session form Rev. I .l 5
Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION HELD:
tt€ra
(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
(IO)
SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:
CERTIFICATE OF PRESIDING OFFICER
rA
I hereby certifi that I am the presiding officer tf (=LUlr/L\LlLU4ld,tr2L0 L\f'CL)(U/LNUL/.
'l/v'-,tt
no other topics were discussed, and that the foregoing is a true record of the closed
Closed Session form Rev. l. l5
Page 4

meeting described herein The Clerk is dirccted to maintain this doctment as a public
record of thc Town of Qucensto\f,n, and to append tbc same to tbe minutes of the next
q
publicmeeting of the aforesaid ag€ncy, board, commitcg commission.
dtt.ncw tlJtLQ,,o
PrintcdName
Closed Scssion form Rev. l.15
Pagc 5