Town Commissioners Other — 2018-05-23

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
May 23, 2018
PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner
Hardee, and Town Attorney Brynja Booth
SPECIAL MEETING CALLED TO ORDER AT 6:30 P.M.
CommissionerHardee motioned to enter into Closed Session at 6:31 p.m. to obtain legal advice
from attorney regarding wastewater matters. Motion seconded by Commissioner Schuster.
Vote: 3-aye, 0-nay
Commissioner Schuster motioned to adjourn the Closed Session at 6:48 p.m. Motion seconded
by President Willis. Vote: 3-aye, 0-nay
REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.
GUESTS:
Tom Chandler, Shore Christian Fellowship
Mr. Chandler informed the Commissioners that they received and reviewed the Town’s
counter proposal to the purchase ofthe property, but advised that they would have to
decline the offer. Since the Town installed the culvert pipe along Old Wharf, people
have driven across the church parking lot when the chain is up. He said the only way they
see to correct that is either install the chain and post type fencing they suggested or
remove the culvert pipe. They feel that their last offerto the town was fair and reasonable
and is requesting the Commissioners reconsider. They would like an answer by June
30th
ifpossible, and he advised that they plan on closing offaccess to parking area on July
The Commissioners advised they would take a look at the property again, discuss
315t
and get back to them with their decision.
PUBLIC WORKS
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• Needto purchase some new flag poles and flags. Commissioner Hardee advised he could
obtain for us at cost.
• President Willis would like us to obtain a portable flow meter for us to check the amount
ofsewer flow in some areas oftown. Ms. Moore will check with Tidewater.
PLANMNG
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• Ms. Moore advised that the Planning Commission is working on updates to the Zoning
Ordinance following the adoption ofthe Comprehensive Plan.
FINANCE COMMITTEE No updates
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TOWN MANAGER/CLERK
Treasurer’s Report
-
General Fund checking $167,764.52

Water/Sewer Fund checking $ 98,116.85
WWTP Project checking $ 13,498.34
Minutes
—
CommissionerHardee motioned to accept the April 25, 2018 Closed Session minutes as written.
Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay
OLD BUSINESS:
Town Attorney, Brynja Booth, provided an update on the wastewater treatment plant
—
The plant is almost complete, withjust a couple ofpunch list items remaining. In
January 2018 the Town started with a new operator, who is doing an excellentjob and is
very proactive. The prior operator’s contract expired December 31, 2017. The plant is
designed for 200,000 gpd, can operate up to 300,000 gpd, and is a membrane bio-reactor
system. The membranes are produced by Ovivo. Processing ofsewer inflow occurs
through the membranes.
In January 2017, there was damage found in the membranes. An exact cause couldn’t be
found, but it is believed to be prior operator error. George, Miles & Buhr (0MB), design
engineer for the plant, performed required tests at that time and the membranes were
working. The Town worked out a warranty agreement with Ovivo, which was approved
in December 2017.
In February 2018, the town experienced a large rain event. Where the town normally has
a flow of70,000-80,000 gpd, it was then up to 200,000 gpd. This influx oflarge amounts
offlow is contributed to rainwater/groundwater. Because ofthe large flows, the
membranes, already damaged, could not keep up with processing the flow fast enough.
The new operators worked with Ovivo to try to improve and increase the processing of
flow. The town brought in outdoor storage tanlcs for emergency overflow.
Ovivo has been working closely with the town on way to rectify the problem. The town
had another manufacturer take a look and give a price for replacement ofthe membrane
with the Kubota brand.
The town received a proposal from Ovivo to replace the membranes in kind, or with a
newer option with 20% more surface coverage for the same price. The replacement ofall
four membranes will cost $30,000. Ovivo will supply onsite support ofthe installation
and two days oftraining following the upgrade. The town is not obligated to pay forthe
membranes until one year following installation to ensure working properly.
The town also approved camera work ofthe sewer lines to determine areas ofinfiltration,
as well as grouting work to repair areas found to date.
Ms. Booth recommends the town acceptthe Ovivo proposal ofthe higher capacity
membranes for $30,000.
President Willis motioned to accept the Ovivo 480 model ofmembranes at the price of
$30,000, with delivery expected approximatelythe third week in June. Motion seconded
by Commissioner Schuster. Vote: 3-aye, 0-nay
• Commissioner Hardee advised that he received a call from Ms. Marjorie Lantz regarding
Royal Farms. She said the signs seem to be making a difference with trucks parking and
idling overnight. She said it has been a lot better.

• CommissionerHardee announced that the Town picnic will be June 23r<~ from 3-7 p.m.
We will send out invitations with a request for RSVP. Town will be providing
hamburgers and hotdogs, as well as child and adult activities, and live music. Committee
will meet again June 4~ President Willis advised that the Lions Club is meeting and
.
will give us a proposal to prepare the food for us.
NEW BUSINESS
• PROPOSED ORDINANCE 18-02 AN ORDINANCE OF THE TOWN OF
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QUEENSTOWN ADOPTING A GENRAL BUDGET FOR THE FISCAL YEAR
BEGINNING JULY 1, 2018 AND ENDING JUNE 30, 2019, AND ESTABLISHING A
TAX RATE OF .1726 PER $100 OF ASSESSED REAL PROPERTY VALUE AND A
TAX RATE OF .44 PER $100 ON ALL COMMERCIAL OR BUSINESS PERSONAL
PROPERTY AND PUBLIC UTILITIES; AND ALSO ADOPTING AN ENTERPRISE
BUDGET FOR THE TOWN’S WATER AND SEWER OPERATIONS
President Willis advised that there are no rate increases proposed over current year.
President Willis motioned to introduce Ordinance 18-02 and hold a budget hearing on
June 5, 2018 at 6:30 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye 0-
nay
ATTORNEY UPDATES Brynja Booth
-
No updates at this time
PUBLIC COMMENT
No public comment
At this time, President Willis motioned to adjourn the meeting in the Town Office and have the
Commissioners meet at the Qucenstown Park to look at the park/church property. Motion
seconded by Commissioner Schuster. Vote: 3-aye, 0-nay
The Commissioners met at the Queenstown Park, looked over options for the property, and
agreed to reconsider the church proposal. An ordinance will be drafted for introduction
approving the purchase ofthe property.
There being no further business at this time, President Willis motioned to adjourn the meeting at
7:45 p.m. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay
Respectfully submitted,
Amy&J)Moore
Town Clerk

TOWN OF OUEENSTOWN
CLOSED MEETING/EXECUTIVE SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetings.
(1) DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE
SESSION:
p~&.
I2_’Slih 6 ‘~3L
Date: ¶N Time:
(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
EXECUTIVE SESSION (circle the section ofthe lawwhich authorizes the closed
session):
§
Open Meetings Act, Maryland Code Annotated, General Provisions Article, 3-
305(b) (2014)
(1) discuss:
(i) the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance
evaluation ofappointees, employees, or officials over whom it has
jurisdiction; or
(ii) any other personnel matter that affects 1 or more specific
individuals;
(2) protect the privacy or reputation ofindividuals with respect to a matter
that is not related to public business;
(3) consider the acquisition ofreal property for a public purpose and matters
directly related thereto;
(4) consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State;
(5) consider the investment ofpublic funds;
(6) consider the marketing ofpublic securities;
Closed Session form Rev. 1.15
Page 1

(5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQUESTED:
Name Vote on Closure
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(6) TIME CLOSED SESSION CONVENED:
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TIME CLOSED SESSION CONCLUDED: (4:
(7) PERSONS PRESENT AT CLOSED SESSION:
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Closed Session formRev. 1.15
Page 3

meeting described herein. The Clerk is directed to maintain this document as a public
record ofthe Town of Queenstown, and to append the same to the minutes ofthe next
public meeting ofthe aforesaid agency, board, committee, or commission.
Date Signature
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Priikted Name
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Title
Closed Session form Rev. 1.15
Page 5