Town Commissioners Minutes — 2024-08-14

QUEENSTOWN COMMISSIONERS

August 14r 2024 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorneys Lyndsey Ryan & Carly Landolfi

REGULAR MEETING CALLED TO ORDER AT 4:OOPM

GUESTS

o Brian Fitzgerald/Rauch (Town Engineer) - RE: Updates on ongoing projects t Maryland Ave. Drainage - Plan for repairs is complete. Will get an estimated cost for repairs.

' Lead Service Line Project (Phase I Scope of Work) - work is ongoing.

- ' Smoke Test Identified numerous areas of concern, some of which have been addressed. Town contacted property owners to replace or repair cleanouts. There were three areas of concern possibly damaged by Comcast. They have been put on notice that the town intends to investigate further and if found to be damaged by Comcast, they will be notified and would be responsible for cost of repairs. As a follow up to smoke test, Town intends to camera all sewer lines. Current plan is to

wait until Talkie finishes their work and when water table is high to beuei identiff arry arcas of concern.

o Thomas Klassen - RE: Cannabis cultivation/Dudley property Interest in establishing operation of indoor and possibiy outdoor cultivation facility in Town limits on Dudley property near Cherry Lani. Has all required State licenses. Area recently annexed into town- still has old County zoning. Town would need to establish Town zoning prior to any approval. Designation of To*n Countryside (CS) zone recommended from Planning- recommended amend zoning map to apply new zone to

area and zoning text to allow use in CS zone. Commissioners can consider ordinance to amend' Commissioners ok with proposal as long as odor is controlled- pres. Hardee concerned about outdoor operation- how *o.tld odor be addressed? Odor control requirements should be stated in any amendments. Mr. Klassen stated he can also provide details on facility security features and proposed appearance of fb.iiiry-;, ;;Iffis. Ryan

will draft ordinances for review at next meiting

PUBLIC WORKS

' Apex Contacting schedg_led to get to drainage basin at pilkerton's in about 4 weeks.

Pilkerton's has been notified.

' Alan from Apex meeting with public works foreman Bryan Miller next Wednesday to look at two storm drains on steamboat Ave.

' culvert pipe at 7308 Main St. is corroded with big hole- caused an area of erosion under driveway' SHA to investigate and replace pipe. 6*rr., originally believed erosion was caused by Talkie work. Also claims property marker *u, remtved- did not see any disturbance when visited site with Talkie c-ontractor/inspector. Have offered to meet with o owner to review concern further- waiting for response.

Steve Roberson scheduled replacement of valve on Main St. for August 20- SHA permits filed' Area to be milled/pau"d following repairs. will be marked- paving scheduled for o August 22. Residents to be notified via phone, email, website and facebook.

o Meeting with comcast scheduled Augu st 22to discuss remaining items to be addressed.

Resident Tony Nastus requested curbing by his driveway be replaced as has cracking /damage from town tractor/plows. Commissioners ugr"" need to check all areas of town to see if other areas need r.puirr- can get price to do allatsame time.

o Rick Davis informed sediment building up in ditch next to him. Rip rap work previously done holding up well but thinks annual maintenance is needed. Will look into and address as needed.

.

Previous issue stated by owner of 7105 Maryland Ave.- flooding at driveway into areaof foundation from lack of raised curb during heavy rains. Comm. Willis looked at during heavy rain- water issue is definitely present- Town should address.

o Video Pipe willing to do TV of lines- we will wait until water table is up, possibly early October. Gives enough time to get work done, report and decide if will proceed with Old Wharf I&I project or spend ARPA funds elsewhere.

PLANNING COMMISSION

o Approved updated By-laws at last meeting. Previous by-laws last approved in 2008.

o Dudley property zoning County zoning ended Aug. 2023. Planning motioned to recommend zoning map and ordinance be amended to apply CS zone to the property.

Also motioned to recommend Town permit cannabis growing facilities in CS zone, provided no such use in within 3,000 ft. of a residential zone or existing dwelling unit with Town. Town Attorney Lyndsey Ryan will draft ordinances for review and possible introduction at the next meeting.

SAFETY & SPEEDING TASK FORCE (no updates) FINANCE COMMITTBE (no updates) coDE ENFORCEMENT/HARBORMASTER (no updates)

BVENTS COMMITTEE

o Final park concert August 17, 6-9pm. Event committee member Becky Booth stated closing up trailer after concert is big issue as manpower needed to do so- anyone available to be there to assist with process?

TOWN CLERK

1.

Treasurers/Finance Report o General Fund $33,741.51 - W/S Fund S143,082 .42 - ARPA Fund $61I .497.30 2.

Minutes o July 24, 2024 (Regular meeting) illis to aaprove os written.

Har bsta as new meeti, 3.

correspondence/Requests/Info - Sent and Received o Plans for Town holiday tree this year- Having trouble finding sogrce for tree. All tree farms in area have smaller trees- no larger trees. Only found sources at farms close to Pennsylvania border. Have tree available on relative's property if no other option available. Pres. Hardee will look into possible contacts. Clerk will contact Centreville to see what they're doing as well.

TOWN MANAGER UPDATES

o Rauch 40ft anniversary celebration on August 23, 3-6pm at Tidewater Inn. Need RSVp for any wishing to attend.

o Will need a closed session after the meeting to discuss a personnel issue.

o Need to schedule perfonnance evaluation of Town Manager with Commissioners.

OLD BUSINESS

INF'RASTRUCTURE

l. I&IProject Currently on hold.

2.

New Water Tower & Infrastructure project Met with USDA last week. Short list of documents needed- working on. Will contact banks for new rates and terms for interim financing.

3.

Membrane Clean - Valve Automation on hold until cleaning in september/october.

4.

Lead Service Line Inventory project Discussed above with guest Bryan Fitzgerald.

MARINE PROJECTS

.

I Federal Channel Dredgin g (no updates)

POLICY

1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)

2.

Road And Sidewalk Standards (no updates)

DEVELOPMENT PROJECTS

l.

Wheatland's Project Final subdivision/infrastructure plans executed by Planning Commission following Commissioners approval of the DRRA.

NEW BUSINESS

o Ms. Moore informed by insurance company that speed sigr theft incident is considered as two separate incidents/claims due to occurring on separate nights. Therefore, there will be a $ 1,000 deductible for each claim/incident.

ATTORNEY UPDATES (no updates) PUBLIC COMMENT (no comments) I{illis motion ession to disc el issues at 5: I9pm. Callahan second. VOTE: 3 aye - 0 nay.

CLOSED SESSION (Authorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code, and voted upon in Open Session) The purpose of the closed session was to discuss personnel issues.

There being no further busin ess, Call, I(illis second. VOTE: 3 aye - 0 nay.

Town Clerk Qwtrnslutnrr TOWNOF'OXFOffi

CLOSED SESSION RECORD

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1) DATE AND TrME OF PROPOSED CLOSED SESSTON:

g\rq Date:

lau.q Time:

(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

CLOSED SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, 3- $ 30s(b) (2014) discuss:

(i) theappointment,employment,assignment,promotion,discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects 1 or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter

that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters

directly related thereto;

(4) consider a matter that concerns the proposal for a business or industrial

orgarization to locate, expand, or remain in the State;

(s) consider the investment of public funds;

(6) consider the marketing of public securities;

(7) consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and porice services and staff; and (ii) the development and implementation of emergency plans;

Closed Session form Rev. l.15 Page I (11) ). prepare, administer, or grade a scholastic, licensing, or qualiffing examination;

(LZ)

conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3)

TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED

SESSION

(Natoe of Bbard, Agency, Commission, or Committee) (4) TDENTTFY TOprC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

(5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name Vote on Closure (circle cogtgct vote) F@hsainst (6r-lAgainst -fohn W tV\[s @fAsainst For/Against ForiAgainst 5"\q

(6) TIME CLOSED SESSION CONVENED:

TIMEffi€ONGLUDED: --

(7) PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. 1.15 Page 2 . - -l L'l tl' I (8)

PLA'C E CLOSED SESSION HELD:

€ \otNvl 0thcl- (9)

PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(1 0) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

n()r\L

CERTIFICATE OF' PRESIDING OF'FICER

I hereby certiff that I am the presiding officer of 00MMt ss\ona. < , public board, agency, commission, committee, or oth Susns g -fr $ ,t r U y ir , f: M F ar y J la g nd q . I th t e u r a th fo e r r e s c a e i f d ti r a y g e th n a ry t , b ' y b o a * m d, a c jo o r m it m y i u tt o ee t" , o ;; n r ;; h -- e ir s l i : o l$ n vo d te a d y o to f hold d closed meeting for the purposes, md to discuss the topics, set forth above, and that

no other topics were discussed, and that the foregoing is a true record of the closed meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Oxford, aod to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.

Ir b\\q\apaq ^?*fA Date Signature

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Hctv-dw, Printed Name n' \rY,es\dqA,!

fittt Closed Session form Rev. l.l5 Page 3