Town Commissioners Minutes — 2024-08-14

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
August 14r 2024
PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town
Manager Amy Moore, Town Clerk Aaron Horney, Town Attorneys Lyndsey Ryan & Carly
Landolfi
REGULAR MEETING CALLED TO ORDER AT 4:OOPM
GUESTS
o
Brian Fitzgerald/Rauch (Town Engineer) - RE: Updates on ongoing projects
t
Maryland Ave. Drainage - Plan for repairs is complete. Will get an estimated cost for
repairs.
' Lead Service Line Project (Phase I Scope of Work) - work is ongoing.
-
' Smoke Test Identified numerous areas of concern, some of which have been
addressed. Town contacted property owners to replace or repair cleanouts. There
were three areas of concern possibly damaged by Comcast. They have been put on
notice that the town intends to investigate further and if found to be damaged by
Comcast, they will be notified and would be responsible for cost of repairs. As a
follow up to smoke test, Town intends to camera all sewer lines. Current plan is to
wait until Talkie finishes their work and when water table is high to beuei identiff
arry arcas of concern.
o
Thomas Klassen - RE: Cannabis cultivation/Dudley property
Interest in establishing operation of indoor and possibiy outdoor cultivation facility in
Town limits on Dudley property near Cherry Lani. Has all required State licenses. Area
recently annexed into town- still has old County zoning. Town would need to establish
Town zoning prior to any approval. Designation of To*n Countryside (CS) zone
recommended from Planning- recommended amend zoning map to apply new zone to
area and zoning text to allow use in CS zone. Commissioners can consider ordinance to
amend' Commissioners ok with proposal as long as odor is controlled- pres. Hardee
concerned about outdoor operation- how *o.tld odor be addressed? Odor control
requirements should be stated in any amendments. Mr. Klassen stated he can also provide
details on facility security features and proposed appearance of fb.iiiry-;, ;;Iffis. Ryan
will draft ordinances for review at next meiting
PUBLIC WORKS
' Apex Contacting schedg_led to get to drainage basin at pilkerton's in about 4 weeks.
Pilkerton's has been notified.
' Alan from Apex meeting with public works foreman Bryan Miller next Wednesday to
look at two storm drains on steamboat Ave.
' culvert pipe at 7308 Main St. is corroded with big hole- caused an area of erosion under
driveway' SHA to investigate and replace pipe. 6*rr., originally believed erosion was
caused by Talkie work. Also claims property marker *u, remtved- did not see any
disturbance when visited site with Talkie c-ontractor/inspector. Have offered to meet with
o owner to review concern further- waiting for response.
Steve Roberson scheduled replacement of valve on Main St. for August 20- SHA permits
filed' Area to be milled/pau"d following repairs. will be marked- paving scheduled for
o August 22. Residents to be notified via phone, email, website and facebook.
o Meeting with comcast scheduled Augu st 22to discuss remaining items to be addressed.
Resident Tony Nastus requested curbing by his driveway be replaced as
has
cracking /damage from town tractor/plows. Commissioners ugr"" need to check all areas
of town to see if other areas need r.puirr- can get price to do allatsame time.

o
Rick Davis informed sediment building up in ditch next to him. Rip rap work previously
done holding up well but thinks annual maintenance is needed. Will look into and address
as needed.
.
Previous issue stated by owner of 7105 Maryland Ave.- flooding at driveway into areaof
foundation from lack of raised curb during heavy rains. Comm. Willis looked at during
heavy rain- water issue is definitely present- Town should address.
o
Video Pipe willing to do TV of lines- we will wait until water table is up, possibly early
October. Gives enough time to get work done, report and decide if will proceed with Old
Wharf I&I project or spend ARPA funds elsewhere.
PLANNING COMMISSION
o
Approved updated By-laws at last meeting. Previous by-laws last approved in 2008.
o Dudley property zoning County zoning ended Aug. 2023. Planning motioned to
recommend zoning map and ordinance be amended to apply CS zone to the property.
Also motioned to recommend Town permit cannabis growing facilities in CS zone,
provided no such use in within 3,000 ft. of a residential zone or existing dwelling unit
with Town. Town Attorney Lyndsey Ryan will draft ordinances for review and possible
introduction at the next meeting.
SAFETY & SPEEDING TASK FORCE (no updates)
FINANCE COMMITTBE (no updates)
coDE ENFORCEMENT/HARBORMASTER (no updates)
BVENTS COMMITTEE
o
Final park concert August 17, 6-9pm. Event committee member Becky Booth stated
closing up trailer after concert is big issue as manpower needed to do so- anyone
available to be there to assist with process?
TOWN CLERK
1.
Treasurers/Finance Report
o
General Fund $33,741.51 - W/S Fund S143,082 .42 - ARPA Fund $61I .497.30
2.
Minutes
o
July 24, 2024 (Regular meeting)
illis to aaprove os written.
Har bsta as new meeti,
3.
correspondence/Requests/Info - Sent and Received
o
Plans for Town holiday tree this year- Having trouble finding sogrce for tree. All tree
farms in area have smaller trees- no larger trees. Only found sources at farms close to
Pennsylvania border. Have tree available on relative's property if no other option
available. Pres. Hardee will look into possible contacts. Clerk will contact Centreville
to see what they're doing as well.
TOWN MANAGER UPDATES
o
Rauch 40ft anniversary celebration on August 23, 3-6pm at Tidewater Inn. Need RSVp
for any wishing to attend.
o
Will need a closed session after the meeting to discuss a personnel issue.
o
Need to schedule perfonnance evaluation of Town Manager with Commissioners.
OLD BUSINESS
INF'RASTRUCTURE
l. I&IProject
Currently on hold.
2.
New Water Tower & Infrastructure project
Met with USDA last week. Short list of documents needed- working on. Will contact
banks for new rates and terms for interim financing.
3.
Membrane Clean - Valve Automation
on hold until cleaning in september/october.
4.
Lead Service Line Inventory project
Discussed above with guest Bryan Fitzgerald.

MARINE PROJECTS
.
I Federal Channel Dredgin g (no updates)
POLICY
1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)
2.
Road And Sidewalk Standards (no updates)
DEVELOPMENT PROJECTS
l.
Wheatland's Project
Final subdivision/infrastructure plans executed by Planning Commission following
Commissioners approval of the DRRA.
NEW BUSINESS
o
Ms. Moore informed by insurance company that speed sigr theft incident is considered as
two separate incidents/claims due to occurring on separate nights. Therefore, there will be
a $ 1,000 deductible for each claim/incident.
ATTORNEY UPDATES (no updates)
PUBLIC COMMENT (no comments)
I{illis motion ession to disc el issues
at 5: I9pm. Callahan second. VOTE: 3 aye - 0 nay.
CLOSED SESSION (Authorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code,
and voted upon in Open Session)
The purpose of the closed session was to discuss personnel issues.
There being no further busin ess, Call,
I(illis second. VOTE: 3 aye - 0 nay.
Town Clerk

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TOWNOF'OXFOffi
CLOSED SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetings.
(1)
DATE AND TrME OF PROPOSED CLOSED SESSTON:
g\rq
Date:
lau.q Time:
(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
CLOSED SESSION (circle the section of the law which authorizes the closed
session):
Open Meetings Act, Maryland Code Annotated, General Provisions Article, 3-
$
30s(b) (2014)
discuss:
(i)
theappointment,employment,assignment,promotion,discipline,
demotion, compensation, removal, resignation, or performance
evaluation of appointees, employees, or officials over whom it has
jurisdiction; or
(ii) any other personnel matter that affects 1 or more specific
individuals;
(2) protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
(3) consider the acquisition of real property for a public purpose and matters
directly related thereto;
(4) consider a matter that concerns the proposal for a business or industrial
orgarization to locate, expand, or remain in the State;
(s) consider the investment of public funds;
(6) consider the marketing of public securities;
(7)
consult with counsel to obtain legal advice;
(8)
consult with staff, or other individuals about pending or potential
litigation;
(9)
conduct collective bargaining negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,
including;
(i)
the deployment of fire and porice services and staff; and
(ii)
the development and implementation of emergency plans;
Closed Session form Rev. l.15
Page I

(11)
). prepare, administer, or grade a scholastic, licensing, or qualiffing
examination;
(LZ)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13) comply with a specific constitutional, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(14)
before a contract is awarded or bids are opened, discuss a matter directly
if
related to a negotiating strategy or the contents of a bid or proposal,
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3)
TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED
SESSION
(Natoe of Bbard, Agency, Commission, or Committee)
(4)
TDENTTFY TOprC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:
(5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQUESTED:
Name Vote on Closure
(circle cogtgct vote)
F@hsainst
(6r-lAgainst
-fohn
W tV\[s
@fAsainst
For/Against
ForiAgainst
5"\q
(6) TIME CLOSED SESSION CONVENED:
TIMEffi€ONGLUDED: --
(7) PERSONS PRESENT AT CLOSED SESSION:
Closed Session form Rev. 1.15
Page 2

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(8)
PLA'C E CLOSED SESSION HELD:
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(9)
PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
(1 0) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:
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CERTIFICATE OF' PRESIDING OF'FICER
I hereby certiff that I am the presiding officer of 00MMt ss\ona. <
,
public board, agency, commission, committee, or oth
Susns g -fr $ ,t r U y ir , f: M F ar y J la g nd q . I th t e u r a th fo e r r e s c a e i f d ti r a y g e th n a ry t , b ' y b o a * m d, a c jo o r m it m y i u tt o ee t" , o ;; n r ;; h -- e ir s l i : o l$ n vo d te a d y o to f
hold d closed meeting for the purposes, md to discuss the topics, set forth above, and that
no other topics were discussed, and that the foregoing is a true record of the closed
meeting described herein. The Clerk is directed to maintain this document as a public
record of the Town of Oxford, aod to append the same to the minutes of the next public
meeting of the aforesaid agency, board, committee, or commission.
Ir
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Date Signature
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Printed Name
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Closed Session form Rev. l.l5
Page 3