Town Commissioners Minutes — 2022-11-16

QUEENSTOWN COMMISSIONERS

November 16. 2022 PRESENT: Commissioner Tom Willis, Commissioner Bryon Callahan, Town Clerk Aaron Homey, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 6:01 PM

CERTIFICATION OF ELECTION RESULTS

Mr. Horney certified the results of the lll7 election as follows: Total votes cast -129, Votes for Bryon Callahan - 98, Votes for Paul Cain - 31. Result - Callahan elected as Commissioner.

SWEARING IN OF TOWN COMMISSIONER BRYON CALLAHAN

Mr. Horney administered the Oath of Office to Commissioner Callahan, and he was sworn in for a new term as Commissioner.

APPOINTMENT OF PRESIDENT

Commissioners agreed to table until next Commissioners meeting due to current President Al Hardee not being present at the meeting.

PUBLIC WORKS

Confined space measures currently completed at Plant or in process of completion. Only remaining item is gas detector- purchase new for Town or have existing device owned by plant operator calibrated for use? New device around $1,400 vs. calibration of existing estimated at $100.00 or less.

Commissioners agree to have existing device calibrated. Can purchase new in future if need arises.

Tailgate conversion on Town truck- Ryan with Steve Roberson Plumbing estimate around $250.00 for hinges/latches. Believes he could do cutting/welding work as well unless professional is desiredno cost estimate yet. Commissioners agree to get estimate from professional welder/cutter as would prefer. Lane Cole also suggested an overview inspection should be done on the truck as it is in need of other repairs. Commissioners agree.

Operator Greg Smith submitted recent MDE Water System Survey Report for the Town. Item noted on report regarding wells that needs to be addressed. Town currently has wells in two aquifers (Matawan and Aquia)- one of which (Aquia) is currently unused. Town needs to decide if it wants to keep the unused well active or not. Must either exercise well monthly or abandon well if no plans to use. Aquia water must be blended with Mattawan water if used. Cost to ensure proper

blending/operation estimated at $15,000 by Greg Smith. Commissioners wish to have Bob Rauch look at report and discuss with Grcg to dctcmrinc bcst dccision for town' PLANNING COMMISSION (rco updates) FINANCE COMMITTEE (no updates)

CODE ENFORCEMENT

o A few untagged vehicle violations throughout town- letters sent out to property owners correct.

Some receiving second notice letter. Some previous violations corrected.

HARBORMASTER

o Boat docked in temporary docking area at 2nd Ave Pier area without permission. Has been there for more than a week. Letter sent to owner to remove.

ACTIVITIES COMMITTEE

o Meeting planned for later in week with President Al Hardee and Town Manager Amy Moore to discuss final plans for upcoming Tree Lighting event.

TOWN CLERK

1.

Treasurers/FinanceReport GeneralFund: $305,072.09 /Water-SewerFund: $110,981.52lARPAFund: $685.434.00 2.

Minutes o October 26,2022 (Regular meeting) o November 2,2022 (Special Joint meeting) Review of minutes tabled until next meeting.

3.

Correspondence/Requests/Info - Sent and Received (no updates)

TOWN MANAGER UPDATES

o Landmark rep Jeremy Towles contacted Town- any interest in selling cell leases? Previous offers around $800K-$1.2M for 15-35 years. Current offers would likely be less due to current interest rates, etc. T-Mobile has sent notice to the Town that the current Sprint Lease will end September 2024 and will not renew. Commissioners agree likely not interested in selling leases- have Finance Chair Pat Bowell review lease info. Speak to tower consultant Hugh Odem as well regarding new

Verizon tower planned in area- will affect town leases?

o Lacrosse informed construction of overflow parking area on Thompson Ave. to begin week of November 21.

OLD BUSINESS ITEMS

INFRASTRUCTURE

l. I & I project(noupdates) 2.

New Water Tower & Infrastructure Project Bid docs submitted to USDA by Rauch to meet deadline of November 4. Documents sent deemed incorrect by USDA. Rauch needs to re-submit revised docs to USDA- working on now. project needs to be bid/awarded by deadline of February 1,2023.

3.

Wall St. water tower maintenance (no updates) 4.

Otd Wharf Lane -Stormwater Currently verifring with Finance Committee if HUR funds can be used to fund project.

Commissioner Willis voiced concern with necessity of project in current form- can be simplified?

Is issue trying to correct caused by Town or private property owners? Would like to view areas in question and discuss further before making any decisions on project.

5.

Wall St. water line replacement Ms. Ryan drafted RFP for project- sent to Rauch to review for accuracy.

MARINE PROJECTS

1.

Boat ramp improvements Drawing specs provided by Matt Reno for estimated cost of pier at boat ramp sent to Big Island Ventures- estimate cost around $45,000 for 40'long x 3'wide pier. Previous estimate riceived around $50,000. Commissioners agree cost is too high- not interested in project at this time. Lane Cole will contact another builder for another estimate.

2.

Town Dock projects Options for finger piers submitted by Rauch- Include changing finger pier decking orientation to transverse boards? Removing or eliminating taper of piers? Add overhang to increase width of piers? Changes would make piers more stable and would not change cost of project as material cost decreases would offset increased labor cost. Commissioners agree to change to transverse decking with overhang and no taper. Rauch will be notified of approved changes.

3.

Federal Channel dredging (no updates)

POLICY

l.

Water/Sewer Connections Code - proposed clarifications & revisions (no updates)

2. Breezeline (Atlantic Broadband) renewaUOptions

New proposed agreement sent to Finance Committee for review. Current agreement expires in Oct-Nov 2023. Commissioners agree to have language present in new agreement that allows a second provider to compete in Town.

3.

Codify ordinances adopted since last update Ms. Ryan working on. Will send out final version for review to Town Office.

4. ORDINANCE NO.

22-06 AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO

AMEND ARTICLE IV, PART III OF TI{E QUEENSTOWN ZONING ORDINANCE TITLED,

..CRITICAL

AREA OVERLAY DISTRICT'' TO COMPLY WITH AMENDMENTS TO TTIE

NATURAL RESOURCES ARTICLE (Introduced 9/13/22 -waitingfor CriticalArea Review) Ms. Ryan stated CAC sent amendments- amendments added and sent back to CAC for review.

Expects to have approval from CAC by next meeting.

DEVELOPMENT PROJECTS

1. Wheatland's Project

Town Manager Amy Moore received water/sewer line plans from Outlet Center contact. Outlets are receptive to idea of Town assuming ownership of some private lines at Outlets. Ms. Ryan contacted Rauch and Waterman to inform of plans received and schedule a call to discuss with Outlets details on particular lines needed, where connections will be, possible areas of construction to plan for, etc.

OTHER

1. Speeding on Main St

Comm. Callahan stated he has received complaints regarding speeding on Main St. Has gotten more frequent lately. Suggests contacting Sheriff s Dept. to request more presence in Town. Issue tickets for any speeding violations. Possibly set up at different areas in Town.

NEW BUSINESS (no updates) ATTORNEY UPDATES (no updates) PUBLIC COMMENT (no comments) There being no further business, VOTE:2ave-0nqv.