Town Commissioners Minutes — 2022-10-26

QUEENSTOWI\ COMMISSIONERS

October 26,2022 PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan, Town Engineer Bob Rauch

PUBLIC HEARING CALLED TO ORDER AT 6:00 PM

Pres. Hardee opened the public hearing with an announcement that Proposed Ord.22-07 had been renumbered to 22-08 due to a number assignment error. No other changes were made to the text ofthe proposed ordinance.

ORDTNANCE NO. 22-08 - AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO

AMEND ARTICLE II SECTION 8 OF THE QUEENSTOWN ZONING ORDINANCE TO

PERMIT CERTAIN HOME OCCUPATIONS

PUBLIC HEARING COMMENTS

o Oliver Bennan - 107 Old Wharf La. Mr. Bennan spoke in support of ordinance. Wishes to establish a small home-based barber studio business. Passage of ordinance would allow business request to be considered by Board of Appeals.

o Anne Van Benschoten - Owner 107 Old Wharf La. Ms. Van Benschoten spoke in support of ordinance. Believes small businesses good for/improves town. Provides services needed.

Following public comment, meeting at 6:05pm. Willis second. VOTE: 3 atte - 0 nay.

REGULAR MEETING CALLED TO ORDER AT 6:05 PM

PUBLIC WORIG

o Drainage concerns were raised at last meeting- area near 228 Olde Point Lane. Ms.

Moore/Comm. Callahan visited area to observe issue. Have idea for how to address- install new concrete drain box. Commissioners agree to have issues addressed as described.

o Steve Roberson Plumbing recently used town truck during water line repairs. Have suggested alterations to tailgate as currently very heavy/cumbersome to use. Propose to convert into 2- door side swing gate. Can do work. Commissioners would like to see details of what is proposed/have estimate of cost provided. Truck may need overhaul work in future as well.

o Parkson quote for new screen at WWTP approved at last meeting was for lmm size- will need to be 2mm instead as specs by Microdyne require. Change raises the cost of quoted price by $212. Part has been ordered- Susquehanna to install.

PLANNING COMMISSION

o Commercial/overside parking recommendations to Commissioners- concern with requirement regarding sidewalk blocking- how would affect Steamboat Village parking? Parking restriction for Melvin Ave.- Change current restriction? Commissioners agree to leave as stated in Code for now as no major issues. May address changes in future if need arises.

o Webinar on Trail Foundations tomorrow.

o Planned joint meeting with Commissioners/Planning Commission/Town Engineer to discuss updated water/sewer capacity data. Scheduled for November 2 at 5:30pm.

FINANCE

. Yearly audit has been completed and filed. Also veriffing if HUR funds can be used on Old Wharf Lane drainage project.

HARBORMASTER/CODE ENFORCEMENT

o Letters sent for untagged vehicle violations/grass violations- will follow up. Town cut grass at 231 Steamboat due to continued violation- will bill property owner.

o Boat docked at 2"d Ave. dock over hours. Contacted owner- removed. Several boats granted permission to dock for several hours during October.

ACTIVITIES COMMITTEE

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Still working on finding a band for Tree Lighting/Festival of Lights Event. Working on a flyer for newsletter. Working on prizes for lights contest- Suggests gift cards of $200 for Friel's, $100 for East Ridge Gardens, $50 for Queenstown Pizzeria. Commissioners ok with amounts.

Committee can make final decisions on businesses. Working on organizing QVFD Cookie walk to be coordinated with event. Looking at date of December 9. Working on voting methods, firetruck tour of lights, etc.

TOWN CLERK

o Treasurers/Finance Report Current Funds: GEN - $326,711.50 lW-S - 76,784.54 / ARPA - $685,375.79 o Minutes .

September 28,2022 (Regular meeting) .

September 28,2022 (Closed session) .

October 1I,2022 (Regular meeting) o Correspondence/Requests/Info - Sent and Received Request from American Legion for donation to Wreaths Across America effort to place wreaths on gravesites of veterans at Eastern Shore Veterans Cemetery. Town has donated $1,000 in past years.

Callahan second. VOTE: 3 alte - 0 na]).

TOWN MANAGER UPDATES

o Proposal from Bayside Fire Protection - Resolve fire protection deficiencies identified at Town Office during recent inspection. Cost of $3,285.00. Callahan motion to accept proposal qf $3.285.00. Hardee second. VOTE: 3 qve - 0 na:r.

o Recent annual Town yard sale held- Donation after expenses to QVFD was $175.31. Total donations to QVFD from yard sale since 2006 is $2,860.14.

o Limited regular meeting schedule for November/December? After discussion, Commissioners agree to one meeting on November 16 at 6pm and one meeting on December 14 at 6pm.

o Town staff/associates Christmas party scheduled for December 15.

OLD BUSINESS

INFRASTRUCTURE

1.I&Iproject Bob Rauch- no significant fluctuations in I&I now. Will be preparing applications for State grant money for full redo of lines now with new fiscal cycle. Priority area of Old Wharf Lane project- plans completed/ready to go out to bid when/if Commissioners choose to proceed. Exploring use of ARPA or HUR funding for project as options.

2. New Water Tower & Infrastructure Proiect

Bob Rauch- Alterative options to proceed explored due to estimated cost increases of installing new tower as planned. Wheatlands developer currently looking to begin development of phase one of project with commercial lot. Determined town has sufficient capacity to provide water/sewer service to first phase with installation of 8 inch water line connection running under US 50 from Outlet Center lines and grinder pump/low pressure

sewer line running under US 50 connecting to existing sewer lines- work would be done/funded by developer. Would require Town assuming ownership of some private Outlets lines. Installation of new 75,000 water ground storage tank would provide sufficient storage supply for future phases of Wheatlands project if both current water towers remain in operation. Will recommend filing application to increase gtoundwater

appropriation permits on existing wells. Water pressure requirements can be met with current towers and planned water main upgrade projects. Possibility of new options costs staying within amounts originally planned with current approved USDA grant. Developer frurded installation of well at planned new tower site and associated supply lines could provide second water source to Wheatlands for future development phases. Will prepare

report with options/recommendations to Commissioners. Ms. Ryan stated need for getting a Public Works Agreement in place with Wheatlands for Phase One.

3. Wall St. water tower maintenance

Discussed above #2- exploring option to keep tower in service.

4. Old Wharf Lane -Stormwater

Designs completed. Estimated costs updated- Basic project $58,000 or upgraded project with beneficial stormwater components $73,000. Can bid out with both options if desired.

5. Wall St. water line replacement

Draft RFP sent to Rauch for review. Will develop map of project lines to put together bid documents for project.

MARINE PROJECTS

1. Boat ramp improvements

Pres. Hardee spoke with rep from Coreman Construction. Will have rough draft of cost estimate for possible pier at boat ramp area ready by end of week.

2. Town Dock projects (no updates)

3. Federal Channel dredging (no updates)

POLICY

1. Water/Sewer Connections Code - proposed clarifications & revisions (no updates)

2. Br eezeline (Atlantic B roadband) renewaUOptions

Commissioners agree to have Finance Committee begin looking at franchise agreement with Breezeline Recent meeting with Talkie reps suggests 2-3 years away from having infrastructure in place to service Town areas.

3. Codify ordinances adopted since last update

Zoning Chapter codification complete. Ms. Ryan stated Town Code codification almost complete. Should be ready by next meeting.

4. ORDTNANCE NO.

22-06 AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO

AMEND ARTICLE IV, PART III OF THE QUEENSTOWN ZONING ORDINANCE

TITLED, "CRITICAL AREA OVERLAY DISTRICT" TO COMPLY WITH

AMENDMENTS TO THE NATURAL RESOURCES ARTICLE (Introduced 9/13/22 - waitingfor Critical Area Review) (no updates) 5. ORDTNANCE NO.

22-08 AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO

AMEND ARTICLE II SECTION 8 OF THE QUEENSTOWN ZONING ORDINANCE

TO PERMIT CERTAIN HOME OCCUPATIONS (Eligiblefor adoption)

DEVELOPMENT PROJECTS

1. Wheatland's Project (no updates)

a. Impact study (completed - remove from old business)

OTHER

1. Speeding on Main St (no updates)

2. American Rescue Plan Act (completed- remove from old business)

NEW BUSINESS (nothing to report) ATTORNEY UPDATES (nothing to report)

PUBLIC COMMENT

o Lane Cole - Asked if a potential water main crossing US 50 for Wheatlands project would be at cost to the town or the developer. Commissioners stated cost would be developers responsibility. Stated after meeting with Rauch reps regarding Wheatlands options he agrees with opinions on water model, tank placement, line connections, etc. Also discussed manhole at Skipjack Cove/Jvlain Street- concern with flows in future Wheatlands development. Rauch

stated that will be looked at. Also discussed suspected leak at Outlet Center as high flows have been noticed. Public works employees currently investigating source. Need to remedy as any unnecessary water/sewage flows costly to town. Rauch stated will propose camera inspection of sewer and pressure testing of water at Outlet Center as part of proposal of Town assuming ownership of any Outlet lines.

There being no further business, Willis motion to adjourn the meeting at 7:37pm. Callahan second. VOTE: 3 atte - 0 nott.

Horney