Town Commissioners Minutes — 2023-10-25

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWI\ COMMISSIONERS
October 25,2023
PRBSENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town
Manager Amy Moore, Town Attorney Lyndsey Ryan
PUBLIC HEARING CALLED TO ORDER AT 6:00 P.M.
Cogeco US (Delmar) LLC dlbla Breezeline - franchise proposal to be effective following the
expiration of the current franchise on November 25,2023 and terminating November 25,2033.
There were no public or written comments on the franchise agreement. Hardee motioned to
adjourn the public hearing. Callahan Second. VOTE: 3-Aye, }-Nq)
REGULAR MEETING CALLED TO ORDER AT 6:05 P.M.
GUESTS - None
PUBLIC WORKS
o Outlets water tower wash out scheduled for November I't. Greg Smith will begin to
drain the tower on Monday. The blocked hatch was cleared back in February 2023.
.
Massey-Ferguson tractor wheel in need of repair. The inner plate is cracked. Had the
same problem previously. Will need to be repaired, but Commissioners would like
estimated price first. Ms. Moore will contact Hoobers.
o
Removal of trees at Queenstown Village scheduled for Novemb er 2nd.
PLANNING COMMISSION - no update
SAFETY & SPEEDING TASK FORCE - no update
FINANCE COMMITTEE
o
Pat Bowell reviewed valued calculations of the cell tower leases that she prepared. She
compared the present value of the lease agreements with the future investment of funds
received if leases are sold. Based on the information provided, the Commissioners have
no interest in selling the existing lease agreements at this time.
CODE ENFORCBMENT/HARBORMASTER - no update
EVENTS COMMITTEE
o
Halloween parade Saturday, October 28th. Started working on tree lighting event.
TOWN CLERK
1. Treasurers/Finance Report
General Fund $533,677.08 / Water-Sewer Fund $35,490.18 IARPA Fund $642,001.57
Commissioners approved the Treasurer to move $300,000 into Certificates of Deposit.
2.
Minutes
Septemb er 27, 2023 (Regular Meeting)
Callahan motion to apnrove as written. Hardee second. VOTE: 3 ave - 0 nav.
October 10,2023 (Regular Meeting)
Callahan motion to apnrove as written. Hardee second. VOTE: 3-aJ)e, }-na]).
3.
Correspondence/Requests/Info - Sent and Received (no updates)

TOWN MANAGER UPDATES
l.
MDE has identified our water service line inventory project for funding in the amount
of $215,818 with aprincipal forgiveness loan. This project is to identifr all lead lines
in town that need to be replaced by October 2024, as required by MDE. Ms. Moore is
meeting with Jeannie Haddaway-Riccio at Rauch to discuss next steps.
2.
Ms. Moore previously applied for grant funding with DNR Community Parks and
Playground Program for three FY25 grants. DNR has requested clarification on two
of the requests. l) The playground surface was originally funded in 2010. They
consider the lifespan to be 20 years. Without funding the cost of the surfacing, would
the town want our application to be still considered for equipment only?
Commissioners were in agreement to have DNR consider our request for equipment
only. 2) DNR requested clarification of access to the proposed boardwalk for non-
residents. Ms. Moore will provide a detailed plan for access and parking and submit.
3. Di Quynn-Reno provided the office with a breakdown of the 2023 Community Yard
Sale proceeds: Total revenue w/space and off-site sale rentals and donations - $235;
less advertising of $64.95, with a total donation to the fire department of $170.05.
The Yard Sale has donated a total of $3,030.19 to the QVFD since 2006.
4.
Queenstown to host the November COG meeting on Wednesday, November 8th at
6:30 p.m.
5.
Typically, one meeting is held in November and December each year. November's
meeting was scheduled at a previous meeting for November 15th at 6:00 p.m.
Commissioners discussed and set the December meeting for Wednesduy, December
13th at 6:00 p.m.
6.
Commissioners scheduled the holiday party for Thursday, December l4th from 6-8
p.m. at The Taven at Queenstown Harbor Golf Links. Town staff will make the
arrangements.
OLD BUSINESS
INFRASTRUCTURB
L. I & I Project - no update
2. New Water Tower & Infrastructure Project
Town Attorney requested meeting with USDA to discuss what additional information
may be needed for the project. Ms. Ryan advised that a legal services agreement is
required by USDA for our project. She provided an agreement to the Commissioners
for signature. Hardee motioned to sign the agreement. second Callahan. Vote: 3-
a])e, 0-nav
3. Wall St. Water Line ReplacemenUPaving
Project is complete.
MARINE PROJECTS
1. Boat Ramp Improvements - no update
2.
Town Dock Projects
Plumbing work is complete and waiting on site and paving work to be completed.
3.
Federal Channel Dredging - no update
POLICY
l. Water/Sewer Connections Code - Proposed Clarifications & Revisions - no
update
2.
Road And Sidewalk Standards
Referred to Bob Rauch for review and suggested regulations.

3.
Franchise Agreements
a.
Breezeline (Atlantic Broadband) Renewal
Public hearing held earlier in the meeting. No public or written comments
received. Callahan motioned to anf"ove and accept the agreement, second
Willis. Vote: 3-qte, 0-nqt
DEVELOPMENT PROJECTS
L. Wheatland's Project - no update
NEW BUSINESS
o
President Hardee advised residents Jenny Walton and William Shepard have requested
the town purchase soccer nets for the Queenstown Community Park, as there has been an
increase in soccer play by both children and adults. Commissioners were in agreement to
purchase nets, and town staff will research and provide some prices for review and
approval at the next meeting. Matt Reno suggested the town contact QAC Parks and
Recreation, Steve Chandlee, to see what he would suggest and to also inquire if the
county has any used equipment that could be donated or purchased.
ATTORNEY UPDATES
o
Ms. Ryan advised that the Critical Area Commission has approved Ordinance 23-02 "AN
ORDINANCE OF THE TOWN OF QUEENSTOWN TO AMEND ARTICLE IV, PART
III OF THE QUEENSTOWN ZONING ORDINANCE TITLED, "CRITICAL AREA
OVERLAY DISTRICT'' TO COMPLY WITH AMENDMENTS TO THE NATURAL
RESOURCES ARTICLE. They have requested the town send a letter stating that the
'
Town of Queenstown is requesting that the proposed changes to the Critical Area
Program be reviewed as a progrirm refinement. Commissioners were in agreement that
Ms. Ryan send the letter.
PUBLIC COMMENT
o
Matt Reno
Mr. Reno was present to request the Commissioners consider amending Chapter 2,
"Firearms", of the Town Code to permit the discharge of a bow in town limits provided it
meets certain criteria. It is currently prohibited. Mr. Reno cited that permitting the use of
a bow under the conditions he is proposing would allow parents in town to target practice
with their children, as well as deter crop damage from wildlife that large properties are
experiencing. Mr. Reno provided a proposed text amendment for the Commissioners
consideration. The Commissioners will review for discussion at their November
meeting
There being no further business, Willis motioned to adjourn the meeting at 6:57 p.m. Callahan
second. VOTE: 3 aye - 0 nq).
Respectfully submitted,
Amy W.(floorb