Town Commissioners Minutes — 2022-09-28

QUEENSTOWN COMMISSIONERS

September 28r 2022 PRESENT: President Al Hardee, Commissioner Bryon Callahan, Commissioner Tom Willis, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 6:00 PM

GUESTS

.

BeclrY Booth & Samantha Biskach - Activities Committee - Fall activities proposed Discussed idea for a Halloween Parade for children and pets. Possible route of Town Office parking lot to Old Wharf Lane Park using Maryland Ave. Short route to gauge interest- possibly increase in coming years if so. Have activities/refreshments at park following parade. Estimate a budget of around $200. Plan for Oct. 29 l-3pm. Commissioners agree would be good event- will have Committee submit detailed

budget for event.

PUBLIC WORKS

o Thompson Ave "no parking" signage proposed locations determined. Lacrosse is ready to begin construction of the overflow parking area. Commissioners agree to install signage once parkittg *.u completed.

o Susquehanna report and pictures of recent membrane inspection- all looks well.

o Confined space equipment for plant- will be required during membrane inspections. Town purchase or should Susquehanna provide? Commissioners ask to confirm with Operator George Smith of any equipment needed and cost to meet OSHA requirements.

o Plant running well - all going well with employees other work.

o Electrical outlets at2ndAve dock not working- contacted R&D Electric to look into.

PLANNING COMMISSION

o (no updates)

FINANCE COMMITTEE

o Finance Chair Pat Bowell completing the HUR report for SHA. Current HUR frrnds allocated to Town 540,674. Discussed requirements for how HUR funds are spent- money allocated for current fiscal year o must be put in escrow account if not spent in current fiscal year- must be used for approved purposes.

Audit almost complete- Pat Bowell working on the Management Discussion & Analysis section for audit.

HARBORMASTER

o (no updates)

ACTIVITIES COMMITTEE

o (no updates)

TOWN CLERK

1.

Treasurers/Finance Report General Fund- $144,277.25 W/S Fund- $131,174.52 ARPA Fund- $685.273.51 2.

Minutes o August 24,2022 (Regular meeting) - qve - 0 nalt.

o September 13, 2022 (Regular meeting) - Willis motion to accept as written. Callahan second.

VOTE:3aye-0nav.

3.

Correspondence/Requests/Info - Sent and Received Update on comments regarding addition of a pier to boat ramp area. 7 residents to date have submitted comments requesting a pier.

TOwl\ MANAGER UPDATES o Resolution 22-102 - A RESOLUTION OF THE COMMISSIONERS OF QUEENSTOWN TO

AMEND THE TOWN OF QUEENSTOWN PERSONNEL MANUAL AND TO ADOPT AN

UPDATED PERSONNEL MANUAL

o QAC rep. Alan Quimby advised that Animal Control is looking to expand and contacted Dudley for additional land. Declined as stated in conceptual development stages. Town has not received anything related to Dudley property. Mr. Dudley has requested a meeting with Town Planner Peter Johnston next week to discuss potential development.

o if QVFD forest conservation credit for buffer planting- Tom Davis contacted Peter Johnston and asked Town will accept a fee in lieu of forest consenration plantings on a proposed QVFD site. Peter stated that to the extent the QVFD can get FC credit for buffer planting at the property lines, he thinks they should. The requirement is 0.38 acres or 16,552sq ft (15% of the site). Peter thinks they should plant onsite to the maximum extent practical of the QVFD's proposed site utilization plan and provide a

statement of justification for a fee in lieu for the balance or the entire requirement. He'd like to know Town's position to relay to Tom Davis. Commissioners will discuss and make determination at future meeting.

o Parking in prohibited places in Zoning Ordinance- Melvin, portion of Steamboat, and portion of Aker.

Not all streets marked to reflect Ordinance. Do we notiff residents affected and install signs? Came up due to truck parking on Melvin. Commissioners agree to address with individuals parking in areas for now- instruct to park safely. No signage to be installed at this time.

o T-Mobile antenna upgrade project on outlet tower is on hold indefinitely. Currently are working on running a new analysis of the mounts and tank to determine how they can reorient the equipment to resolve the issue of the equipment blocking the hatch.

o Ted Baker and MDE have tentatively scheduled an informational meeting at the Town Office on 10/27 followed by a public hearing on the proposed vertical expansion of the Baker rubble landfill.

OLD BUSINESS

INFRASTRUCTURE

1. I & I project (no uPdates)

2. New Water Tower & Infrastructure Project

Water Tower RFP has been advertised'

3. Wall St. water tower maintenance (no updates)

4, Old Wharf Lane -Stormwater plans have been redrawn to include work addressing drainage issues near Bowlingly. New updated cost for project approximately $45,000. Pat Bowell will confirm if HUR funds could be used for project.

5. Wall St. water line rePlacement

Scope of Project/rough map of project area ready for review. Commissioners agree to have bid docs prepared to get put out to bid to determine costs of project.

MARINE PROJECTS

1. Boat ramp improvements (no updates)

2. Town Dock Projects

Contract for construction sent for review today.

3. Federal Channel dredging (no updates)

POLICY

1. Water/Sewer Connections Code - proposed clarilications & revisions

Checking with Steve Roberson to determine where he is with the review.

2. Breezeline (Atlantic Broadband) renewaUOptions

Current franchise agreement expires ll/24/23. Talkie reps will be attending next Commissioners meeting to discuss their services.

3.

Codify ordinances adopted since last update Zoning ordinance amendments completed. Town Code amendments should be completed by next meeting.

4.

ORDINANCE NO. 22-06 - AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO AMEND

ARTICLE IV, PART III OF THE QUEENSTOWN ZONING ORDINANCE TITLED, "CzuTICAL

AREA OVERLAY DISTRICT'' TO COMPLY WITH AMENDMENTS TO THE NATURAL

RESOURCES ARTICLE (Introduced 9/13/22 - waitingfor Critical Area Review) Critical Area Commission currently reviewing ordinance.

DEVELOPMENT PROJECTS

1. Wheatland's Project (no updates)

OTHER

1.

Speeding on Main St (no updotes) 2.

American Rescue Plan Act (no updates)

NEW BUSINESS

O .

ORDINANCE NO.

22-07 AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO AMEND

ARTICLE II SECTION 8 OF THE QUEENSTOWN ZONING ORDINANCE TO PERMIT CERTAIN

HOME OCCUPATIONS (eligible for introduction)

2-07. Willis -0

A public hearing for the ordinance will be scheduled for 10126122.

ATTORNEY UPDATES

Ms. Ryan informed she will need a closed session to give legal advice.

PUBLIC COMMENT (none received) CLOSED SESSION (AuthorizedbySection3-305(b)oJtheGeneralProvisionsArticleoftheMarylandAnnotatedCode,androteduponinopensession) There being no further business, VOTE:3ave-0nav.

TOWJ\ OF OUEENSTOWII

CLOSED MEETING/EXECUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

-l:a\ r"t.' |f,8lgoas, Q rime:

(2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Arurotated, General Provisions Article, $ 3- 305(b) (2014) (l) discuss:

(D

the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (iD any other personnel matter that affects I or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial organtzation to locate, expand, or remain in the State;

(5) consider the investment of public f,rnds;

(6) consider the marketing of public securities;

Closed Session form Rev. l.l5 Page 1 o consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential

litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public

discussion would constitute a risk to the public or to the public security, including;

O the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualiffing

examination;

(12) conduct or discuss an investigative proceeding on actual or possible

criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed

requirement that prevents public discloswes about a particular proceeding or matter; or

(14) before a contract is awarded or bids are opened, discuss a matter directly

if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process'

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

(Natoe oTBoard, Agency, Commission, or Committee)

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

Closed Session form Rev. l.15 Page2 (5)

MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name For/Against -'1.. ar

(6) TIME CLOSED SESSION CONVENED:

-Tl5l

TIME CLOSED SESSION CONCLUDED:

PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. 1.15 Page 3 (8)

PLACE CLOSED OR EXECUTIVE SESSION HELD:

(9)

PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(IO)

SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

f$Y"q-

CERTIFICATE OF PRESIDING OX'FICER

I hereby certiff that I am the presiding offtcer of COWtMrSSrDne,a/S , public board, agency, commission, committee, or other public body of the l{ T ^ o wn of Vtarytand. I further certifu that by a majorityvote on tfie PR day of Queenstown, Ezo\. .lO3) , the aforesaid agency, board, committee, or commission voted to hold b closed meeting for the pu{poses, and to discuss the topics, set forth above, and that

no other topics were discussed, and that the foregoing is a true record of the closed Closed Session form Rev. 1.15 Page 4 meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown" and to append tlre same to the minutes of the next public meeting of the aforesaid Wilcy,board, committee, or commission.

nlan laoar Date Closed Session form Rev. 1.15 Page 5