Town Commissioners Minutes — 2022-08-09

Minutes August 9, 2022 · 4 page(s) in the original

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?[T f ;TdfJ "IONERS 4:00 p.m.

REGULAR MEETING CALLED TO ORDER AT 4:OO PM

GUESTS:

o George Frigon - Engineer RE: Wastewater plant Mr. Frigon was present to discuss a cost estimate to modiff processes at the Wastewater treatment plant involving membrane cleaning. Mr. Frigon highlighted issues with chlorine levels during cleanings, lack of venting process, and a need to automate some processes to make plant more efficient. Noted that some changes have already been made to improve operations/cleanings- costs not included in the estimate. Estimated cost to

address tasks requested by Microdyne as conditions to provide new membranes $6,454.00. Believes other tasks requested can be addressed via alternate methods- waiting on Microdyne review. Estimated cost to automate certain processes to increase efhciency/accuracy of plant $24,000.00. Commissioners would like to have written confirmation from Microdyne of all proposals/work approved by them. Ms. Ryan will

work on.

PUBLIC WORKS

o Received service proposal estimate from Havtech to replace HVAC VCMX boards at plant. Originally were to replace one faulty unit- found an additional unit was faulty duing work. As the existing unit model has been discontinued, stock to replace both units is not available, will need to upgrade system to new VCMX2 boards. Offering discounted proposal cost of $10,900 to do upgrades minus credit of $5,084 for previous

work done. Total cost after credit $5,816. Callahan motion to accept Havtech proposal at total cost of $5,816.I(illis second. VOTE: 3 aye - 0 nay.

o Received quote from Parkson of $31,645 to replace shaft, brushes, wear bar on compactor. All going bad- not cleaning screen properly. Cunently running 24/7 to prevent plugging up causing overflow. Parkson only parts supplier as they made the equipment. Labor portion of quote is $16,200- Operator Greg Smith looking into other options for labor to reduce cost. Doesn't appear to have ever had maintenance previouslycurrent issues result of normal wear-and-tear. Will add to maintenance schedule going

forward. Commissioners ask Ms. Moore to inquire if the parts cost/labor can be lowered any and if wananty offered if installed by third party. Hardee motion to order needed parts/labor. Il'illis second. VOTE: 3 aye - 0 nay.

o R&D Electric working on providing a power supply cord/pigtail connector for Town to keep for use with trailer for park concerts.

PLANNING COMMISSION

o Home Occupation Definition Amendment - Language proposed by Planning Commission to allow barbershop as Type II Home Occupation by Special Exception upon BOA reviews. Language can be drafted into ordinance form for public hearing if acceptable.

o Critical Area Amendment - Water Dependent Facility - The purpose of the waterdependent facility provisions are to speciff the criteria for review and approval of a variety of facilities or activities that require location at or near the shoreline or in the Buffer. Under these criteria local jurisdictions can permit such activities without a variance to disturb the Buffer. The updates to COMAR include drafting changes to the

definitions for community pier, port, and structures. In the Buffer regulations in COMAR' 27.01.09.

01-2 H,

the mitigation table was amended to remove temporary disturbance ratios and water-dependent facilities and activities was added as an activity and a corresponding ratio was added to the table. One regulation was modifred to add a new type of activity related to aquaculture and fisheries. As drafted, aquaculture and fishery activities that support water quality restoration in the Chesapeake Bay, Atlantic Bays or

their watersheds are also allowed under this regulation. We are required to incorporate all of these updates into our CA ordinance. Will draft into ordinance form and send to CA Commission for review and comment prior to holding public hearing.

o Planning approved the pull-in parking lot for Lacrosse - spaces were reduced from 13 to

9. Lacrosse will install a fence along back of property to diminish headlights flashing into

Melvin Ave properties. Need to look at no parking signage/designate areas on Thompson Ave. Also looked at issue of vehicles parking in driveways leaving the public sidewalk ways open- would be difficult due to placement of sidewalks. Commissioners agree to designate no parking area from corner to cul-de-sac on right side of Thompson Ave.

FINANCE COMMITTEE

o Committee to begin providing Commissioners with a quarterly financial update.

HARBORMASTER

o (No updates)

ACTIVITIES COMMITTEE

o Ms. Moore scheduling a meeting with members to discuss roles and ideas for committee.

President Hardee will attend as well.

TOWN CLERK

Treasurers/Finance Report o General- $225,308.90 Water/Sewer- $81,627.16 ARPA- S315,180.52 o Town has received 2nd ARPA payment of $342,633.92. Will result in ARPA total funds of $657.814.44 after transfer to ARPA account.

2. Minutes

July 27,2022 (Regular) .

July 27,2022 (Closed)

3. Correspondence/Requests/Info - Sent and Received

o Comments received from Matt Reno regarding concerns with new boat launch ramp.

Believes dock would remedy difficulties he has experienced launching boat.

TOWN MANAGER UPDATES

Sheriff conducted speed survey on Dudley Ave. for 3 days starting 7/6 using a covert speed detecting system. Survey showed average use of 59 vehicles per day. Only 3 vehicles over 25mph during survey Signage to be ordered to help deter truck traffic use.

Couple complaints of skunks in town- advised of town's policy to not interfere unless injured/rabid. Gave Wildlife Hotline number, who will give list of trappers if they want to pay to have them trapped and relocated.

Concert in Park August l3- Church will be there with refreshments this time.

OLD BUSINESS

INFRASTRUCTURE

1. I & I Project (No updates)

2. New Water Tower & Infrastructure Project

Bob Rauch spoke with Barry Waterman. Town will pursue groundwater appropriations permit. Already have application in at275K gpd. Speaking with MDE on what additional info is needed. They believe we can use the test data we already have but need to confirm. Rauch informed that we have a permit for 70K gpd in the Mattawan and 30K gpd in Aquia and can blend the allocation totals of 100,000 and draw from the one well (Mattawan). Informed Waterman we have adequate water for

him to start at about 10-l5K per day. He needs to run an analysis on a single connection off the Outlets line instead of doing a loop. If has the required flow, but not pressure, can look at system to pressurize on Waterman's property at his cost.

Rauch will conf,rrm that plans and bid package have been sent to USDA for review.

3. Wall St. Water Tower Maintenance Q'{o updates)

Old Wharf Lane -Stormwater (No updates)

5. Wall St. Water Line Replacement (No updates)

MARINE PROJECTS

Boat Ramp Improvements Have started file for any resident concerns/comments with new rnmp. If further complaints/comments received, will look into having drawings done for potential dock at ftrmp area to address concems.

Town Dock Projects Bid documents have been revised and notice sent to contractors and newspaper. Bids due by 8/26.

Federal Channel Dredging Received notice that our federal funding request for dredging the channel was not approved by the Senate Appropriations Commission for FY23 funding. Encouraged us to reapply for FY24. Have received approval for $100,000 grant for preliminary engineering thru DNR. Ms. Moore met with DNR and QAC Parks & Recreation reps.

Discussed using dredged material at southern shoreline of Eastern Neck Island as it is public property and more likely to get state financing for any shoreline stonework to be done. Army Corp of Engineers would be more behind spills going to Eastern Neck. Discussed reducing from 200 ft. wide to 100 ft. but if ACE ends up doing they will most likely dredge the full 200 ft. Second option is Queenstown Creek

properties, would be definite benefit but likely would need stone- DNR could potentially pay for some, but not much. Will work with DNR rep to put together an RFP for an engineer. If private property owner wants to help w/stone costs, this may be better option- would have to pay for most of stonework. Will plan to meet with property owner for preliminary discussion about the project.

POLICY

Review and Updates to Town Codes and Ordinances (2022) (No updates)

2. Water/Sewer Connections Code - Proposed Clarifications & Revisions

Still working on with Steve Roberson.

3. Breezeline (Atlantic Broadband) RenewaUOptions

Still waiting on Talkie Communications to discuss options with Town before beginning Breezeline talks.

Codify Ordinances Adopted Since Last Update Ms. Ryan still working on.

DEVELOPMENT PROJECTS

Wheathnd's Project (Discussed above)

OTIMR

1. Speeding on Main St p{o updates)

2. Americen Rcsaue Plen Act

(Discussed above)

3. Planting - Landlng Area

Group has some questions and ideas and will be meeting in the next few weeks to dlscuss and come up with ideas ard questions for town. They are thinking to do some planting in the fall. Pat Bowell available to help/provide guidance on appropriate plants if requested.