Town Commissioners Minutes — 2022-08-09

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

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4:00 p.m.
REGULAR MEETING CALLED TO ORDER AT 4:OO PM
GUESTS:
o
George Frigon - Engineer RE: Wastewater plant
Mr. Frigon was present to discuss a cost estimate to modiff processes at the Wastewater
treatment plant involving membrane cleaning. Mr. Frigon highlighted issues with
chlorine levels during cleanings, lack of venting process, and a need to automate some
processes to make plant more efficient. Noted that some changes have already been made
to improve operations/cleanings- costs not included in the estimate. Estimated cost to
address tasks requested by Microdyne as conditions to provide new membranes
$6,454.00. Believes other tasks requested can be addressed via alternate methods- waiting
on Microdyne review. Estimated cost to automate certain processes to increase
efhciency/accuracy of plant $24,000.00. Commissioners would like to have written
confirmation from Microdyne of all proposals/work approved by them. Ms. Ryan will
work on.
PUBLIC WORKS
o
Received service proposal estimate from Havtech to replace HVAC VCMX boards at
plant. Originally were to replace one faulty unit- found an additional unit was faulty
duing work. As the existing unit model has been discontinued, stock to replace both
units is not available, will need to upgrade system to new VCMX2 boards. Offering
discounted proposal cost of $10,900 to do upgrades minus credit of $5,084 for previous
work done. Total cost after credit $5,816. Callahan motion to accept Havtech proposal at
total cost of $5,816.I(illis second. VOTE: 3 aye - 0 nay.
o Received quote from Parkson of $31,645 to replace shaft, brushes, wear bar on
compactor. All going bad- not cleaning screen properly. Cunently running 24/7 to
prevent plugging up causing overflow. Parkson only parts supplier as they made the
equipment. Labor portion of quote is $16,200- Operator Greg Smith looking into other
options for labor to reduce cost. Doesn't appear to have ever had maintenance previously-
current issues result of normal wear-and-tear. Will add to maintenance schedule going
forward. Commissioners ask Ms. Moore to inquire if the parts cost/labor can be lowered
any and if wananty offered if installed by third party. Hardee motion to order needed
parts/labor. Il'illis second. VOTE: 3 aye - 0 nay.
o
R&D Electric working on providing a power supply cord/pigtail connector for Town to
keep for use with trailer for park concerts.
PLANNING COMMISSION
o
Home Occupation Definition Amendment - Language proposed by Planning Commission
to allow barbershop as Type II Home Occupation by Special Exception upon BOA
reviews. Language can be drafted into ordinance form for public hearing if acceptable.
o Critical Area Amendment - Water Dependent Facility - The purpose of the water-
dependent facility provisions are to speciff the criteria for review and approval of a
variety of facilities or activities that require location at or near the shoreline or in the
Buffer. Under these criteria local jurisdictions can permit such activities without a
variance to disturb the Buffer. The updates to COMAR include drafting changes to the

definitions for community pier, port, and structures. In the Buffer regulations in COMAR'
27.01.09.01-2 H, the mitigation table was amended to remove temporary disturbance
ratios and water-dependent facilities and activities was added as an activity and a
corresponding ratio was added to the table. One regulation was modifred to add a new
type of activity related to aquaculture and fisheries. As drafted, aquaculture and fishery
activities that support water quality restoration in the Chesapeake Bay, Atlantic Bays or
their watersheds are also allowed under this regulation. We are required to incorporate all
of these updates into our CA ordinance. Will draft into ordinance form and send to CA
Commission for review and comment prior to holding public hearing.
o
Planning approved the pull-in parking lot for Lacrosse - spaces were reduced from 13 to
9. Lacrosse will install a fence along back of property to diminish headlights flashing into
Melvin Ave properties. Need to look at no parking signage/designate areas on Thompson
Ave. Also looked at issue of vehicles parking in driveways leaving the public sidewalk
ways open- would be difficult due to placement of sidewalks. Commissioners agree to
designate no parking area from corner to cul-de-sac on right side of Thompson Ave.
FINANCE COMMITTEE
o
Committee to begin providing Commissioners with a quarterly financial update.
HARBORMASTER
o
(No updates)
ACTIVITIES COMMITTEE
o
Ms. Moore scheduling a meeting with members to discuss roles and ideas for committee.
President Hardee will attend as well.
TOWN CLERK
l.
Treasurers/Finance Report
o
General- $225,308.90 Water/Sewer- $81,627.16 ARPA- S315,180.52
o
Town has received 2nd ARPA payment of $342,633.92. Will result in ARPA total
funds of $657.814.44 after transfer to ARPA account.
2. Minutes
.
July 27,2022 (Regular)
.
July 27,2022 (Closed)
3. Correspondence/Requests/Info - Sent and Received
o
Comments received from Matt Reno regarding concerns with new boat launch ramp.
Believes dock would remedy difficulties he has experienced launching boat.
TOWN MANAGER UPDATES
Sheriff conducted speed survey on Dudley Ave. for 3 days starting 7/6 using a covert
speed detecting system. Survey showed average use of 59 vehicles per day. Only 3
vehicles over 25mph during survey Signage to be ordered to help deter truck traffic use.
Couple complaints of skunks in town- advised of town's policy to not interfere unless
injured/rabid. Gave Wildlife Hotline number, who will give list of trappers if they want to
pay to have them trapped and relocated.
Concert in Park August l3- Church will be there with refreshments this time.

OLD BUSINESS
INFRASTRUCTURE
1. I & I Project (No updates)
2. New Water Tower & Infrastructure Project
Bob Rauch spoke with Barry Waterman. Town will pursue groundwater
appropriations permit. Already have application in at275K gpd. Speaking with MDE
on what additional info is needed. They believe we can use the test data we already
have but need to confirm. Rauch informed that we have a permit for 70K gpd in the
Mattawan and 30K gpd in Aquia and can blend the allocation totals of 100,000 and
draw from the one well (Mattawan). Informed Waterman we have adequate water for
him to start at about 10-l5K per day. He needs to run an analysis on a single
connection off the Outlets line instead of doing a loop. If has the required flow, but
not pressure, can look at system to pressurize on Waterman's property at his cost.
Rauch will conf,rrm that plans and bid package have been sent to USDA for review.
3. Wall St. Water Tower Maintenance Q'{o updates)
4.
Old Wharf Lane -Stormwater (No updates)
5. Wall St. Water Line Replacement (No updates)
MARINE PROJECTS
1.
Boat Ramp Improvements
Have started file for any resident concerns/comments with new rnmp. If further
complaints/comments received, will look into having drawings done for potential
dock at ftrmp area to address concems.
2.
Town Dock Projects
Bid documents have been revised and notice sent to contractors and newspaper. Bids
due by 8/26.
3.
Federal Channel Dredging
Received notice that our federal funding request for dredging the channel was not
approved by the Senate Appropriations Commission for FY23 funding. Encouraged
us to reapply for FY24. Have received approval for $100,000 grant for preliminary
engineering thru DNR. Ms. Moore met with DNR and QAC Parks & Recreation reps.
Discussed using dredged material at southern shoreline of Eastern Neck Island as it is
public property and more likely to get state financing for any shoreline stonework to
be done. Army Corp of Engineers would be more behind spills going to Eastern
Neck. Discussed reducing from 200 ft. wide to 100 ft. but if ACE ends up doing they
will most likely dredge the full 200 ft. Second option is Queenstown Creek
properties, would be definite benefit but likely would need stone- DNR could
potentially pay for some, but not much. Will work with DNR rep to put together an
RFP for an engineer. If private property owner wants to help w/stone costs, this may
be better option- would have to pay for most of stonework. Will plan to meet with
property owner for preliminary discussion about the project.
POLICY
1.
Review and Updates to Town Codes and Ordinances (2022) (No updates)
2. Water/Sewer Connections Code - Proposed Clarifications & Revisions
Still working on with Steve Roberson.
3. Breezeline (Atlantic Broadband) RenewaUOptions
Still waiting on Talkie Communications to discuss options with Town before
beginning Breezeline talks.
4.
Codify Ordinances Adopted Since Last Update
Ms. Ryan still working on.

DEVELOPMENT PROJECTS
l.
Wheathnd's Project
(Discussed above)
OTIMR
1. Speeding on Main St p{o updates)
2. Americen Rcsaue Plen Act
(Discussed above)
3. Planting - Landlng Area
Group has some questions and ideas and will be meeting in the next few weeks to
dlscuss and come up with ideas ard questions for town. They are thinking to do some
planting in the fall. Pat Bowell available to help/provide guidance on appropriate
plants if requested.
NEW BUSINESS
(nothing to repor)
ATTORNEY T]PDATES
(nothing to report)
PI]BLIC COMMENT
(nothing to report)
There being no further business,
YOTE:3 r.ve-0nay.