Town Commissioners Minutes — 2023-08-08
Minutes August 8, 2023 · 3 page(s)
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The Town Commissioners held a special closed session for legal advice and a regular meeting on August 8, 2023. Items discussed included proposed wastewater plant repairs (replace corroded copper feed lines with stainless steel and verify line length and material costs) and bid documents for automating membrane-cleaning valves (commissioners asked staff to verify labor is included). The stormwater management pond at Queenstown Village was reported cleaned, and the Planning Commission approved a golf course master plan amendment for a multi-hole par‑3 course with habitat protections to be met before a zoning certificate is issued. SHA approved permitting for two speed-feedback signs and pavement markings on Main Street; commissioners approved buying three plastic benches (~$1,200 each) for the post office/town office area and asked SHA to research ROW at a bump‑out before any Town changes. Infrastructure updates: I&I project going out to bid, USDA items for the new water tower submitted, Wall Street water line replacement complete with milling/paving to be bid, boat ramp pier quotes requested (president estimated $12–15k), town dock plumbing to be redone, and federal channel dredging engineering begun with reapplication planned for FY25 and a DNR grant deadline noted. The Comcast franchise agreement was approved (Breezeline review pending), the Town will issue a letter to allow MDE review of Wheatlands’ pump station permit application only, staff continues recruitment for a public works position, and the meeting was adjourned at 5:13 PM.
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QUEENSTOWN COMMTSSTONERS SPECIAL MEETING/REGULAR MEETING August 8r 2023 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan SPECIAL MEETING CALLED TO ORDER AT 3:00PM Callahan motion to enter a closed session to obtain legal advice from the Town Attorney at 3:00pm. Willis second. VOTE: 3 ave - 0 nav. CLOSED SESSION The purpose of the closed session was to meet with the Town Attorney to obtain legal advice. IMiilis motion to adiourn the special meeting at 4:03pm Callahan second. VOTE: 3 qve - 0 nqv. REGULAR MEETING CALLED TO ORDER AT 4:O8PM GUESTS - (None) PUBLIC WORI(S . Quote from Steve Roberson of 54,228 to replace copper feeds going to drum screen at plant with stainless steel pipe. Current lines are conoded and can burst. Acidic environment causing ongoing issue with pinholes in copper lines. Commissioners wish to know length of line in question- approve contingent on amount of materials being reasonable to cost. Ms. Moore will veriff. r Bid docs ready for project automating valves for membrane cleaning at plant. Commissioners wish to veriff labor is included in cost estimate - bid out if so. Ms. Moore will veriff. . Stormwater management pond at Queenstown Village has been cleaned out and work is complete. PLANNING COMMISSION o Golf course asked for amendment to their previously approved overall master plan for development- amendment for a multi-hole par 3 course. PC found proposal is consistent with Critical Area program and approved amending the overall master plan. PC authorizedtown staff to issue Zoning Certificate when plans are finalized and all habitat protection requirements related to Heron Rookery are satisfied. SAFETY & SPEEDING TASK FORCE o SHA approved permit request for Town to install 2 speed feedback signs on Main Street and informed ped x-ing pavement wording will be installed on Main Street next week, also currently researching ROW info on town center parking areas and bump out and researching proposed crosswalk at Dudley/Jvlain. Proposed 4-way stop in Town center will need to be studied however funds to do so won't be available until Jan./Feb. 2024 ' Member Tereza Hagerstrom presented options and estimates for street furniture along town streets. Options of plastic or wood benches in several locations and options for renovation of bump out by Town Offrce. Commissioners agree to purchase 3 plastic benches for area of post office/town offtce for estimated costs of $1,200 per bench. Agree to allow SHA to research ROW of bump out area before agreeing to any changes made by the Town. FINANCE COMMITTEE (no updates) CODE ENF ORCEMENT/HARBORMASTER (no updates) EVENTS COMMITTEE ' Member Becky Booth stated last concert was poorly attended and asked if the cancelled June concert should be rescheduled at cost of approx. $700. Commissioners agree not to reschedule and stay with just the remaining August 12 concert which is Randall Butler Duo from 6-9pm. r Member Jen Hardee has informed that she has resigned from the committee. TOWN CLERK 1. Treasurers/Finance Report General Fund $286,869.27 lWater-Sewer Fund $119,696.38 / ARPA Fund $685,888.57 2. Minutes . July 26,2023 (Regular meeting) Minutes not ready for review - defer until next meeting. 3. Correspondence/Requests/Info - Sent and Received (no updates) TOWN MANAGER UPDATES . Reviewing final applications/resumes and scheduling interviews with applicants for the vacant public works position. o There will be no bulk collection on August 28 due to only public works employee's scheduled vacation during that week. . Community Parks & Playgrounds gant apps due 8123. Have submitted for boardwalk with no success. Will do so again. Will apply for all new playground equipment as well considering ongoing delays with currently planned repairs to playground equipment. OLD BUSINESS INFRASTRUCTURE 1. I&IProject Going out to bid- Commissioners need to decide how to handle construction management aspects ofproject. 2. New Water Tower & Infrastructure Project All requested information provided to USDA by Rauch- waiting on update from USDA. 3. Wall St.lVater Line Replacement Line replacement complete. Road should be resurfaced- not part of original scope. Lane Cole suggests road should be milled before paving and have Rauch look at to draft scope to ensure water runs as should. Funds can come from ARPA or capital surplus from budget. Commissioners agree to put out to bid for milling/paving. MARINE PROJECTS 1. Boat Ramp Improvements Pres. Hardee informed of a discussion he had with Rauch regarding the ramp pier estimated costs. After discussion he believes a pier can be constructed at a cost of around $12,000 - $15,000. Would like to get a quote from builder to consider if costs are around $12,000 - $15,000. Commissioners agree to get quote and review. 2. Town Dock Projects Paving work tentative for September. Plumbing work and signs related to boat use are permitted to be done under grant funding. DNR would like at least 2 prices for any plumbing work. Commissioners agree all plumbing needs to be redone at docks. 3. Federal Channel Dredging Engineering study began last week. Town did not receive federal funding for FY24 but will reapply for FY25. Will also apply for DNR Waterway Improvement Fund- deadline is 9/18. POLICY 1. Water/Sewer Connections Code - Proposed Clarilications & Revisions (no updates) 2. Road And Sidewalk Standards Currently under review by Ms. Moore/Ivls. Ryan 3. FranchiseAgreements Breezeline & Comcast provided with proposed agreements by Town. Both have responded with changes. Ms. Ryan still reviewing Breezeline response, have reviewed Comcast response- Comcast agreeable to most of Town proposed agreement. Town can approve Comcast agreement- Breezeline agreement would then be required to be similar to Comcast agreement. Willis motion to approve Comcast agreement. Callahan second. VOTE: 3 qve - 0 nqv. Ms. Ryan will present Breezeline agreement to Commissoners once reviewed to insure substantially similar to Comcast agreement. DEVELOPMENT PROJECTS 1. Wheatland's Project MDE construction permit request for pump station at Wheatlands not approved by Commissioners last meeting- To keep process moving, Wheatlands now requesting approval contingent on accompanying signed letter from Town stating approval is only for MDE review of permit application- not approval of any construction of pump station at this time. Ms. Ryan agreeable with request- Commissioners agreeable with request- will issue letter with approval. NEW BUSINESS (rcne) ATTORNEY IIPDATES (no updates) PIIBLIC COMMEIfT (tnne) There being no further business, Willis mation to 4iotnt the meetlng at 5:13pm. Callahan second. VOTE:3ave-0nqv.