Town Commissioners Minutes — 2023-07-26
Minutes July 26, 2023 · 3 page(s)
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These are the Queenstown Town Commissioners minutes for July 26, 2023. Present were President Al Hardee, Commissioners Tom Willis and Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, and Town Attorney Lyndsey Ryan. Public works updates included rip rap installed on one side of the R&D ditch (other side estimated at $2,500), a stormwater pond at Queenstown Village scheduled for work later in the week, and a resident request for tree trimming quotes for roots and dead branches. The Safety & Speeding Task Force presented bump-out renovation ideas and locations for street furniture and requested cost estimates; the town is applying for Speed Feedback Sign permits (permanent placement may take up to a year; temporary is faster). Events updates noted about 25 people attended the last park concert and a clothing swap event is being planned for August; playground work is expected to be completed by the end of August. Infrastructure items: Rauch is putting the I&I project out to bid and recommended a 60-day inspector at $600/day (Commissioners will discuss); the new water tower ER/PER is with USDA; Wall Street water line replacement is complete; marine projects include a pier estimate (~$30,000) the Commissioners think is high, town dock paving bids (R.L. Ewing $99,949.10 recommended), and a Bayland survey crew for federal channel dredging next week. Policy and development notes: Comcast requested to begin ROW work before a franchise agreement is approved but Commissioners want an agreement in place first; Breezeline will require a public hearing; the Planning Commission must begin updating zoning to address recreational cannabis (public comment urged the town consider potential tax revenue). Town clerk reported fund balances as listed in the minutes; the fireworks contract for the fair (9/8, rain date 9/9) was signed. The meeting adjourned at 7:22 PM by a 3-0 vote.
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QUEENSTOWI\ COMMISSIONERS
July 26,2023
PRESENT: President Al Hardeeo Commissioners Tom Willis & Bryon Callahano Town Manager Amy
Moore, Town clerk Aaron Horney, Town Attorney Lyndsey Ryan
REGULAR MEETING CALLED TO ORDER AT 6:00 PM
GUESTS - (none)
PUBLIC WORKS
o
Work completed at R&D ditch. Rip rap installed on side showing erosion. Cost to do other side
was $2,500 from Apex Contracting. Rick Davis is happy with work but will contact another
o contractor to get quote to complete and may consider offering to pay % of cost.
o Work at stormwater pond at Queenstown Village scheduled for end of week.
Jerry Young concerned with oak tree in Town ROW by his driveway and roots protruding into his
driveway. Also noted dead branches in many trees in ihe developmlnt. Will look into both issues
and get quotes for trimming.
PLAI\NING COMMISSION (no updates)
SAFETY & SPEEDING TASK FORCE
o
Member Teteza Hagerstrom presented ideas for renovation of bump-out area by town office and
locations for placement of street furniture. Commissioners will review. Request further
information on estimated costs of recommendations.
o
Town is applying for Speed Feedback Signs placement permits. Town would install. permission
for permanent placement takes up to ayear.Permission fo, temporary placement is faster process.
FINAIYCE COMMITTEE (no updates)
coDE ENFORCEMENT/HARBORMASTER
(no updates)
EVENTS COMMITTEE
o
Last concert at park saw roughty 25 people in attendance, of which half were family/friends of
o the perforrner. consider whenplanning future concerts.
o First concert which was cancelled could be re-scheduled for September/october if interest.
Idea for clothing swap event brought to events committee- Commissioners agree good idea. will
work with resident to coordinate event for August date.
TOWN CLERK
1.
TreasurerslFinanceReport
2. Funds: Generar $303,640 .55 /w-s $99,790.g5 / ARPA $6g5,ggg.57
Minutes
!": 21,2023 (Regular meeting)
{}ll t 1,2023 (Regular meeting)
o
July I l, 2023 (Closed meeting)
to
3. c o rres p o n d ence/Req u es ts/rn fo - sen t nE"eived
' Playground contractor stated work w " il o l a b e completed by end of August.
TOWI\ MANAGER UPDATES
' Public works job opening has been posted on Indeed and in the newspaper. Job open thru g/4.
o
County has been getting questions about the tree clearing on US 50 by Wheatlands. Informed
SHA has been clearing state owned land along 50 for future highway widening.
o
Signed/returned fireworks contract for fair- scheduled for 9/8 (rain date of 919).
OLD BUSINESS
INFRASTRUCTURE
1. I&IProject
Rauch putting project out to bid. Town needs to decide how much construction management
is wanted- suggests inspector needed for 60 days at $600 per day to be on hand when lines
are installed and connections made. Commissioners question the amount of time necessary-
will discuss with Rauch at future meeting.
2. New Water Tower & Infrastructure Proiect
Currently waiting for USDA to review the revised ER and PER.
3.
Wall St. Water Line RePlacement
New line installed and connections made to individual water meters. Still need to backfill
inside water tower property. Coming along nicely'
MARINE PROJECTS
1. Boat RamP ImProvements
Estimate and scope of work for pier provided by Rauch- budget of $30,000 estimated.
Commissioners believe cost is too high- clariff with Rauch.
2.
Town Dock Proiects
paving bids received.2 bidders- R.L. Ewine @ $99,949.10 & Pavemaster @ $t01,008..00'
Rauch reviewed and recommends Ewing. Approx. $130,000 left of grant money for project'
3. Federal Channel Dredging
Bayland planning to send out survey crew with next week.
POLICY
1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)
2. Road and Sidewalk Standards
Ms. Moore/Ivls. Ryan to work on. Commissioners wish to incorporate dimensions of
village streets into any new standards. will investigate wheatland current
eueenstown
designs as well.
3.
FranchiseAgreements
Both franchise agreements have been revised based on review by Finance chair Pat Bowell,
Ms. Moore and Ms. Ryan. Comcast requesting approval to begin construction on their system
in Town Row prior to approval of franchise ugrr.*tnt as they wish to begin ASAPT Would
be responsible ibr obtaining all permits/approials prior to start of any activity in Row and
for restoring all disturbed i.u, ut ttt.ir .*irnr". C-ommissioners agree they want to- have an
agreement in place prior io uny work beginning. Will send agreement to them for review'
DEVELOPMENT PROJECTS
1. Wheatland's Project
Draft development agreement submitted to Ms. Ryan- will send to Commissioners for their
review.
NEW BUSINESS
o pres. Hardee stated a need for a clause preventing hiring of rown employees to be added to plant
operationscontract.Ms.Ryanwillworkonadraft.
o D v o s n is . c p c u a o s y s s i t e n d t g o i f d o i e n r a s t s t e a m t l o l- p c o N o r e n a s e ry i d d e s f e r o r f r v o ic a r e f p u f a t o u v r r i e e li : a o c S n h h a o c t o u n l p d c a e r r r o k t w f a o n n r d i T n e o s v _ t e a w n l n l t t p e s e v t e r u m n t. t a a s? le R ] S { & e h D o le u c w ld t o r i u r c o l d s w e w r n v o ic r in k e q w a u t i i t r t h e h e r a o p b w a o r u n k t
property next to park? would owner consider selling to Town? could be used to increase parking
for Town events.
ATTORNEY T]PDATES
o Breezeline franchise agreement will need to have a public hearing scheduled- comcast agreement
will not.
.
Planning Commission will need to begin prooess of updating of zoning ordinance to address
re@nt legalization of recreational cannabis- which zones would allow related sales/businesses,
etc.
PI]BLIC CO}INilENT
o
Lene Cole, - Toum should consider potential tax revenues to town during any discussions of
recreational cannabis businesses and zoning
There being no further business, Willis motion to 4jotnt tlw meeti,ng.at 7:22pm Callahm second.
VOTE: 3 qve-0nqv.