Town Commissioners Minutes — 2024-07-24

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
July 24,2024
PRESENT: Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk
Aaron Horney, Town Attorneys Lyndsey Ryan & Carly Landolfi
REGULAR MEETING CALLED TO ORDER AT 6:OOPM
PUBLIC WORKS
o
Talkie schedule for estimated completion is 3-4 weeks. Working with Video Pipe to schedule
inspections.
o
Invoices submitted to Comcast- are discussing with their sub-contractor. Comcast looked at three
suspected break areas- did not find breaks but found cracked cleanout pipe at one location. Town
will follow up on each location and discuss findings with Comcast.
o
3-yr. contract for Aerzen (main) blowers at plant has expired. Last preventative maintenance was
December 2022. Quote received for new 3-yr. contract- $13,500. Also quoted advanced exchange
option of $43,900 which includes 3-yr.contract. Would allow for temporary blower to be
installed when our blower needs repair/replacement. WWTP operators think is a good option as
blowers are most important equipment at the plant. Commissioners will make decision upon Pres.
Hardee's return.
o
Maryland Ave/Bowlingly drainage issue determined by Rauch to be Town problem. Can prepare
grading plan quickly to improve drainage. Work would include gradinglreplacement of drainage
structures. Can provide plans to local contractors and get bids. Need to determine if culvert pipe
at Bowlingly's second driveway is large enough to handle the flow.
o
Town hover mower purchased in 2017 for $819. Is never used now- former employee Chris Ritch
asking if Town willing to sell to him. Commissioners agree willing to sell for $600. Will inform
Mr. Ritch of offer.
.
Stormwater management pond/ditch cleaned by Apex Contracting again this year- done
yesterday. Quote was $1,600 vs. Martin's quote of $6,500.
o
Pilkerton drainage issue- Martin quote to repair $7,800. Apex quote $5,500. Lane Cole believes
these two are better suited to do work than regular concrete contractors. Go with one of these or
check other contractors first? Callahan motion to accept Apex quote of $5.500. Willis second.
VOTE:2 alte-0nql
PLAI\NING COMMISSION
o
Dudley property- County zoning hasn't been in ef;lect since 8/22/23. Stated at that time the Town
zoning should be suburban residential but was never finalized. Have received inquires about the
property but can't provide info as they don't know what zoning the property is. Would like to
finalize the maffer and update so the lands no longer hold County zoning. Town Planner Peter
Johnston recommends be zoned R-l or create new agricultural zone. Ms. Ryan states condition of
original annexation of property Dudley was to apply for PN zoning designation. Suggests Town
designate zoning as Town Countryside with notation indicating it will be PN when requirements
are met. Planning would need to make formal recommendation and Commissioners would need
to hold public hearing and amend zoning map and possibly text. Commissioners agree Ms. Ryan
should discuss with Dudley to determine appropriate zoningand send to Planning Commission.
SAFETY & SPEEDING TASK FORCE
.
Tereza Hagerstrom informed Virginia has a new law allowing towns to set speed limits on state
highways that run through commerciaUresidential areas in town. Maybe something to bring up in
COG/IVIML events to see if interest in similar law in Marvland.
FINA|ICE COMMITTEE (no updates)
CODE ENFORCEMENT/HARBORMASTER (no updates)
EVENTS COMMITTEE
.
Concert in park held July 20. Randall Butler performed. Roughly 45 people attended. Next
concert by Sidetracked scheduled for August 17.
TOWN CLERK
1.
Treasurers/Finance Report
o
General Fund- $10,634.32 Water-Sewer Fund- $2,732.46 ARPA Fund- $642,595.97.
County tax set-off funds expected to be added to General & WS Funds shortly.

2.
Minutes
o
July 0,2024 (Regular meeting)
1
Willis motion to approve minutes as written. Callahan second. VOTE: 2 qve - 0 nay.
3.
Correspondence/Requests/Info - Sent and Received (no updates)
TOWN MANAGER UPDATES
o
Spoke with contract purchaser of 6915 Main property regarding Town interest in back portion of
property. He is willing to discuss- will schedule meeting.
o Conducted employee evaluations. Need to schedule Town Manager evaluation with
Commissioners.
o
JC Warner replaced alc unit in Town Office second floor today.
OLD BUSINESS
INFRASTRUCTURE
l. I & I Project (no updates)
2. New Water Tower & Infrastructure Project (no updates)
3.
Membrane Clean - Valve Automation
Currently on hold.
4.
Lead Service Line Inventory Project
Subcontractor back out on Rauch- working to identifr new subcontractor. No interest so far
from 6 firms spoken to. Will continue outreach but may need to request a waiver given the
short timeframe we have to get project completed.
5.
Parking on Second Avenue @ Steamboat Ave.
Issue with vehicles blocking travel lanes over the weekend. Concerns raised previously in
May regarding parking in area as makes difficult for school bus to get through area. Consider
if
signing as no parking? Commissioners agree to send letters to nearby residences first to see
helps.
MARINE PROJECTS
l.
Federal Channel Dredging
DNR has amended Town grant to fully fund second phase of engineering for permitting and
design services.
POLICY
l. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)
2.
Road and Sidewalk Standards (no updates)
3.
Personnel Manual Amendment - Performance Evaluations
Completed as stated above- remove from agenda.
DEVELOPMENT PROJECTS
1.
Wheatland's Project
a. DRRA & PWA
_
ORDINAI\ICE NO. 24.0I AN ORDINANCE OF TTIE COMMISSIONERS OF
QUEENSTOWN APPROVING AND ADOPTING A DEVELOPMENT RIGHTS AND
RESPONSIBILITIES AGREEMENT BY AND BETWEEN THE TOWN
COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY LIMITED
PARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN CODE. (Update
complete - ready for adoption)
Ms. Moore informed that absent Pres. Hardee stated he is in support of the ordinance.
NEW BUSINE
o
Comm. Willis informed he spoke with Delmarva power regarding investigating ways to lower the
Town's electric costs. Recommended purchasing energy efficient products, etc. Otherwise not
many avenues to pursue as Town already implements most recommended solutions available.
ATTORNEY UPDATES (no updates)
PUBLIC COMMENT
o
Ba.ry, Waterman
Asked if water improvement project has been put out to bid yet. Was informed Town has applied
for additional funding but are waiting on USDA response to proceed.
o
Lane Cole
Has the town received insurance money for stolen speed signs? Was informed a claim was put in
with town's insurance company- waiting to hear back. Also doesn't think they should be replaced

as he didn't see a noticeable difference in speeding after their installation. Also askd town to
consider putting in a P.A. system in the meeting room to help audience hear during meetings.
There being no further business, Ca$alre, nation to djorr-n tlre meeling at 6:52pm Willis second
YOTE:2 a.ve-0nqv.
Respectfully submitted,
Horney