Town Commissioners Minutes — 2024-07-10

AUEENSTOW\ COMMISSIONERS

July 10,2024 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Attorney Lyndsey Ryan, Town Clerk Aaron Horney

REGULAR MEETING CALLED TO ORDER AT 4:OO PM

PUBLIC WORKS

o Smoke test report presented to Commissioners- majority of smoke observed from broken clean-out caps, with a few instances observed suggesting broken sewer laterals, some in areas of recent Comcast structure installations. Clean-outs and laterals should be repaired as soon as possible to prevent related infiltration into the sewer system. Town will work on contacting affected property owners and Comcast to discuss findings. Lane Cole also stated some manholes missing bowls- should be installed

to prevent further infiltration as well.

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Estimates received for sidewalk repair at 100 Wick Ct related to sewer lateral damage from Comcast structure installation work. Range from $1,250 to $3,150. Commissioners agree to inform Comcastgive them opportunity to repair quickly, otherwise Town will have repairs done and bill Comcast.

Commissioners in favor of low bid of $1,250 from Al's Concrete & Maintenance but will make formal decision after hearing from Comcast.

PLANNING COMMISSION

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No meeting held in July. Meetings to have new start time of 6pm going forward.

SAFETY & SPEEDING TASK FORCE (no updates) FINAI\CE COMMITTEE (no updates) CODE ENFORCEMENT/HARBORMASTER (no updatcs)

EVENTS COMMITTEE

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Summer Concert scheduled for July 20 6-fum at the Community Park.

TOWI\ CLERK

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Treasurers/FinanceReport .

General Fund $37,167.17 - W/S Fund $2,276.56 - ARPA Fund $642,595.97 2.

Minutes o June 12,2024 (Closed session) Willis motion to approve as written. Callahan second. VOTE: 3 aye - 0 nqy.

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June 12,2024 (Regular meeting) Callahan motion to approve as written. Willis second. VOTE: 3 alte - 0 nay.

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June 18,2024 (Closed session) l{illis motion to awrove as written. Callahan second. VOTE: 3 aye - 0 nay.

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June 18,2024 (Work Session) Callahan motion to approve as written. Willis second. VOTE: 3 aye - 0 nay.

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CorrespondencelRequests/Info - Sent and Received (no updates)

TOWN MANAGER UPDATES

o Proposal from R&D Electric for permanent electric service at park. Cost of $5,445. Commissioners agree to install temporary electric for two concerts currently scheduled and determine if participation/success of events shows permanent electric service is warranted.

o Estimate from JC Warner for new a/c unit for Town Office 2nd floor. $9,798. Current unit has reached end of life- needs replacement. Callahan motion to have work done by JC Warner-for 59.798. Hardee second. VOTE: 3 aye - 0 nay.

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Lacrosse Homes discussing purchase of property at 6915 Main Street and possible sub-division if permissible. Would include land swap with Town-owned property. Town Planner Peter Johnston states sub-division would depend on Commissioners willingness to swap land and enable rear lot frontage on a public street. If so, Lacrosse would present to Planning Commission for comment.

Buildability of proposed rear lot would depend on what is considered front yard of the lot.

Commissioners agree to approach current owner regarding willingness to sell to Town first before making a decision .

Received letter from owners of 303 Steamboat Ave. regarding grease issue at the property. Informed they have ensured their tenant understands the situation and it will not re-occur. Appreciate all Town does and are taking issue seriously.

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Annual Community Yard Sale will be on Saturday, September 14 from 9am - l2pm in parking lot next to Town Office.

OLD BUSINESS

INFRASTRUCTURE

l. I&Iproject Will make a decision on how to proceed following planned TVing of lines after Talkie infrastructure is installed.

2. New Water Tower & Infrastructure Project (no updates)

3.

Membrane Clean - Valve Automation Waiting to finish process piping mods for I't MBR train until after membrane inspection is performed due to concem of potential damage to membrane occurring. 2nd train almost ready for electrical power to test control panel logic but are missing adapter plates that were ordered.

Unable to find them as of yet. Cost to replace is $762. Commissioners ask that full search for missing parts be conducted at Plant- if not found order replacernents to complete work.

4.

Lead Service Line Inventory Project Project funding on hold pending Ms. Moore/I,Is. Ryan's findings on project related loan monies.

MARINE PROJECTS

1.

Federal Channel Dredging Updated estimate on permitting/engineering design services provided- $105,000. Combined with feasibility study cost of $34,500 exceeds grant total of $100,000. Informed by DNR representative grant should be able to be modified to accommodate new cost. Commissioners agree to proceed with project with new estimates.

POLICY

1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)

2. Road And Sidewalk Standards (no updates)

3. Personnel Manual Amendment - Performance Evaluations

RESOLUTION

24-100 A RESOLUTTON OF THE COMMISSIONERS OF QUEENSTOWN

TO AMEND THE TOWN OF QUEENSTOWN PERSONNEL MANUAL TO PROVIDE A

NEW SECTION X TITLED, PERFORMANCE EVALUATION, TO ESTABLISH AN

EMPLOYEE PERFORMANCE EVALUATION PROGRAM FOR ALL TOWN EMPLOYEES.

(ready for adoption) Willis motion to adopt Resolution 24-100. Callahan second. VOTE: 3 aye - 0 nay.

DEVELOPMENT PROJECTS

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Wheatland's Project a. DRM & PWA _

ORDINAI\CE NO. 24.0I AN ORDINANCE OF THE COMMISSIONERS OF

QUEENSTOWN APPROVING AND ADOPTING A DEVELOPMENT RIGHTS AND

RESPONSIBILITIES AGREEMENT BY AND BETWEEN THE TOWN

COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY LIMITED

pARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN CODE. (pending revisions) Revisions discussed include number of EDU's guaranteed to project and ability to use "trailer" lot for other uses determined by Commissioners after a period of l0 years following completion of full build-out of project. Commissioners ok with revisions. Ms. Ryan will work on revisions and present at next meeting.

NEW BUSINESS

o Discussion of repeat violations at Royal Farms for trash in premises- Legal recourse for repeat violations such ai bigger fines without need to send letters each time? Ms. Ryan informed each incident must be treated as separate violation if it is addressed and occuni again. Violator must be informed each incident. Town can fieat subsequent days of a given incident as recurring violation with fines per day until violation is resolved.

ATTORNEY IJPDATES (no uPdates) PUBLIC COMMENT (none) There being no further business, Callahan motion to adjourn the meeting at 5:22pm. Willis second.

VOTE:3 alte-0nalt.

Horney Town Clerk