Town Commissioners Minutes — 2024-07-10
Minutes July 10, 2024 · 2 page(s)
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These are the minutes of the Queenstown Town Commissioners regular meeting on July 10, 2024. A smoke test of the sewer system found mostly broken clean-out caps and some broken laterals (some near recent Comcast structure work); the Town will contact affected property owners and Comcast and is considering sidewalk repairs at 100 Wick Ct with repair estimates of $1,250–$3,150 (Commissioners favor the $1,250 low bid from Al's Concrete & Maintenance pending Comcast response). The Commissioners approved replacing the Town Office 2nd-floor A/C with JC Warner for $9,798, agreed to install temporary electric service for two upcoming concerts instead of paying $5,445 now for permanent park electric, and noted a summer concert on July 20 and a community yard sale on Sept 14. Infrastructure updates: I&I work will proceed after TVing lines, membrane automation is delayed by missing adapter plates (replacement cost $762 if not found), and federal channel dredging permitting/engineering now estimated at $105,000 plus a $34,500 feasibility study (exceeding the $100,000 grant but Commissioners agreed to proceed). The Commissioners adopted Resolution 24-100 to add a Performance Evaluation section to the personnel manual, discussed revisions to Ordinance No. 24.01 for the Wheatland's project (revisions to EDU guarantees and trailer-lot use; Town Attorney to prepare changes), and reviewed legal options for repeat trash violations at Royal Farms (each incident must be treated separately; fines per day may apply). The meeting was adjourned at 5:22 PM.
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AUEENSTOW\ COMMISSIONERS
July 10,2024
PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore,
Town Attorney Lyndsey Ryan, Town Clerk Aaron Horney
REGULAR MEETING CALLED TO ORDER AT 4:OO PM
PUBLIC WORKS
o
Smoke test report presented to Commissioners- majority of smoke observed from broken clean-out
caps, with a few instances observed suggesting broken sewer laterals, some in areas of recent Comcast
structure installations. Clean-outs and laterals should be repaired as soon as possible to prevent related
infiltration into the sewer system. Town will work on contacting affected property owners and
Comcast to discuss findings. Lane Cole also stated some manholes missing bowls- should be installed
to prevent further infiltration as well.
.
Estimates received for sidewalk repair at 100 Wick Ct related to sewer lateral damage from Comcast
structure installation work. Range from $1,250 to $3,150. Commissioners agree to inform Comcast-
give them opportunity to repair quickly, otherwise Town will have repairs done and bill Comcast.
Commissioners in favor of low bid of $1,250 from Al's Concrete & Maintenance but will make
formal decision after hearing from Comcast.
PLANNING COMMISSION
.
No meeting held in July. Meetings to have new start time of 6pm going forward.
SAFETY & SPEEDING TASK FORCE (no updates)
FINAI\CE COMMITTEE (no updates)
CODE ENFORCEMENT/HARBORMASTER (no updatcs)
EVENTS COMMITTEE
.
Summer Concert scheduled for July 20 6-fum at the Community Park.
TOWI\ CLERK
l.
Treasurers/FinanceReport
.
General Fund $37,167.17 - W/S Fund $2,276.56 - ARPA Fund $642,595.97
2.
Minutes
o
June 12,2024 (Closed session)
Willis motion to approve as written. Callahan second. VOTE: 3 aye - 0 nqy.
.
June 12,2024 (Regular meeting)
Callahan motion to approve as written. Willis second. VOTE: 3 alte - 0 nay.
.
June 18,2024 (Closed session)
l{illis motion to awrove as written. Callahan second. VOTE: 3 aye - 0 nay.
.
June 18,2024 (Work Session)
Callahan motion to approve as written. Willis second. VOTE: 3 aye - 0 nay.
3.
CorrespondencelRequests/Info - Sent and Received (no updates)
TOWN MANAGER UPDATES
o
Proposal from R&D Electric for permanent electric service at park. Cost of $5,445. Commissioners
agree to install temporary electric for two concerts currently scheduled and determine if
participation/success of events shows permanent electric service is warranted.
o
Estimate from JC Warner for new a/c unit for Town Office 2nd floor. $9,798. Current unit has reached
end of life- needs replacement. Callahan motion to have work done by JC Warner-for 59.798. Hardee
second. VOTE: 3 aye - 0 nay.
.
Lacrosse Homes discussing purchase of property at 6915 Main Street and possible sub-division if
permissible. Would include land swap with Town-owned property. Town Planner Peter Johnston
states sub-division would depend on Commissioners willingness to swap land and enable rear lot
frontage on a public street. If so, Lacrosse would present to Planning Commission for comment.
Buildability of proposed rear lot would depend on what is considered front yard of the lot.
Commissioners agree to approach current owner regarding willingness to sell to Town first before
making a decision
.
Received letter from owners of 303 Steamboat Ave. regarding grease issue at the property. Informed
they have ensured their tenant understands the situation and it will not re-occur. Appreciate all Town
does and are taking issue seriously.
.
Annual Community Yard Sale will be on Saturday, September 14 from 9am - l2pm in parking lot
next to Town Office.
OLD BUSINESS
INFRASTRUCTURE
l. I&Iproject
Will make a decision on how to proceed following planned TVing of lines after Talkie
infrastructure is installed.
2. New Water Tower & Infrastructure Project (no updates)
3.
Membrane Clean - Valve Automation
Waiting to finish process piping mods for I't MBR train until after membrane inspection is
performed due to concem of potential damage to membrane occurring. 2nd train almost ready for
electrical power to test control panel logic but are missing adapter plates that were ordered.
Unable to find them as of yet. Cost to replace is $762. Commissioners ask that full search for
missing parts be conducted at Plant- if not found order replacernents to complete work.
4.
Lead Service Line Inventory Project
Project funding on hold pending Ms. Moore/I,Is. Ryan's findings on project related loan monies.
MARINE PROJECTS
1.
Federal Channel Dredging
Updated estimate on permitting/engineering design services provided- $105,000. Combined with
feasibility study cost of $34,500 exceeds grant total of $100,000. Informed by DNR representative
grant should be able to be modified to accommodate new cost. Commissioners agree to proceed
with project with new estimates.
POLICY
1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)
2. Road And Sidewalk Standards (no updates)
3. Personnel Manual Amendment - Performance Evaluations
RESOLUTION 24-100 A RESOLUTTON OF THE COMMISSIONERS OF QUEENSTOWN
TO AMEND THE TOWN OF QUEENSTOWN PERSONNEL MANUAL TO PROVIDE A
NEW SECTION X TITLED, PERFORMANCE EVALUATION, TO ESTABLISH AN
EMPLOYEE PERFORMANCE EVALUATION PROGRAM FOR ALL TOWN EMPLOYEES.
(ready for adoption) Willis motion to adopt Resolution 24-100. Callahan second. VOTE: 3 aye - 0
nay.
DEVELOPMENT PROJECTS
l.
Wheatland's Project
a. DRM & PWA
_
ORDINAI\CE NO. 24.0I AN ORDINANCE OF THE COMMISSIONERS OF
QUEENSTOWN APPROVING AND ADOPTING A DEVELOPMENT RIGHTS AND
RESPONSIBILITIES AGREEMENT BY AND BETWEEN THE TOWN
COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY LIMITED
pARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN CODE. (pending
revisions) Revisions discussed include number of EDU's guaranteed to project and
ability to use "trailer" lot for other uses determined by Commissioners after a period of
l0 years following completion of full build-out of project. Commissioners ok with
revisions. Ms. Ryan will work on revisions and present at next meeting.
NEW BUSINESS
o Discussion of repeat violations at Royal Farms for trash in premises- Legal recourse for repeat
violations such ai bigger fines without need to send letters each time? Ms. Ryan informed each
incident must be treated as separate violation if it is addressed and occuni again. Violator must be
informed each incident. Town can fieat subsequent days of a given incident as recurring violation with
fines per day until violation is resolved.
ATTORNEY IJPDATES (no uPdates)
PUBLIC COMMENT (none)
There being no further business, Callahan motion to adjourn the meeting at 5:22pm. Willis second.
VOTE:3 alte-0nalt.
Horney
Town Clerk