Town Commissioners Minutes — 2023-06-06

QUEENSTOWN COMMISSIONERS

June 6,2023 PRBSENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 4:OOPM

GUESTS - (None)

PUBLIC WORKS

o Quotes for speed bumps presented- Robert & Son lowest at $2,100 for five 4in. by 13 ft.

bumps. Commissioners agree only 4 bumps needed. Callahan motion to accept quote oI $2,100from Robert & Son. Willis second. VOTE: 3 aye - 0 nay. Ms. Moore will inquire if price can be lowered due to only 4 bumps needed.

o Electric main service that feeds subpanel at town dock is shot. Need to repair before checking rest of electric service. Cost to repair $1,925. Commissioners ask to see if work can be added to grant work at docks before proceeding. Ms. Moore will look into.

o Town was looking into automating valves at plant for membrane cleaning process as part of membrane replacement plan. Quote received for actuators/stem extensions needed was $8,905.50 from Chemline Plastics, was the lowest of 3 quotes. Plant operator wants to order parts to have in hand for test fiuing to existing piping. Rauch will be bidding out other elements needed for automation in June. Willis motion to accept Chemline Plastics

quote of $8,905.50. Hardee second. VOTE: 3 aye - 0 nav.

o Still gathering quotes for ditch cleaning at R&D Electric and Queenstown Village stormwater pond.

o Comm. Willis and Lane Cole inspected a used bucket truck for sale. Believe may be good for Town to purchase. Looks to be in good condition. Seller wants $20,000. Other commissioners wish to view truck in person prior to making a decision to purchase. Will inform seller of town's interest.

PLANNING COMMISSION (no updates)

SAFETY & SPBEDING TASK FORCE

o SHA to apply upgraded markings on the 6 crosswalks in Town Center areathis week.

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QAC Sheriffs Office submitted patrol activity data for May 22,29 & 30.4 hours each day. Total of 5 citations and 3 warnings issued total over the 3 days.

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Task Force member Tereza Hagerstrom submitted recommendations for making the town more pedestrian friendly/safe including benches along sidewalks and at the park, marking of crosswalks, general beautification of town center areao etc.

o Discussion of recent issues at town docks at night- how to address? Will contact Sheriff s Office to patrol arca during active times. Possibly look into cameras for dock areas.

FINANCE COMMITTBE (no updates) coDE ENFORCEMENT/ITARBORMASTER (no updates)

EVENTS COMMITTEE

o Concert in Park scheduled for August 12 6-9pm- Randal Butler Duo to perform. Details to come for June/July concert dates/performers.

TOWN CLERI(

L.

Treasurers/Finance Report General Fund: $258,571.43 Water/Sewer Fund: 555,714.57 ARPA Fund: $685.773.96 2.

Minutes (no minutes ready for review) 3.

correspondence/Requests/Info - sent and Received (nothing to report) TOWN MANAGER UPDATES (no updates)

OLD BUSINESS ITEMS

INFRASTRUCTURE

1. I & I Project (no updates)

2. New Water Tower & Infrastructure Project

Amendments to Owner-Engineer Agreement - ready to approve contingent on USDA concurence and funding. Callahan motion to approve contingent on USDA concurrence andfunding. Hardee second. VOTE: 3 aye - 0 na]).

3. Wall St. Water Line Replacement

Work on project scheduled to begin within a week. Residents to be affected by work have been notified.

MARINE PROJECTS

1. Boat Ramp Improvements

Rauch currently working on floating dock plans.

2.

Town Dock Projects Paving bid docs completed- submitted to DNR for approval. Upon approval will begin advertising. Bids due 6129.

3.

Federal Channel Dredging 4 proposals received from engineering firms to study, analyze, ffid prepare concept drawings for material dredging/placement. DNR has reviewed and approves all firms' work. Low bidder is Bayland Consultants at $34,500. Hardee motion to accept Bayland Consultants bid qf $34,500. Willis second. VOTE: 3 aye - 0 nay.

POLICY

1.. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates) 2.

Road and Sidewalk Standards (no updates) 3.

FranchiseAgreements Ms. Moore, Finance Chair Pat Bowell and Ms. Ryan meeting with Comcast reps June 7 to discuss possible franchise agreement with them.

DEVELOPMENT PROJECTS

1. Wheatland's Project

Stilt waiting on draft DRRA back from Waterman. Will review once received.

OTHER

1. Speeding in Town

(discussed during Task Force discussion - will remove this item from future agendas)

NEW BUSINESS

t. ORDINANCE NO. 23-03 - AN ORDINANCE OF THE TOWN OF QUEENSTOWN

ADOPTING A GENERAL BUDGET FOR THE FISCAL YEAR BEGINNING JULY I,

2023 AND ENDING JUNE 30, 2024 AND ESTABLISHING A CONSTANT YIELD

TAX RATE OF $ .2312 PER $IOO OF ASSESSED REAL PROPERTY VALUE, A

TAX RATE OF $ .58 PER SIOO OF ALL ASSESSED COMMERCIAL OR BUSINESS

PERSONAL PROPERTY, AND A TAX RATE OF S2.OO PER $IOO OF ASSESSED

PUBLIC UTILITIES; AND ALSO ADOPTING AN ENTERPRISE BUDGET FOR

THE TOWN'S WATER AND SEWER OPERATIONS, WHICH INCLUDES AN

INCREASE TO MONTHLY WATER AND SEWER CONSUMPTION RATES BY

EIGHT PERCENT (8%). (eligible for introduction) Hardee motion to introduce Ordinance 23-03. Willis second. VOTE: 3 qve - 0 nay.

ATTORNEY UPDATES (no updates)

PUBLIC COMMENT

o Travis Palmer - Recent issues with going onto Charity from Main when vehicles coming other way on Charity- who has right of way? How to deal with situation- can signs be installed? Not clear on who has right of way as Charity is naffow- used to be a mirror at intersection for better view. Town will look into possibility of installing new mirror at intersection.

At this time, Hardee o leave and enter a closed 5:57 'sonnel issue ahan se - 0 nav.

CLOSED SESSION

@ahorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code, and voted upon in Open Session) The Commissioners entered into a closed session for the purpose of discussing personnel lssues.

Callahan to end to the re ins at 6:I W, secona. VOfn: S aye - There being no further business, Willis motion to end the regular meeting at 6:I7pm. Callahan second. VOTE: 3 alte - 0 nay.

Respectfully submitted,