Town Commissioners Minutes — 2025-05-20
Minutes May 20, 2025 · 1 page(s)
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These are minutes of a Queenstown Commissioners work session held May 20, 2425 to discuss additional funding options for the water tank and related infrastructure project. Staff reported the WWTP membranes are in poor condition, likely need replacement after only five years despite operators following manufacturer protocols, and the town is checking on a ten-year warranty; the wastewater operator expressed concern about adding more users. Town Attorney Lyndsey Ryan reported an estimated project cost increase of $1,908,642.81 due to rises in materials, labor, and soft costs; about 11 contractors attended a recent pre-bid meeting and bids are due June 13. Commissioners discussed three funding scenarios involving USDA funding, developer involvement, or the town proceeding with the developer covering the funding gap; staff showed calculations that removing water lines would reduce the gap by $234,600 leaving $1,674,042, which could be covered by waiving the first 124 wls allocation fees while the town would still collect fees for the remaining 143 EDUs totaling $1,930,500. Commissioners tentatively preferred option 3 but requested firm bid numbers before deciding and briefly discussed possibly increasing allocation fees; Ms. Ryan will inform the developer of the town’s tentative plan. The meeting was adjourned at 2:59 pm on a 3-0 vote (Callahan motion, Willis second).
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QUEENSTOWI\ COMMISSIONERS WORKSESSION May 20,2425 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Homey, Town Attorney Lyndsey Ryan WORK SESSION CALLED TO ORDER AT 2:00PM The Queenstown Commissioners held a work session to discuss additional funding options for the water tank and infrastructure project. Ms. Moore informed that the membranes at the WWTP were inspected/cleaned and are in poor condition and will need to be replaced. Manufacture acknowledges that all cleaning/operating protocols were followed by town's operators. Was supposed to last l0 years- only lasted 5. Town looking into if membranes were warrantied for l0 years. Operator George Smith expressed concerns about adding more users onto the system as it currently is. Ms. Ryan discussed the estimated cost increases for the project- estimated increase of $1,908,642.81. Increases due to significant rises in materials, labor, and soft costs such as engineering fees. Ms. Ryan stated that around I I contractors attended the pre-bid meeting held last week- the bids are due in by June I 3. Town could see real numbers on the costs at that time. Three scenarios discussed on how town could proceed with the increased costs: (1) Town build project and allow developer to step in (DRRA currently allows step in by July 2027- Town would need to find additional funding to cover the gap.Additional USDA funds would be loan only, would require new RD application, and would trigger BABA requirements. (2) Town would allow developer to build their own infrastructure- Could permit developer to install infrastrucfure benefiting the development and town would remove those components from the USDA project to reduce overall project cost. (3) Town does the work, if issue with USDA funding, developer becomes the bank for the difference- Developer could be private funder to cover the gap: subtracting water lines (required to reimburse per the DRRA) would be $234,600 with remaining funding gap of $1,674,042, which could be covered by waiving first 124 wls allocation fees. Town would still collect allocation fees for remaining 143 EDUs totaling $ 1,930,500. After discussion, Commissioners agree that option 3 seems to be the best option presented but would like to have hard numbers in from the bids prior to making a final decision. Brief discussion on possibility of increasing allocation fees to account for increased ds costs to town. Ms. Ryan will inform developer of town's tentative plan for going forward. There being no further business, Callahan motion to adjourn the meeting at 2:59pm. Willis second. VOTE:3 qve-0 nalt.