Town Commissioners Minutes — 2022-05-10

QUEENSTOWN COMMISSIONERS

May 10,2022 PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 3:30 PM

CLOSED SESSIONfIfihorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotqted Code, and voted upon in Open Session) Hardee motion to leave the reqular meeting to enter a closed session at 3:32 p.m. Willis second.

VOTE:3aye-0nav.

The purpose of the closed session was to discuss personnel issues.

Hardee motion to end the closed session and return to the reqular meeting at 4:36pm. Callahan second. VOTE: 3 aye - 0 nalt.

PUBLIC WORIG

o Courthouse Docent Frank Phillip requested that the "Civil War Trail" sign be removed from the courthouse property as there is no relationship between the two. Commissioners agree to remove the sign and place in a more appropriate location to be determined.

o Suez attempted to do a scheduled wash-out on the outlets water tower but was unable to access top hatch needed to inspect due to presence of cell equipment on the tower. Were able to do a partial visual inspection but will have to reschedule full inspection. Tower has to be drained for inspections. Ms. Moore will contact T-Mobile regarding relocating equipment on tower.

o Tower valves were discovered to be buried during preparations for tower inspections by Steve Roberson. Would like to raise valves for easier access in the future at cost of 8283.72. Hardee motion to have Roberson do valve work at stated cost. Callahan second.

VOTE:3 alte-0nov.

PLANNING

o Golf Course LDA boundary line revision - Planning has looked into and sent back to Commissioners. Ms. Ryan discussing with Critical Area Commission for guidance. Will then draft ordinance and send back to Planning to request Findings of Fact prior to any potential adoption.

.

Requested Planning to review Town's road standards. Town Planner Peter Johnston provided members with Denton's standards which were recently updated for guidance.

o DMS to have preliminary sub-division plans for Wheatland's submitted to Planning by mid-May for review at June meeting.

o Have decided not to work on branding for the Wall St. water tower at this time. Have requested that room be left for future branding if tower is repainted.

o Planning requested to be allowed input in the DRRA agreement process if permitted to discuss ideas on buffer arealpotential storage lot for Town.

o Researching options Town may have regarding vacant properties in town - methods to encourage property owners to improve/provide use. Adopt new development standards?

FINANCE COMMITTEE

o Ms. Moore and Mr. Horney currently working on the proposed FY2023 budgets. Will be meeting with Finance Chair Pat Bowell to discuss.

HARBORMASTER

o Matt Reno suggested holding a ribbon cutting ceremony for the recently upgraded Skipjack Cove boat ramp on May 20. Will schedule for 6:30pm.

TOWN CLERK

l.

Treasurers/Finance Report o General Fund $177,511.73 / Water-Sewer $175,033.80 / ARPA 5315,041.38 2.

Minutes o April4, 2022 (Special Meeting) Willis motion to accept as written. Hardee second. VOTE: 3 oye - 0 nav.

o April4, 2022 (Closed Session) Hardee motion to accept as written. ,Yillis second. VOTE: 3 aye - 0 nay.

o April12,2022 (Regular Meeting) Callahan motion to occept as written. Willis second. VOTE: 3 aye - 0 nav.

o April 25, 2022 (Emergency Meeting) Hardee motion to accept as written. Willis second. VOTE: 3 aye - 0 nay.

o April 25, 2022 (Closed Session) Hardee motion to acceot as written. Callahan second. VOTE: 3 aye - 0 nay.

o April27,2022 (Regular Meeting) Willis motion to acceot as written. Callqhan second. VOTE: 3 aye - 0 nay.

o April27 ,2022 (Closed Sessions) Willis motion to acceot as written. Callahan second. VOTE: 3 ave - 0 nay.

3. Correspondence/Requests/Info - Sent and Received

(nothing to report)

TOWN MANAGER UPDATES

o Lacrosse requesting a meeting to discuss Town's concerns with parking/shoulder areas on Thompson Ave. Will schedule meeting. Also, will be removing trees from the "Tot Lot" area on Thompson, looking into converting area into an overflow parking area.

Town Planner states it could be done if any plans meet 10% pollution reduction rule.

o Comegy Ave. open space area needing brush maintenance confirmed to be Town owned.

o Ms. Moorellr4s. Bowell met with reps from Amwins LGIT retiree supplemental insurance program for Town. Ms. Bowell recommends Town offer plan as an option to Town employee/volunteer retirees. Commissioners wish to have Ms. Ryan review program agreements and make a decision based on her review.

o Proposed Ordinances 22-0I,22-02,22-03,22-04 drafted. Ordinances would update the Town's various building codes to current 2021 standards. Callahan motion to introduce Ordinances 22-01, 22-02, 22-03, 22-04. Willis second. VOTE: 3 ave - 0 nay. Public hearings for the ordinances will be scheduled for June.

o Proposed Ordinance 22-05 drafted. Ordinance would update requirements for storage of certain boats on blocks on properties. Hardee motion to introduce Ordinance 22-05.

Callahan second. VOTE: 3 a))e - 0 na]). Public hearing for the ordinance will be scheduled for June.

OLD BUSINESS

.

INFRASTRUCTURE (no updates for Infrastructure)

1. I&Iproject

2. New Water Tower & Infrastructure Project

a.

Interim Financing b.

Bond Counsel 3.

Wall St. water tower maintenance 4.

Old Wharf Lane -Stormwater 5.

Wall St. water line replacement o

MARINE PROJECTS

l Boat Ramp Improvements Ramp work is completed. Pres. Hardee concemed with riprap placed at ramp.

Received complaints regarding possibility of riprap damaging boats during unloading from trailers. Believes installation of a small pier adjacent to the ramp would help solve the issues. Would like to look into costs now as permitting will likely take a year or more.

2.

Town Dock Projects Waiting on Rauch representative to get bids for project together.

3.

Federal Channel Dredging (no updates) o

POLICY

l.

Review and Updates to Town Codes and Ordinances (2022) (no updates) 2.

Water/Sewer Connections Code - proposed clarifications & revisions (no updates)

3. Breezeline (Atlantic Broadband) renewal/Options

(no updates)

4. Codi$ Ordinances Adopted Since last Update

Ms. Ryan currently working on codification.

5.

Update Building Codes Ordinances drafted - introduced earlier in meeting.

o DEVELOPMENT PROJECTS (no updatesfor Development Projects) 1.

Wheatland's Project a.

Impact study b.

DRRA

o OTHER (no updotesfor Other) 1.

Speeding on Main St 2.

American Rescue Plan Act

NEW BUSINESS

o Activities Meeting Members have been contacted by Ms. Moore. Members indicated evenings work best for them for any meeting schedules. Should determine schedule and guidelines for meetings/members prior to meeting with members to discuss. Commissioners would like members to develop ideas for events to be presented to Commission.

Pres. Hardee received a request from several residents to allow building of a flower garden in town. Pres. Hardee suggests allowing in area of landing area- would beautiff area. Residents are willing to donate plants for garden. Commissioners would like to determine exact area of garden. Ms. Moore will contact interested residents for a plan of what/where would like to have plantings.

Lonnie Anthony submitted ideas for how to address concerns with heavy trucks using Dudley Ave. Commissioners will review the ideas and determine if any signage or other changes are feasible.

ATTORNEY UPDATES

(no updates - will need to have closed session to discuss legal matters)

PUBLIC COMMENT

(none received) CLOSED SESSION (Authorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code, and voted upon in Open Session) Hardee motion to leave the resular meeting and enter a closed session at 5:47pm. Willis second.

VOTE:3atte-0nay.

The purpose of the closed session was to discuss details of Wheatland's DRRA overview.

Callahan motion to end the closed session and return to the reeular meeting at 7:02pm. Willis second. VOTE: 3 aye - 0 nay.

There being no further business, Callahan motion to end the regulor meetine at 7:02pm. Willis second. VOTE: 3 aye - 0 nay.

lv submitted.

TOWN OF OUEENSTOWN

CLOSED MEETING/DGCUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive frrnctions, quasi judicial functions, or chance encounters or social meetings.

(1)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

2, ,^r", 5 f ,o & rime: r2:,2 0, {-rl f (2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act Maryland Code Annotated, General Provisions Article, $ 3- 30s(b) (2014) (1) discuss:

(i) theappointrnent,employment,assignment,promotion,discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (iD any other personnel matter that affects I or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters directly related thereto;

(4) consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State;

(5) consider the investrnent of public funds;

(6) consider the marketing of public securities;

Closed Session form Rev. 1.15 Page I (7) consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and police services and staft and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualiffing

examination;

(12) conduct or discuss an investigative proceeding on actual orpossible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact ttre ability of the public body to participate in the competitive bidding or proposal process.

(3) T"O-WJN B;O,A;R;D,' A,G"ENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTTVE SESSIOIji fName of Board, Agency, Commission, or Committee)

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

l/\,}d^) Closed Session form Rev. 1.15 Page2 (5)

MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name Vote on Closure (cir ect vote) Against Against gainst For/Against For/Against

(6) TIME CLOSED SESSION CONVENED:

4:31 TIME CLOSED SESSION CONCLUDED: pr"

(7) PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. 1.15 Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION IIELD:

(e) OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

CERTIFICATE OF PRESIDING OFFICER

I hereby certify that I am the presiding officer of public board, agency, commission, committee, or other public bodv of the \ Town of ,DOwf\efnrslt,o wn, Maryland. I further certify that by a ma . j or , i L ty - v o--tLe- o ^ n -. rt-n'^ e I , D f\:f T n d )^ a - y . o^gf A,Ofi}Ute aforesaid ug"nry, board, committee, or commission voted to hotd "f6A -""t't"g for the purposes, and to discuss the topics, set forth above, and that

no other topics were discussed, and that the foregoing is a true record of the closed Closed Session form Rev. 1.15 Page 4 meeting described herein. The Clerk or Secretary is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.

Siguature Printed Name ?o-Anu*- Title Closed Session form Rev. 1.15 Page 5

TOWN OF OUEENSTOWN

CLOSED MEETING/EXECUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

- 1!0&

out",5Ao/eoAl rime: 5:q-7 (2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Ac! Maryland Code Annotated, General Provisions Article, $ 3- 305(b) (2014) (1) discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects 1 or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters directly related thereto;

(4) consider a mafier that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State;

(5) consider the investment of public funds;

(6) consider the marketing of public securities;

Closed Session form Rev. Ll5 Page I @ consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential

litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualifuing examination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or discloswe would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTTVE SESSION:

(Name of Board, Agency,

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

Closed Session form Rev. 1.15 Page2

(s) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name Vote on Closure (circle correct vote) DI bbnrlp" ' .zf\ ($h/Against firyr.n Cnrfnhro @egainst bnnj)r[iL @Against For/Against For/Against

5:W

(6) TIME CLOSED SESSION CONVENED:

TIME CLOSED SESSION CONCLUDED:

(7) PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. I .l 5 Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION HELD:

(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(10) SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION,IF ANY:

CERTIFICATE OF PRESIDING OFFICER

I hereby certifr that I am the presiding officer of public 6oard, agency, commission, committee, or other public body of thg Town of on,tt.

A,,aanornum Iv\rrqfqrnyrflaonnad. TI Gfurrrtfhhecrr ec.ecrrtfiiffvf tthhaatt hbvy aa mmaaijoorriitrvy vvoottee on the l100\hJ |r ddaaVy Ooff Qgeenstown, , the aforesaid agency, board, committee, or commission voted to fi"tdffitftA;"Jing for the purposes, and to discuss the topics, set forth above, and that ,ro oth}t topics were discussed, and that the foregoing is a true record of the closed Closed Session form Rev. 1 . 15

Page 4 meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.

s/tr /aoaz Date Closed Session form Rev. I . 15 Page 5