Town Commissioners Minutes — 2022-04-12

QUEENSTOWr\ C OMLrSSTONERS April 12,2022 PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 4:OO PM

PUBLIC WORIG

o New membranes being installed April 15-16. Possible issue with over pressurized pump at plant- will discuss with plant operator Greg Smith.

o Ms. Moore and Ms. Ryan met with Ovivo rep, Town consultant George Frigon and operator George Smith. Have not received formal report from Microdyn on membranes yet. Would like to have George Frigon meet with Commission to discuss his proposals on actions to take at the plant.

o 2 quotes for spare Arezen blower at plant: replace current w/ new @ $9,736.92, rebuild current @$4,116.64. Willis motion to accept quote to have blower rebuilt for $4,116.64.

Callahan second. VOTE: 3 aye - 0 nay.

o Diesel fuel tank at plant has water in it- likely due to broken sight glass on tank is broken.

Rausch Fuel Co. will be taking care of both issues. Rausch suggested containment device be placed around tank to contain any potential future spillage. Cost would be $1,140.

PLANNING

.

Approved and recommends Commissioners approve relocation of LDA boundary on Queenstown golf course property. Would result in no increase to LDA area.

o Granted preliminary site plan approval for planned office/storage bays on Kevin Dey property. Reduced parking requirement of 43 spaces to 23 spaces as low usage expected.

FINANCE COMMITTEE

o Tax set-off meeting tonight w/ County Commissioners. Mr. Horney and Finance Chair Pat Bowell will attend.

o Currently in last year of w/s rate 5oh increases. Is there a need for further increases?

HARBORMASTER (no updates) TOwl\ CLERK 1.

Treasurers/FinanceReport General Fund $62,059.47 / Water-Sewer Fund 8206,417.28 / ARPA Fund $314,983.21 2.

Minutes .

March 15,2022 (Special meeting) . Hardee motion to accept as written. Willis second. VOTE: 3 alte - 0 nalt.

March 15,2022 (Closed Session) . Callahan motion to accept as written. Willis second. VOTE: 3 ave - 0 naL March 23,2022 (Regular meeting) . Hardee motion to accept w/name correction. Callahan second. VOTE: 3 aye - 0 nav.

March 23,2022 (Closed Session) r Hardee motion to accept as written. Willis second. VOTE: 3 aye - 0 nsv.

March 24,2022 (Special meeting) . Hardee motion to accept as written. Callahan second. VOTE: 3 aye - 0 nalt.

March 24,2022 (Closed Session) Will defer until next meeting.

3.

Correspondence/Requests/Info - Sent and Received (nothing to report)

TOWI\ MANAGER UPDATES

o Letter agteement from Vertical Consultants for monthly fees due to recent AT&T rent increases to Town. Has been reviewed by Ms. Ryan.

Callahan motion to accept agreement. Willis second. VOTE: 3 alte - 0 naL o Building code standards need to be updated- currently at 2015 standards. Lyndsey will work on drafting ordinances to update codes.

o Discussion at prior meeting regarding boat jack amendment to Ord. 2l-07. Further discussion? Commissioners defer until next meeting.

o Job applicant interviews completed. Ms. Moore and Mr. Homey have selected candidate Andrea Ringgold to filI position. Hardee motion to hire Ms. Ringgold to the position of Of.fice Clerk Assistant. Callahan second. VOTE: 3 alte - 0 nalt.

OLD BUSINESS

INFRASTRUCTURE

1. I&Iproject

Lane Cole informed Stever Roberson recently fixed major leak near intersection of Main/Old Wharf. Leak was size of golf ball. Resulted in reduction of 60,000 gal.

inflow to plant.

2. New Water Tower & Infrastructure Project

Still working on interim financing/bond. Still working on establishing entrance to property from Del Rhodes Ave.

3. Wall St. Water Tower Maintenance

Waiting on updated preliminary engineering report. USDA may schedule call to discuss updates on refurbishment vs. demolition options.

4. Old Wharf Lane -Stormwater

(no updates)

5. Control Room Renovation

Mostly complete- need to install a/c unit still.

6. Wall St. Water Line Replacement

Will be meeting with Steve Roberson to discuss/do drawings of plan.

MARINE PROJECTS

1. Boat Ramp Improvements

Waiting for contractor Big Island Ventures to schedule start date.

2. Town Dock projects

Still working on breaking out construction/paving portions to prepare big packages.

3. Federal Channel Dredging

QAC Parks and Rec. representative James Wood offered to partner with Ms. Moore to work on project. Letter has been sent to Senator Ben Cardin advising of need for dredging. Estimates sent by DNR rep Isaac Wilding for project are $2.5 million.

POLICY

1. Review and Updates to Town Codes and Ordinances Q022)

Working with Steve Roberson on updates.

2. Water/Sewer Connections Code - Proposed Clarifications & Revisions

(no updates)

3. Breezeline (Atlantic Broadband) RenewaVOptions

(no updates)

DEVELOPMENT PROJECTS

1.

Wheatland's Project (no updates)

OTHER

1.

Speeding on Main St Sheriff s office informed device planned to be deployed in Town is now broken. Will get update on iflwhen can be expected to be deployed.

2.

American Rescue Plan Act Funds used to replace plant membranes. Report on funds usago due end of April.

3.

Town Hall Meeting Meeting planned for April 20 has been cancelled due to scheduling conflicts. Will reschedule for September.

NEW BUSINESS

(none)

ATTORNEY UPDATES

(no updates)

PUBLIC COMMENT

(no public comments) CLOSED SESSION (Authortzed by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code, and voted upon in Open Session) Hardee motion to leave the regular meeting and enter a closed session to obtain legal advice at 4:59 pm. Callahan second. VOTE: 3 alte - 0 naL Hardee motion to end the closed session and return to the regular meeting at 6:03 pm. Callahan

Callahan motion to have Planning Commission review Town road standards for possible updates to address concerns noted with existing road widths in certain existing developments in Town. Hardee second. VOTE: 3 alte - 0 nalt.

There being no further business, Hardee motion to adjourn the regular meeting at 6:07 pm.

Callahan second. VOTE: 3 ave - 0 nav.

"w';a Aaron Horney Town Clerk-Treas

TOWN OF OUEENSTOWII

CLOSED MEETING/EXECUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1)

DAI'E AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

Date: +/WJ abd 3

(2) LEGAL AUTIIORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3- 305(b) (2014)

(1) discuss:

(i) the appointment, employment, assignment, promotion, discipline,

demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (iD any other personnel matter that affects 1 or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter

that is not related to public business;

(3) consider the acquisition of real property for a public purpose and matters

directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial

organization to locate, expand, or remain in the State;

(s) consider the investment of public funds;

(6) consider the marketing of public securities;

Closed Session form Rev. 1.15 Page I @ consult with counsel to obtain lesal advice:

(8) consult with staff, or other individuals about pending or potential

litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualifring examination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents ofa bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3)

TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

O.lame of Board,

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

Closed Session form Rev. L l5 Page2 @ consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential

litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or quali$ing examination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

E)GCUTIVE SESSION:

(Narne of Board, Agency ission, or Committee)

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

Closed Session form Rev. l.l5 Page2 (5)

MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name Vote on Closure (circle correct vote) @Againsi el I[o ryler @Against hrynn 0.u o fcr hrr n @/Against For/Against ForiAgainst

(6) TIME CLOSED SESSION CONVENED:

TIME CLOSED SESSION CONCLUDED:

(7) PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. 1 . l5 Page 3 meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.

Closed Session form Rev. l.l5 Pase 5