Town Commissioners Minutes — 2023-03-07
Minutes March 7, 2023 · 2 page(s)
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These are the Queenstown Town Commissioners minutes from the March 7, 2023 regular meeting listing attendees and covering public comment, operational updates, and project decisions. A resident, Christina Palmer, raised speeding concerns on Main St and suggested speed shelves; commissioners said SHA does not allow speed bumps on state highways and will plan a meeting with SIIA and the QAC Sheriff’s Office to discuss solutions. Public Works reported compactor work starting March 14, an MD Rural Water energy audit scheduled for April, and that an adjuster inspected Town Office damage (cleanup and repair estimates to follow with commissioners to inspect the porch area). Financial balances were reported (General Fund $292,707.42; Water-Sewer $105,762.89; ARPA $685,659.37); the mosquito control fee was increased to $4,725 and the town will continue the service; the commissioners approved a $50 donation in memory of Kit Foster. Infrastructure and marine projects were discussed: Wall St. water line bids due March 10; ARPA spending priorities (I&I and Wall St.) to be identified by 12/2024; boat ramp dock work estimated around $45,000 (floating dock quotes and piling costs provided) and a site meeting with the dock vendor was requested; a $3,090 change order to remove/replace finger pier headers on the Town Dock was approved (vote 3-0) and the contractor requested pay estimate #3 for $8,730.50 with a remaining retainer of $2,779.45. The draft procurement ordinance and revisions to PWA/DRRA documents for the Wheatland project will be revised by Town Attorney Lyndsey Ryan and returned for further review.
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QUEENSTOWN COMMTSSTONERS
March 7,2023
PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan, Town
Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan
REGULAR MEETING CALLED TO ORDER AT 4:OO PM
GT'ESTS
o
Christina Palmer - 104 Charity Lane - RE: Traffic concerns
Ms. Palmer discussed concerns regarding speeding in town in light of the recent vehicle accident
at the Town Office. Suggested speed shelves be placed on Main Street in the Town Center area to
curb speeding. Commissioners stated that they are unable to as SHA does not allow speed bumps
or similar devices to be placed on State highways such as Main St. Commissioners ag.ee
speeding is an issue, will plan a meeting with SIIA and QAC Sheriffs Offrce to discuss concerns
and possible solutions.
PUBLIC WORKS
o
Work scheduled to begin on compactor at plant on March 14.
o
MD Rural Water to conduct energy audit in April. Purpose of audit is to assist water/wastewater
utilities in evaluating energy needs/costs/etc. and recommend measures to reduce energJi
consumption and identiff funding sources for improvements.
o
Adjuster inspected Town Office damage- waiting on final report. Can now clean up and obtain
estimates to repair. Commissioners agree to each inspect area to help determine if only want to
repair areas covered by insurance or have entire porch area redone wh-n repairs are made.
PLAI\tlilNG COMMISSION (no update s)
FINAI\CE COMMITTEE (no updates)
CODE EIIFORCEMENT (no updates)
HARBORMASTER (noupdates)
EVENTS COMMITTEE (no updates)
TOWN CLERK
l.
Treasurers/Finance Report
General Fund: $292,707.42 Water-Sewer Fund: $105,762,89 ARPA Fund: $685.659.37
2.
Minutes
r
February 22,2023 (Regularmeeting)
o
February 22,2023 (Closed meeting)
3.
correspondence/Requestsllnfo - sent and Received (no updates)
TOWI\T MANAGER I]PDATES
o
Fee lbr Mosquito Control program increasing from $3,150 to$4,725 forthis year. Commissioners
agree Town should continue to participate in service for residents
o
Kit Foster' resident of Queenstown and wife of former Commissioner John Foster, passed away
recently. Commissioners agree to make donation of $50.00 to the QAC Mental Health Committee
in memory of Ms. Foster in lieu of sending flowers.
OLD BUSINESS
INFRASTRUCTURE
l. I&Iproject
General discussion on need to identi$r likely projects for ARpA fund spending including I &
I and Wall St. Line Replacement projects. Will discuss further following review of bids due
back for Wall St. project. Believe projects should be started sooner rather than later as costs
rising. Projects must be identified by 12/2024.
2.
New Water Tower & Infrastructure project
General discussion of need to determine how to proceed as work needed on water tower and
associated costs may increase if not begun in near future. Prefer Town Engineer focus on this
project as priority as time is issue.
3.
Wall St. Water Line Replacement
Bids for the project are due by March l0- will be reviewed at that time.
MARINE PROJECTS
1.
Boat Ramp Improvements
o
Estimated price received for dock work excluding pilings- around $45,000.
o
Ryan at Wye River Floating Docs gave prices for floating docs of $6,180 for 6x30 ft and
$4,960 for 4x30 ft docks. Would need 2-3 pilings (Big Island previously priced piling
installation at around $900 each. Docks could stay in water year-round through freezes.
Commissioners wish to have a representative meet with Ryan at site to discuss potential
placement areas/concerns.
2.
Town Dock Projects
a.
ConstructionUpdates
o
Change order received to remove and replace finger pier headers at cost of $3,090.
Change approved by DNR. Callahan motion to approve change order for $3.090.
Hardee second. VOTE: 3 qve - 0 na.v.
r
Engineers working on alternative ladder mounting solution. Engineer believes work
would require a change order. Contractor needs engineer stamp approval before
making repairs.
o
Pay estimate #3 - contractor requesting payment of $8,730.50. Remaining retainer of
$2,779.45.
ave - 0 nq).
3.
Federal Channel Dredging (no updates)
POLICY
l.
Water/Sewer Connections Code - Proposed Clarifications/Revisions (no updates)
2. Breezeline (Atlantic Broadband) RenewaVOptions (no updates)
3.
ORDINAI\CE NO.22.06
AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO AMEND ARTICLE IV, PART
III OF TI{E QUEENSTOWN ZONING ORDINANCE TITLED, *CRITICAL AREA
OVERLAY DISTRICT'' TO COMPLY WITH AMENDMENTS TO THE NATURAL
RESOURCES ARTICLE (Introduced 9/13/22) (no updates)
DEVELOPMENT PROJECTS
1.
Wheatland's Project
a.
DRRA & PWA
PWA draft sent back by Waterman with a few changes suggested. Commissioner's
agreeable to changes suggested. Ms. Ryan will revise draft to reflect the changes for
review and approval.
OTIIER
1.
Speeding on Main St (discussed above)
NEW BUSII\IESS
Ms. Ryan provided a draft ordinance updating the Town's procurement policy for the Commissioners
review. Some changes suggested by Commissioners- Ms. Ryan will revise the ordinance and re-present to
Commissioners for possible introduction.
ATTORNEY IIPITATES (no uPdates)
PIJBLIC COMMENT (no comments)
There being no further business,
VOTE:3aye-0nq).
Town Clerk-Treasurer