Town Commissioners Minutes — 2024-02-28

QUEENSTOWN COMMTSSTONERS

February 2812024 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 6:00 PM

PUBLIC WORKS

o Del Rhodes Pump Station Issues o Found when electric went down there was a lot of sand and gravel in bottom of pitevidence of break somewhere nearby. TV line again? Lane Cole believes lines should be washed first and sandbagging be done before doing TV work.

o Per WWTP operator Greg Smith, when phone line to station was cut during Comcast work and repaired by Verizon several weeks &goo station had power. Delmanra lines run parallel to Verizon lines at same depth, but power lines weren't unearthed at that time as the station had power. How to handle with Comcast? Commissioners agree to wait for repair bills from Delmarva and then approach Comcast for reimbursement.

o Contacted TL Fence and Coun@ Living Fence for quotes for new l0' gate. No reply from County Living. TL quote at 52,295. Commissioners agree to go with TL Fence quote of $2,295.

o Park Potty/Sign Locations o Relocate porta-potty to where current park rules sign is and move sign to back of existing donor sign? Would have rules signs in 3 different areas of view. Can also build screen around potty and possible landscaping around as well. Commissioners ok with proposed locations.

o Prices obtained from other potty service providers- most don't service Queenstown area, prices were in line with what current service rate is. Current provider was told to remove the potty during the winter but has not done so. Commissioners not happy with quality of current service. Commissioners agree to go with a new provider as long as rate is comparable to current service rates.

o ComcasVTalkie o Comcast has determined 80 of current pedestals in town can be converted to flush mount vaults. Expect to start converting next week beginning with unit in ROW at Dey property with completion expected in2-3 weeks.

o Talkie having issues completing and submitting proper drawings of work proposed to Rauch for review. Rauch suggests Talkie either hire Rauch to provide drawings through a Town contract, or provide appropriate detailed drawings showing proposed work and existing conditions, or develop a detailed construction cost estimate for work involving repair of public/private property and anticipated w/s repairs with

estimate including2}% contingency for Town Performance Bond.

PLANNING COMMISSION (no updates)

SAFETY & SPEEDING TASK FORCE

o Final two benches should be installed in Town Center area next week or two weather permiuing.

FINANCE COMMITTEE (no updates)

CODE ENFORCEMENT/HARBORMASTER

o Letters issued for a few untagged vehicle and trash violations.

EVENTS COMMITTEE

o Easter Egg Hunt event scheduled for March 23 at2pmwith rain date of March24. Next event working on would be Summer concert series event.

TOWT\ CLERK

1.

Treasurers/Finance Report General Fund $38,257.15 WS Fund $36,611.10 ARPA Fund $642,330.92 2.

Minutes .

January 31,2024 (Regular meeting) Willis motion to approve as written. Callahan second. VOTE: 3 aye - 0 na)).

o January 3l, 2024 (Closed meeting) Callahan motion to approve as written. Willis second. VOTE: 3 a])e - 0 nay.

o February 13,2024 (Regular meeting) Willis motion to approve as written. Callahan second. VOTE: 3 alte - 0 nalt.

o February 13,2024 (Closed meeting) Callahan motion to approve as written. Willis second. VOTE: 3 aye - 0 nalt.

o February 16,2024 (Special meeting) Willis motion to approve as written. Callahan second. VOTE: 3 a])e - 0 na]).

3.

Correspondence/Requests/Info - Sent and Received o QVFD having pre-sale Chicken Dinner on April 12. Tickets available from QVFD members.

TOWN MANAGER UPDATES

o Rebecca Clark of QAC Economic/Tourism Development requests a meeting with Town/State officials to discuss town's economic development vision and any resources needed. Need to schedule a meeting date- will set for March 12 at 3pm.

o Yenzon/Calvert Crossland has leased a piece of land off of Friels Road for possible placement of a cell tower. Per QAC Zoning regulations, they will be conducting a balloon test on March 9 from 10am - lpm near the proposed tower location to determine visual impact of the tower. Rain date March 10.

OLD BUSINESS

INFRASTRUCTURB

1. | &I Project (no updates - tabled until Spring 2024)

2. New Water Tower & Infrastructure Project

Still a few easements needed from property owners- need to work to contact owners.

Will need to reach out to Outlets again regarding easement- originally suggested town take over their private w/s lines as condition- Commissioners do not wish to have town take ownership of the lines- will discuss with Outlets fuither.

3.

Membrane Clean - Valve Automation Estimated to begin work in about two weeks.

4.

Lead Service Line Inventory Project Rauch provided breakdown of original quote for project- estimated cost for records review, analytic/predictive modeling and deliverables at 531,425. Would provide baseline info and partial completion of required MDE spreadsheet, but not enough info to prepare for replacement/construction of LSL infrastructure. Only inventory is required by October2024 at this time. Baseline info is also what KCI bid would

provide at $30,317.63. Rauch also included field investigations in the original bid, which includes visual inspection and stafVproperty owner meetings to veriff and confirm info collected for the spreadsheet. Cost would be $155,060. KCI estimate for similar work would be $800 per day. More detailed/complete inventory would put town in better position to apply for grant funding to replace any lead infrastructure.

Funding for inventory project is 50/50. Commissioners will discuss certain Rauch bid line items with Rauch for possible removal/clarification.

MARINE PROJECTS (no updates) l.

Boat Ramp Improvements 2.

Town Dock Projects 3.

Federal Channel Dredging

POLICY

1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)

2.

Road and Sidewalk Standards (no updates) 3.

Nuisance Flooding Plan Clari$ with Ms. Ryan if plan is needed as flooding in town is mainly on state road.

Ms. Ryan confirmed plan is needed when any flooding occurs in Town limits.

DEVELOPMENT PROJECTS

1.

Wheatland's Project a. DRRA & PWA

ORDINANCE NO. 24.0I - AN ORDINANCE OF THE COMMISSIONERS

OF QUEENSTOWN APPROVING AND ADOPTING A DEVELOPMENT

RIGHTS AND RESPONSIBILITIES AGREEMENT BY AND BETWEEN THE

TOWN COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY

LIMITED PARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN

CODE. (pending revisions) Ms. Ryan discussed draft changes to the agreement requested by Commissioners regarding Town taking ownership of shore buffer and town storage lot at last meeting. Commissioners concerned about current language requiring one lot for storage purposes and other for maintenance building/equipment purposes.

Commissioners do not intend to use either lot for storage purpose at this time- do not want language requiring use as a storage lot. Commissioners also concerned with size of one of lots as shown on plans- does not appear to be usable- under I acre in size. Will discuss concerns with Waterman.

NEW BUSINESS

.

Pres. Hardee suggested a need for town standards regarding placement and design of utility equipment- believes utilities should be underground whenever possible. Ms. Ryan informed that utilities can not be prohibited from being placed in town but will look into any possible standards on visual appearance and acceptable placement areas.

ATTORNEY UPDATES (no updates)

PUBLIC COMMENT

.

Rebecca Booth Does town have easements along all roads? Any easement along Charity Lane? Is walking in grass along Charity within an easement area? Possible to put in sidewalk along road to help with safety? Ms. Ryan stated that there is no easement and sidewalk is unlikely as easement would be required and property owners on Charity own up to the current pavement edge.

o Ryan Booth Comcast restoration work- what does that entail? Cunent condition of work axeas looks unfinished. Commissioners informed Comcast will return to all disturbed areas in about a month to finish grading and leveling soil and place grass seed. Cunently waiting for soil to settle in place before doing final restoration work. Also working with Comcast to ensure any damage to properties disturbed during the work is repaired.

There being no further business, Callahan motion to adjourn the meeting at 7:28pm. Willis second. VOTE: 3 aye - 0 nay.