Town Commissioners Minutes — 2024-02-28

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMTSSTONERS
February 2812024
PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town
Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan
REGULAR MEETING CALLED TO ORDER AT 6:00 PM
PUBLIC WORKS
o
Del Rhodes Pump Station Issues
o
Found when electric went down there was a lot of sand and gravel in bottom of pit-
evidence of break somewhere nearby. TV line again? Lane Cole believes lines should
be washed first and sandbagging be done before doing TV work.
o
Per WWTP operator Greg Smith, when phone line to station was cut during Comcast
work and repaired by Verizon several weeks &goo station had power. Delmanra lines
run parallel to Verizon lines at same depth, but power lines weren't unearthed at that
time as the station had power. How to handle with Comcast? Commissioners agree to
wait for repair bills from Delmarva and then approach Comcast for reimbursement.
o
Contacted TL Fence and Coun@ Living Fence for quotes for new l0' gate. No reply
from County Living. TL quote at 52,295. Commissioners agree to go with TL Fence
quote of $2,295.
o
Park Potty/Sign Locations
o
Relocate porta-potty to where current park rules sign is and move sign to back of
existing donor sign? Would have rules signs in 3 different areas of view. Can also
build screen around potty and possible landscaping around as well. Commissioners ok
with proposed locations.
o
Prices obtained from other potty service providers- most don't service Queenstown
area, prices were in line with what current service rate is. Current provider was told to
remove the potty during the winter but has not done so. Commissioners not happy
with quality of current service. Commissioners agree to go with a new provider as
long as rate is comparable to current service rates.
o
ComcasVTalkie
o
Comcast has determined 80 of current pedestals in town can be converted to flush
mount vaults. Expect to start converting next week beginning with unit in ROW at
Dey property with completion expected in2-3 weeks.
o
Talkie having issues completing and submitting proper drawings of work proposed to
Rauch for review. Rauch suggests Talkie either hire Rauch to provide drawings
through a Town contract, or provide appropriate detailed drawings showing proposed
work and existing conditions, or develop a detailed construction cost estimate for
work involving repair of public/private property and anticipated w/s repairs with
estimate including2}% contingency for Town Performance Bond.
PLANNING COMMISSION (no updates)
SAFETY & SPEEDING TASK FORCE
o
Final two benches should be installed in Town Center area next week or two weather
permiuing.
FINANCE COMMITTEE (no updates)
CODE ENFORCEMENT/HARBORMASTER
o
Letters issued for a few untagged vehicle and trash violations.
EVENTS COMMITTEE
o
Easter Egg Hunt event scheduled for March 23 at2pmwith rain date of March24. Next
event working on would be Summer concert series event.

TOWT\ CLERK
1.
Treasurers/Finance Report
General Fund $38,257.15 WS Fund $36,611.10 ARPA Fund $642,330.92
2.
Minutes
.
January 31,2024 (Regular meeting)
Willis motion to approve as written. Callahan second. VOTE: 3 aye - 0 na)).
o
January 3l, 2024 (Closed meeting)
Callahan motion to approve as written. Willis second. VOTE: 3 a])e - 0 nay.
o
February 13,2024 (Regular meeting)
Willis motion to approve as written. Callahan second. VOTE: 3 alte - 0 nalt.
o
February 13,2024 (Closed meeting)
Callahan motion to approve as written. Willis second. VOTE: 3 aye - 0 nalt.
o
February 16,2024 (Special meeting)
Willis motion to approve as written. Callahan second. VOTE: 3 a])e - 0 na]).
3.
Correspondence/Requests/Info - Sent and Received
o
QVFD having pre-sale Chicken Dinner on April 12. Tickets available from QVFD
members.
TOWN MANAGER UPDATES
o Rebecca Clark of QAC Economic/Tourism Development requests a meeting with
Town/State officials to discuss town's economic development vision and any resources
needed. Need to schedule a meeting date- will set for March 12 at 3pm.
o
Yenzon/Calvert Crossland has leased a piece of land off of Friels Road for possible
placement of a cell tower. Per QAC Zoning regulations, they will be conducting a balloon
test on March 9 from 10am - lpm near the proposed tower location to determine visual
impact of the tower. Rain date March 10.
OLD BUSINESS
INFRASTRUCTURB
1. | &I Project (no updates - tabled until Spring 2024)
2. New Water Tower & Infrastructure Project
Still a few easements needed from property owners- need to work to contact owners.
Will need to reach out to Outlets again regarding easement- originally suggested town
take over their private w/s lines as condition- Commissioners do not wish to have
town take ownership of the lines- will discuss with Outlets fuither.
3.
Membrane Clean - Valve Automation
Estimated to begin work in about two weeks.
4.
Lead Service Line Inventory Project
Rauch provided breakdown of original quote for project- estimated cost for records
review, analytic/predictive modeling and deliverables at 531,425. Would provide
baseline info and partial completion of required MDE spreadsheet, but not enough
info to prepare for replacement/construction of LSL infrastructure. Only inventory is
required by October2024 at this time. Baseline info is also what KCI bid would
provide at $30,317.63. Rauch also included field investigations in the original bid,
which includes visual inspection and stafVproperty owner meetings to veriff and
confirm info collected for the spreadsheet. Cost would be $155,060. KCI estimate for
similar work would be $800 per day. More detailed/complete inventory would put
town in better position to apply for grant funding to replace any lead infrastructure.
Funding for inventory project is 50/50. Commissioners will discuss certain Rauch bid
line items with Rauch for possible removal/clarification.
MARINE PROJECTS (no updates)
l.
Boat Ramp Improvements
2.
Town Dock Projects
3.
Federal Channel Dredging

POLICY
1. Water/Sewer Connections Code - Proposed Clarifications & Revisions (no updates)
2.
Road and Sidewalk Standards (no updates)
3.
Nuisance Flooding Plan
Clari$ with Ms. Ryan if plan is needed as flooding in town is mainly on state road.
Ms. Ryan confirmed plan is needed when any flooding occurs in Town limits.
DEVELOPMENT PROJECTS
1.
Wheatland's Project
a. DRRA & PWA
ORDINANCE NO. 24.0I - AN ORDINANCE OF THE COMMISSIONERS
OF QUEENSTOWN APPROVING AND ADOPTING A DEVELOPMENT
RIGHTS AND RESPONSIBILITIES AGREEMENT BY AND BETWEEN THE
TOWN COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY
LIMITED PARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN
CODE. (pending revisions)
Ms. Ryan discussed draft changes to the agreement requested by Commissioners
regarding Town taking ownership of shore buffer and town storage lot at last
meeting. Commissioners concerned about current language requiring one lot for
storage purposes and other for maintenance building/equipment purposes.
Commissioners do not intend to use either lot for storage purpose at this time- do
not want language requiring use as a storage lot. Commissioners also concerned
with size of one of lots as shown on plans- does not appear to be usable- under I
acre in size. Will discuss concerns with Waterman.
NEW BUSINESS
.
Pres. Hardee suggested a need for town standards regarding placement and design of
utility equipment- believes utilities should be underground whenever possible. Ms. Ryan
informed that utilities can not be prohibited from being placed in town but will look into
any possible standards on visual appearance and acceptable placement areas.
ATTORNEY UPDATES (no updates)
PUBLIC COMMENT
.
Rebecca Booth
Does town have easements along all roads? Any easement along Charity Lane? Is
walking in grass along Charity within an easement area? Possible to put in sidewalk
along road to help with safety? Ms. Ryan stated that there is no easement and sidewalk is
unlikely as easement would be required and property owners on Charity own up to the
current pavement edge.
o
Ryan Booth
Comcast restoration work- what does that entail? Cunent condition of work axeas looks
unfinished. Commissioners informed Comcast will return to all disturbed areas in about a
month to finish grading and leveling soil and place grass seed. Cunently waiting for soil
to settle in place before doing final restoration work. Also working with Comcast to
ensure any damage to properties disturbed during the work is repaired.
There being no further business, Callahan motion to adjourn the meeting at 7:28pm. Willis
second. VOTE: 3 aye - 0 nay.