Town Commissioners Minutes — 2024-02-13

QUEENSTOWT\ COMMISSIONERS

February 13, 2024 PRESENT: President Al Hardee, Commissioners Tom Willis & Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGT]LAR MEETING CALLED TO ORDER AT 4:OO PM

GIJESTS

.

Bob Rauch (Rauch, Inc.) - Comcast/Lead Inventory Updates Verified utility boxes installed by Comcast in town do not match specs stated on plans submitted by Comcast and approved by the Town. Town has received complaints about the placemerfi/size of the boxes installed so far. Suggests inspections on the work to verifr what does/does not match plans. Also suggests developing plan to have inspectors on-site during any potential work done

by Talkie in the future to prevent similar incidents. Commissioners agree to have work done so far reviewed and discuss with Rauctr/Comcast representatives. Rauch will put together a proposal for inspection of any future work done by Talkie.

Explained Rauch bid for Lead Plan Inventory work- reason for higher bid amount vs. other bid received. Rauch bid is different scope of work than KCI bid- Rauch work includes a survey utilizing town documents to locate lines/materials and field surveys to confirm that information, subscription to Smart Site inventory software and survey updates to the software. KCI bid includes a survey only utilizing town documents to locate lines/materials and compiling the data

into the format needed to meet the bare requirements of the MDE inventory guidelines.

PUBLIC WORKS

o Susquehanna agreement ready for review- will discuss at end of meeting due to time constraints.

. Elaine Crispell inquired about her driveway issue- Comm. Callahan will inspect area of concem in person in next day or so.

PLAI\NING COMMISSION

o Recommends Commissioners amend Zonng Ordinance to add sheltered care provided in association with a religious institution as a permitted special exception use in the R-l zone.

Following discussion, Commissioners agree no action at this time as they believe such shelters are bettei suited for areas of County not within Town limits, and due to reserations including proposed shelter's proximity to Town's park, are against current proposal.

SAFETY & SPEEDING TASK FORCE (no updates) FINAIICE COMMITTEB (no updates) CODE ENFORCEMENT/HARBORMASTER (no updates) EVENTS COMMITTEE (no updates)

TOWN CLERK

1.

Treasurers/FinanceReport o General Fund $25,699.8 4 Waterlsewer Fund $84,028.68 ARPA Fund $642,276.52 . $300,000 recently transferred from General Fund into Certificates of Deposit for Town.

2.

Minutes .

January 3I,2024 Regular meeting (not ready - tabled until next meeting) .

January 31,2024 Closed meeting (not ready - tabled until next meeting)

3. Correspondence/Requests/Info - Sent and Received (no updates)

TOWI\ MAIIAGER T.]PDATES

. Rebecca Clark, QAC Economic Development Coordinator, requesting a meeting with Town officials, State *d lo"ul reps to discuss iown's economic development vision. Ms. Moore will

schedule

a future meeting date/time to discuss.

o Informed Comcast contractor Paul DaBaldo of concerns with work done so far. Informed he was sending crew in to address concern regarding utility placement near a town hydrant and plans to be here end of this week/early next week to meet with Town to discuss further Town concerns.

o Rauch previously relayed concerns of Talkie not having means to produce necessary documents needed for Town review of proposed work. Last plans submitted showed unacceptable conduit/structure locations. Rauch proposed doing document work for Talkie at their expense or enter an agreement to provide as-builts with bond to cover any colTections needed. Talkie has since submitted corrected plans that are under review.

o Will need to have closed session following regular meeting to discuss a personnel issue.

OLD BUSINESS ITEMS -

INF'RASTRUCTT]RB

l. I& IProject (noupdates)

2. New Water Tower & Infrastructr:re Project

USDA requiring Town to certifo that a risk and resilience assessme,nt/emergency response plan is in place- Town does not have curently. James Cook with Rauch met SERCAP, who assist local governments with studies, and plan to begin project within next two weeks. Project should last a month and will allow Town to move forward with completing USDA process/going out to bid.

3.

Membrane Clean - Valve Automation (no updates) 4.

Lead Service Line Inventory Project Previously discussed by Bob Rauch. Have asked Mr. Rauch to provide written explanation on basis for his proposal bid and to submit supplemental price for work meeting only the minimum MDE requirements. Can also ask KCI to add field surveying to their proposal as well if desired.

Project is MDE funded with 50% loan/S}/o grant. Total awarded to Town is $43 1,636.

MARINE PROJECTS

l.

Boat Ramp Improvements (no updates) 2.

Town Dock Projects Issues with Finger Pier #1- Issue #1 is some bolts put in during recent work have loosened, resulting in some unleveling of the pier. This repair would be done under warranty. Issue #2 is some sagging in the stringer of the pier which can be repaired by the Town if deemed necessary.

Commissioners agree to have Issue #l repaired under warranty for now.

3.

Federal Channel Dredging (no updates)

POLICY

.

1 Water/Sewer Connections Code - Proposed Clarifications & Revisi ons (no updates) 2.

Road And Sidewalk Standards (no updates)

DEVELOPMENT PROJECTS

1.

Wheatland's Project a.

DRRA & PWA

ORDINAI\CE NO. 2+OI ANI ORDINANICE OF THE COMMISSIONERS OF

QUEENSTOWN APPROVING A}ID ADOPTING A DEVELOPMENT RIGHTS AND

RESPONSIBILITIES AGREEMENT BY AND BETWEEN TIIE TOWN

COMMISSIONERS OF QUEENSTOWN AND WATERMAN FAMILY LIMITED

PARTNERSHIP, PURSUANT TO THE QUEENSTOWN TOWN CODE. (eligibte for adoption) Waterman attorney Joe Stevens to make revisions to agreement following comments at last meeting- advised wouldn't have for today's meeting. Will provide for next meeting.

Waterman requested some landscaping requirements to be included for Town lot- Ms. Ryan reviewed and found requiranents to be acceptable.

NEW BUSINESS

o Ms. Moore informed that a draft of the Queenstown Nuisance Flood Plan has been drafted and is ready for Commissioners review.

ATTORNEY IIPDATES (no updates) PUBLIC COMMENT (no updates) Callahan motion to leave the regular meeting and enter a closed session at 4:42pm. Willis second.

VOTE:3aye-0nay.

CLOSED SESSION

(Attthorized by Section 3-305(b) of the General Provisions Article of the Maryland Annotated Code, and voted upott in Open Session) The Commissioners entered a closed session for the pu{pose of discussing personnel matters.

Hardee motion to end the closed session and return to the regular meeting at 5:1lpm. Willis second.

DISCUSSION AI\D/OR ACTION ON CLOSED SESSION MATTERS

o Hardee motio\ to ofer envlqvment position of htblic Worb Forerwn to Bryan Miller. Callahan

- .swtd. YOW: 3 sye - 0 rW.

p-

PT}BLIC WORKS

.

Strsquetranna Agreemenrt Discussion After rwiew of the agreement, Callahan motion tp accept the aEeemenL Willis second, YOTE: 3 aye - 0 nav.

There being no firrther btrsiness, Hardee nntion to adjaum the regular neeting at 5:I3pm. Callalran second. YOTE: 3 a.ve - A ruy.