Town Commissioners Minutes — 2021-08-25

QUEENSTOWN COMMISSIONERS

August 25,2021 6:00 p.m.

PRESENT: President Tom Willis, Commissioner Bryon Callahan, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan. Commissioner Hardee was not present.

REGULAR MEETING CALLED TO ORDER AT 6:00 PM

GUESTS - Robert Rauch - Town Engineer I & I - Noted areas in need of spot repairs. Total cost of repairs would be $199,333.84.

Can estimate cost to do 10 most severe or by road. ARA funds can be used to do workprocurement policy must be followed to qualiff. Prefer to set scope of work and solicit bids for work. Can work on RFP to prepare for process. Commissioners agree.

New water tower update - Confirmed will drill test well first week in Septernber. Once well test completed, MDE to review plans/issue permits and USDA to review planslbid package. Tower almost completely designed.

Old Wharf Lqne stormwater - Sent proposal, design/engineering work estimated at S10,000. ARA funds can be used for work with procurement policy followed. Ms. Ryan can look into Towns procurement requirements.

Water and Sewer Standards - Submitted proposed standards for review- mostly expanding on existing standards. Main focus to ensure Town provide/installs all meters with customer covering cost of meter. Possibly consider backflow prevention requirements.

Marine projects updates - 3 injection options for dock stabilization work- best option depends on current condition of bulkhead and estimated life expectancy. Rauch opinion is satisfied with original injection option. DNR should be made aware of other options being considered. Once bulkhead stabilized with injection, other dock work will begin.

Phragmite spraying to be performed as part of ramp work to alleviate environmental concerns.

Christine Palmer - 104 Charity La.

Ms. Palmer discussed request for a speed bump near her address on Charity Lane. Has observed pedestrian/vehicle traffic. Concerned about speed on road with pedestrians/children. Has discussed with neighbors. Consider prefab bump option?

Commissioners will consider request/Clerk will research prefab options and present to Commissioners at next meeting.

PUBLIC WORIG (Amy Moore) Operator seeing more grease entering system from Outlets, ordered skimmer to remove.

Ms. Moore has rerninded Outlets of grease trap requirements for tenants.

Coil ordered for HVAC unit at plant discontinued- supplier will have to fabricate.

Additional 6 weeks estimated for delivery.

Resident at ll3 Wick Ct. has tree in nearby open space. Partially dead- dropping branches/debris on property. Requests removing dead portions or complete removal.

Town will inspect tree to determine how to address.

Lacrosse request to lower speed limit on Thompson Ave. to l5 mph. Commissioners agree to lower limit however can not be enforced due to state law. Also have Planning investigate Thompson Ave. parking issues- possible limit to one side? Commissioners consider new road standards to address street parking/sufficient space for travel lanes?

PLAI{NING (Amy Moore) o Matt Reno Planning term expiring end of August. No requirement to advertise positioncan reappoint if desired. Town can maintain list of interested persons for any future vacant committee positions. Callahan motion to reappoint Matt Reno to new Planning Commission term. Willis second. VOTE: 2 alte - 0 nay.

o Will discuss boat trailer parking issue at next meeting and make recommendation to Commissioners. Also proposed new fencing regulations for consideration.

FINAIICE COMMITTEE (Amy Moore) o Met in August, discussed several issues. Recommend accepting Queenstown Bank offer for interim financing line of credit. Will draft ordinance to accept offer. Does not recommend LGIT retirement insurance offer as only presents one choice and is not required by Town. Still researching electric supply pricing and investigating grant options for solar power at WWTP. Also researching grant sources for trails plan funding. Working

on Town annual audit. Decided to continue meeting as needed with minimum 3 meetings per year.

HARBORMASTER (No Updates)

TOWN CLERK

o Treasurers/Finance Report General Fund: $119,104.85 / Water-Sewer Fund: $138,590.52 Account will be established for ARA funding received as well. Will be depositing funding soon.

o Minutes ' July 28, 2021 - Regular and Closed Willis motion to accept as written. Callshan second. VOTE: 2 aye - 0 na.y.

' August 10,2021 Willis motion to accept with correction. Callahan second. VOTE: 2 aye - 0 nqv.

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Il,202l August Willis motion to accept as written. Callahan second. VOTE: 2 aye - 0 nay.

o Correspondence/Requests/Info - Sent and Received Nothing to report.

TOWN MANAGER UPDATES

o Contacted by T-Mobile rep. Informed tower cell site has been identified as market outlier regarding to rent. Are proposing rent reduction from $3,276 to $2,800 per month. Current terms are 4%o annual increase- current lease ending July 2035. Proposed new terms are 10o/o increase per 5-year term with first increase in 2026. Lease extension to 2051 with new terms. Proposal forwarded to Town rep. Hugh Odom to negotiate with T-Mobile on

Towns behalf. Mr. Odom also does not recommend contacting AT&T regarding interest in moving to new future cell tower. Should not look for possible tenants until tower is completed. Commissioners accept Mr. Odom's guidance. AT&T has also contacted Mr.

Odom regarding proposed lease amendments- are asking for a rent reduction as well.

Currently in negotiations.

o Contacted by Rosernarie O'Rourke. Not satisfied with decision by Commissioners regarding no further action on parking concems. Replied to determine if interested in attending a meeting to discuss. Waiting to hear back. Ms. Moore and Mr. Cole can show area of concern to Pres. Willis and discuss possible solution to further address.

o September meeting schedule results in regular meetings on consecutive weeks. Change one meeting date? Commissioners agree to change meeting date to separate meetings by a week. Will determine new meeting date schedule.

o Consider buying live tree for Town Christmas Tree? Commissioners agree should have live tree planted near Town Office to use as Town Tree. Have Pat Bowell advise on type, size, planting time, etc.

OLD BUSINESS

o I & Iproject Discussed above.

o Water Tower & Infrastructure project .

Interim Financing Discussed above.

o Wheatland's Project No Updates.

o Speeding on Main St Still conducting radar in town.

o Boat ramp improvements Discussed above.

o Town Dock projects Discussed above.

o Water tower maintenance Will discuss/make decision at next meeting with Commissioner Hardee present.

o Trails Master Plan - revised version 8/19/21

RESOLUTION 2I-TO4 A RESOLUTION OF THE COMMISSIONERS OF

QUEENSTOWN ADOPTING THE QUEENSTOWN MASTER TRAILS PLAN (eligible for adoption) Willis motion to adopt Resolution 2l-104. Callahan second. VOTE: 2 aye - 0 nay.

o Review and updates to Town Codes and Ordinances (Fall 2021) No updates.

o On-call contract services (revised) Previously discussed updates added to contract and sent to Steve Roberson for review.

o Control Room - RFP and bidding notice Plans/specs completed by Rauch. Town ready to put out to bid with pre-bid/site visit on Sept. 8. Bid docs ready. Can advertise in newspaper/website upon approval. Callahan mqtion to qpprove RFP for WWTP control room renovations. Willis second. VOTE: 2 aye

- 0 nalt.

o Zoning Ordinance violations - Boats/trailers in yards and driveways Discussed Above.

o American Rescue Plan Act No updates.

r Draft fence regulations - ORDINANCE NO. 2l-06 AN ORDINANCE OF THE TOWN oF QUEENSTOWN TO AMEND SECTTON 94 OF THE QUEENSTOWN ZONING

ORDINANCE TO ESTABLISH HEIGHT, AREA, AND BULK REQUIREMENTS FOR

FENCES WITHIN TOWN (eligible for introduction) Will review/di scuss propo sed regulations further b efore introducing.

.

Channel Dredging Contacted Isaac with DNR. Should be able to include placernent of dredged materials as shoreline restoration as part of project. Recommends town submit grant application for engineering/permiuing work for dredging with beneficial nearby placement of dredged materials. Work would have to be openly bid. Believes Town would be best applicant for project instead of County. Estimates engineering work to cost around $80,000-$100,000.

if Possibly set up meeting with Isaac to further discuss with Commissioners to determine project feasible for Town.

NEW BUSINESS

o

Schedule

a "Town Hall" meeting Commissioner Hardee previously discussed need for meeting with public to update on issues. Commissioners decided not needed now as regular meetings are open to public.

o Tenants for new tower Discussed above.

ATTORNEY UPDATES

No updates.

PUBLIC COMMENT

Lane Cole suggested looking into repairing bad spots in bulkheading at docks- may be easy fix and less money than other repair options. Commissioners stated Town is using grant money for repairs, no Town funds used for repairs.

There being no .further business. Willis motion to adjourn the meeting at 8:00pm. Callahqn second. VOTE: 2 alte - 0 nav.

Respectfully submitted,