Town Commissioners Minutes — 2021-05-11

COMMISSIONERS

QUEENSTOWN

ll,202l May PRESENT: President Tom Willis, Commissioner Bryon Callahan, Commissioner Al Hardee, Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan

REGULAR MEETING CALLED TO ORDER AT 3:30 PM

PLIBLIC WORI$ - AmY Moore o Met with John English and neighboring property owners regarding cleaning out ditches behind Town Office. Ownirs are ok with Town clearing right-side ditch up to 3 ft toward their side. Rear ditch partially on private property. Owner doesn't want anything done to ditch on his property' Cunently has obstacle. *itttin diich line impeding flow but believes backups are caused by pipe

under Cirarity La. Commissioners disagree pipe is an issue. Comm. Callahan suggests cleaning ditch before and after Mayberry property to attempt to address issues and see results and then have maintained monthly. Estimaie oi SIiOO.OO to clean both ditches ' Pres. I(illis motion to hire o Ditch located by R&D Electric has been cleared' o Meeting scheduled with Jay Friel and Loretta Coleman of Lacrosse regarding tot lot and areas

behindlhompson Ave. properties being overgrown- in need of maintaining/clearing' Lacrosse looking into grass cutting contractors.

o Drainage issue in Queenstown Village open space area behind Vincent Anthony property on Dudley Ave. Bush growth preventini ptop"t drainage-resulting in water flowing opposite of intended direction. Liads to itanding *ui"t in low area. Will level area off with dirt to force water to flow to drainage ditch.

o Comegys La. issues with large trucks rutting shoulder area near bend due to limited room to maneuver. Lane Cole suggests adding crush aid run to area to widen and address and eventually pave to address issue. Commissioners agree' o Water towers- Suez currently on contract to maintain towers. Wall St' tower taken out of maintenance schedule due to planned retirement however tower is now in need of maintenance'

Suez states paint needs to be blasted and contained and repainted. Containment costs around $100,000. suez will be inspecting and giving fulI report. Rep with Southern corrosion ha i s f inspected tower- believes biasting not tt"!0"4, only repainting with specific coating needed done within next 10 months. Need to determine if Wall St. tower is still under Suez contract since was taken off maintenance schedule. Ms. Ryan will look into contract to determine' Also,

Southern Corrosion would review/approve any plans cell equipment work on towers as part of contract with them to insure no interference wiih tower structure/inspection' Currently, cellular work is not inspected- equipment has been found to be installed in ways that interfere with inspector operations. Commiisioners will look into options pending contract determination' PLAI\NING - AmY Moore o Critical Area regulations- Critical Area Commission updating the regulations referenced in the

zoningordinancE. Town is required to conduct review of regulations every 6.years' Review was initiated by C.A. Commission and sent to Town Planner Peter Johnston and Ms' Moore' After review, was then sent to Planning Commission at last meeting' Additionally' zoning text amendment, pioposed regarding dev:elopment standards in QRD and Countryside zoning areas to bring up to cunent standards. Both updates would have to be adopted by ordinance after public

hearings.

o Recent permits highlighted need for fencing standards as nothing currently in place specifying acceptable materiils. ltuooing currently dicussing proposed amendm-ents addressing fencing standards. Could possibly include with QRD/Countryside amendment ordinance' o Applied for a Community parks and Playgrounds grant for $204,000 towards Skipjack Cove boat launch, however it was not approved' r Final draft Trails Master Plan forwarded to Commissioners. Planning Commission would like to

see plan adopted by Commissioners as policy by a resolution. Commissioners will defer until next meeting to review plan.

FINANCE COMMITTEE - No updates TOWI\ CLERK- Aaron Horney o Treasurers/FinanceReport .

Water/Sewer Account - $82.45I.73 .

General Fund Account - $136.918.72 o Minutes .

April 28,2021 Commissioners Meeting -0nay TOWI\ MAI\AGER - Amy Moore r Ms. Moore and Mr. Horney planning to attend COG meeting in Centreville on Wednesday night.

' Spoke with Rosemarie O'Rourke regarding parking area concerns at her address. Is pleased Town is looking into her concerns and is not pursuing any legal action. Comm. Callahan stated paving company will be in town Wednesday and cost to modiff speed bump on Thompson Ave, add speed bump on Melvin Ave. and address O'Rourke issue would be estimated $4,000.

Commissioners agree to only address O'Rourke issue if cost will be under $1,000 to do so. Speed bumps can be addressed during future paving project.

OLD BUSINESS

o I&Iproject No updates o Water Tower & Infrastructure project .

Interim Financing No updates r Dudley Property - Status Update Property transfer to Town complete.

o Wheatland's project No updates .

Speeding on Main St Sheriff s Office continuing to run radar in Town.

r Boat ramp improvements o Still waiting on permits- will contact Rauch for update on permit status.

Boat landing parking and signage o Will leave temporary regulation signage up thru June. Will start enforcemenVtowing on June l.

Town Dock projects .

Rauch contracts and Change order Change order for construction management services is estimated $27,500 with additional RPR hourly rate of $75. MDE only funds 15%o of construction costs for construction management and RPR. 15% equals $31,718. Change order doesn't include RpR cost in total.

Rauch estimates 40 hrlmonth at 3 months for total near $9,000 which is over MDE limit.

Construction management services also increased $7,000 from original cost estimate. Options would be to counteroffer Rauch and if unable to lower costs would then need to put out to bid' Ms. Ryan will discuss with Rauch and relay back to Commissioners before deciding.

' Harbormaster duties list drafted for Commissioners review. Harbormaster should have direct phone' Number 9T b." displayed on signage to report issues. Harbormaster, Commissioners, Town office staff will have authority to hive violators towed at ramp area. Commissioners fine with draft duty list. Can discuss with potential harbormaster appointee for input' Duties can be drafted into future resolution adopting harbormaster position.

r Property Maintenance Mr. Veasel currently going through ethics review with QAC. Current QAC property maintenance ordinance presented to Commissioners for discussion of possible revisions of Town property maintenance ordinance.

NEW BUSINESS

r ORDINANCE 21-01 - AN ORDINANCE OF THE TOWN OF QUEENSTOWN ADOPTING

THE 2O2I EDITION OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE, AS

AMENDED BY THIS ORDINANCE, AS THE PROPERTY MAINTENANCE CODE OF THE

TOWN OF QUEENSTOWN, AND REPEALING ALL ORDINANCES IN CONFLICT

HEREWITH (eligible for discussion and introduction) After earlier ptop"rty maintenance discussion, Commissioners will defer until next meeting' o On-call contractor agreement Agreement drafted for Town contractors by Ms. Ryan. Presented to Commissioners for review' Will schedule meeting with Town Plumber Steve Roberson to discuss contract agreement' ATTORNEY UPDATBS -No uPdates PUBLIC COMMENT - No comments

second. VOTE: 3 qte - 0 na:t