Town Commissioners Minutes — 2019-11-20

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMTSSTONERS
November 2012019
PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Lyndsey Ryan, Town
Attorney, and Amy Moore, Town Manager/Clerk. Commissioner Al Hardee was absent.
REGULAR MEETING CALLED TO ORDER AT 7:02 P.M.
Commissioner Schuster was sworn in as Town Commissioner for another three-year term.
GUESTS
Mr. Perry Stutman was to be in attendance to be recognized as Volunteer of the Year for 2019,
however, he is ill and unable to attend. We will reschedule.
Robert Rauch, Town Engineer, was present to update on the I & I project. He advised that Mobile
Dredging and Video Pipe (MDVP) say they can grout the terra cotta pipes. Best circumstance is to
grout then sleeve. Some areas may be dig and replace. He would like the Town's blessing to go the
grouting route. President Willis motioned to approve grouting work as recofirmended by Mr. Rauch.
Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
In addition to the I & I, there was discussion on the water tower project. Peter Dudley is willing to sell
the land to the Town as a straight land purchase, but would like a meeting with Mr. Rauch and the
Commissioners to discuss future allocations. President Willis motioned to purchase the Dudley
property, subject to conditions. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
President Willis motioned to enter into an agreement with Rauch, Inc. to design the new water tower
and infrastructure. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
Mr. Rauch will also be submitting a proposal on the annual capacity report.
PUBLIC WORKS - Amy Moore
o
Lane Cole was present and updated the Commissioners on the outlets water tower. Waiting for
bacteria tests to be completed and then should go back online.
o
Clerk advised received several tree trimming complaints regarding the trees trimmed in the
buffer between Olde Point Lane and Rt. 301. Pat Bowell advised she took soil samples of that
area and sent thern off to the University of Delaware. There are several species that could be
planted there that would grow to screen, however, due to the drought, most nurseries will not
guarantee the plants at this time. It was decided to plant in the spring. The Arboretum donated
some trees, and they will be planted where several were removed inside the buffer between
Main St. and Olde Point/Wick Crt.
PLANNING - Amy Moore
o
The Commission held a discussion on the Trails Master Plan draft. Members from County
planning were in attendance as well as the Town trails group, who were invited to attend.
FINANCE COMMITTEE - Pat Bowell
o
Revised, completed and submitted the SHA annual report
o
Audit is complete

TOWN MANAGER/CLERI(.TREASURER
Treasurerts Report -
checking $
General Fund 8,883.12
checking
Water/Sewer Fund $ 115,208.60
President Willis motioned to transfer funds from CD's to the General Fund to cover the capital
expenses if necessary. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
Minutes -
October minutes tabled until Novernber meeting.
Correspondence/Other - Amy Moore
o
Lions Club allows use of the stage for concerts and has been reserved for the tree lighting.
President Willis motioned to donate $250 to the Lions Club. Motion seconded by
Commissioner Schuster. Vote: 2-aye,0-nay
o
Clerk advised that some of our Christmas wreaths, which are almost 20 years old, are in bad
shape and can't be repaired or used. Per past discussions, looked into replacing with lighted
snowflakes. Snowflakes are $299 ea. and ship within one week. President Willis motioned to
purchase 8 snowflakes. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
o
Clerk advised that Mr. John Fitzgerald has resigned from the Board of Appeals as they are
moving from Queenstown. Vacancy will be advertised in next newsletter.
o
ESAM dinner on January 2l't. Both Commissioners can attend. Will check with
Commissioner Hardee and then make reservations.
o
American Legion Auxiliary is celebrating 100 years. The Commissioners issued a
proclamation to the American Legion Post#296 in celebration of the 100 years. President
Willis will attend the Legion celebration on lll23ll9 and present to the mernbers.
o
In order to discuss personnel matters, the Clerk requested a Closed Session at the end of the
meeting.
OLD BUSINESS _
o
The following Ordinances were introduced on 09125119 and forwarded to the Planning
Commission, which held a public hearing on 11106119. President Willis motioned to hold a
public hearing onl2llS/19 at 7:00 p.m. on the following Ordinances:
ORDINA}ICE NO. 19.06. AN ORDINANCE OF THE COMMISSIONERS OF
QUEENSTOWN TO AMEND ARTICLE VIII, SECTION 94 TITLED HEIGHT, AREA AND
BULK REQUIREMENTS AND ARTICLE VIII, SECTION 95 TITLED TABLE OF
HEIGHT, AREA AND BULK REQUIREMENTS OF THE QUEENSTOWN ZONING
ORDINANCE TO PERMIT ACCESSORY STRUCTURES WITH A MAXIMUM HEIGHT
OF 26 FEET IN THE R-I AND R-2 ZONING DISTRICTS PROVIDED THAT THE HEIGHT
ACCESSORY STRUCTURE DOES NOT EXCEED THE HEIGHT OF THE PRINCIPAL
STRUCTURE
-
ORDINAIICE 19-07 AN ORDTNANCE OF THE TOWN OF QUEENSTOWN
AMENDING ARTICLE XVI, SECTION Iq2TITLED CHANGES AND AMENDMENTS OF
THE QUEENSTOWN ZONING ORDINANCE TO REVISE THE PROCESS TO AMEND

THE QUEENSTOWN ZONING ORDINANCE BY ELIMINATING THE REQUIREMENT
OF ADVERTISING IN THE NEWSPAPER THE PUBLIC HEARING BEFORE THE
PLANNING COMMISSION
oRDrNAr\CE 19-08 - AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO AMEND
ARTICLE XII, SECTION I22 OF THE QUEENSTOWN ZONING ORDINANCE TITLED
..EXPIRATION
OF BUILDING PERMIT'' TO CLEARLY ESTABLISH THE TIME PERIOD
FOR EXPIRATION AND TO ESTABLISH CIRCUMSTANCES PERMITTING THE
RENEWAL AN EXISTING BUILDING PERMIT
-
ORDINANCE 19-09 AN ORDTNANCE OF THE TOWN OF QUEENSTOWN TO
AMEND SECTION 88 OF THE QUEENSTOWN ZONING ORDINANCE TO REQUIRE A
PERMIT FOR THE PLACEMENT OF FACILITIES OR UTILITIES IN, UPON, OR OVER
THE SIDEWALKS AND THE TOWN RIGHT OF WAY AND ADOPT SPECIFIC
REGULATIONS APPLICABLE TO ABOVE GROUND FACILITIES INCLUDING
COMMUNICATIONS FACILITIES, SMALL CELL FACILITIES, AND WIRELESS
SUPPORT STRUCTURES IN, UPON, OR OVER THE SIDEWALKS AND THE TOWN
RIGHT OF WAY
Motion seconded by Commissioner Schuster. Vote: 2-aye,O-nay
NEW BUSINESS _
President Willis motioned to look into hiring part time office staff. Motion seconded by
Commissioner Schuster. Vote: 2-aye,O-nay
ATTORNEY UPDATES - None
PUBLIC COMMENT - None
President Willis motioned to adjoum the regular meeting for the purpose of entering into Closed
Session at832 p.m. to discuss persorurel matters. Motion seconded by Commissioner Schuster. Vote:
2-aye,0-nay
President Willis motioned to adjourn the Closed Session at 8:40 p.m. and reconvene the regular
meeting. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
President Willis motioned to hire Bryan Miller as a full-time public works employee with salary and
benefits as determined previously. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay
There being no further business at this time, President Willis motioned to adjourn the regular meeting
at 8:41 p.m. Motion seconded by Commissioner Schuster. Vote: 2-aye,O-nay
Respectfu lly submitted,
Amy WQkloore
Town Manager/Clerk

TOWN OF OUEENSTOWN
CLOSED MEETING/EXECUTIVE SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetings.
(1)
DATE AND TTME OF PROPOSED CLOSED MEETING OR EXECUTIVE
SESSION:
\\lL li Ollr,\ t{"tr€-lr Bgz
Date: Time:
(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
EXECUTIVE SESSION (circle the section of the law which authorizes the closed
session):
Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3-
30s(b) Q0r4)
c
discuss:
the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance
evaluation of appointees, employees, or officials over whom it has
jurisdiction; or
(iD any other personnel matter that affects I or more specific
individuals;
(2) protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
(3) consider the acquisition of real property for a public purPose and matters
directly related thereto;
(4) consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State;
(s) consider the invesftnent of public funds;
(6) consider the marketing of public securities;
Closed Session form Rev. l.l5
Paee I

(7)
consult with counsel to obtain legal advice;
(8)
consult with staff, or other individuals about pending or potential
litigation;
(9)
conduct collective bargaining negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,
including;
(D
the deployment of fire and police services and staff; and
(ii)
the development and implementation of emergency plans;
(11)
prepare, administer, or grade a scholastic, licensing, or qualifying
examination;
(12)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13) comply with a specific constitutional, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(14)
before a contract is awarded or bids are opened, discuss a matter directly
if
related to a negotiating strategy or the contents of a bid or proposal,
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3)
TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
EXECUTIVE SESSION:
\^
Cr,,reenSTD\^J Cosnr.n\SSrDr\e/r
S
(Name of Board, Agency, Commission, or Committee)
(4)
IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:
p'\{
pevso nne\ r-{cl.L\</r ap p\t anF
c
Closed Session form Rev. I . l5
Page2

(5)
MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQUESTED:
Name Vote on Closure
-fob^ (circle correct vote)
rnl\\\r
s
@Aeainst
Hoqre Schra:x.r
@Against
I
For/Against
For/Against
For/Against
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(6) TIME CLOSED SESSION CONVENED:
B'to
TIME CLOSED SESSION CONCLUDED:
(7) PERSONS PRESENT AT CLOSED SESSION:
Closed Session form Rev. 1.15
Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION HELD:
Tow.'
Hat\
(9)
PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
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arnr\ .\ \Q
ve ccMw\e nc\r \rrr Kez4>
(10)
SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:
CERTIFICATE OF PRESIDING OFFICER
I hereby certify that I am the presiding officer of G\lggn:ruwn CirMf,,nr,ss\o,ae-rs
public board, agency, commission, commiffee, or other public body of the .Town of
Queenstown, Maryland. I further certify that by a majority vote on the 'ZO hday of
ND.r ZO\q the aforesaid agency, board, co---itt"r, or looted to
"o--ision
hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that
no other topics were discussed, and that the foregoing is a true record of the closed
Closed Session form Rev. I . l5
Page 4

meeting described herein. The Clerk or Secretary is directed to maintain this document
as a public record of the Town of Queenstown, and to append the same to the minutes of
the next public meeting of the aforesaid agency, board, committee, or commission.
\\fIat olrl
Date
-(osn lt\\ts
\n
PrintedName
AYre5rc\errt
Title
Closed Session form Rev. 1.15
Pqge 5