Town Commissioners Minutes — 2020-10-28
Minutes October 28, 2020 · 4 page(s) in the original
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QUEENSTOWTI COMMTSSTONERS
October 28,2020 PRESENT: President Tom Willis, Jr., Commissioner Al Hardee, Commissioner Bryon Callahan, Town Clerk Aaron Homey, Town Manager Amy Moore, Town Attorney Lyndsey Ryan
REGULAR MEETING CALLED TO ORDER AT 7PM
GUESTS - Sergeant Troy LowerylCaptainChris Amoia, QAC Sheriff s Office o Sgt. Lowery introduced himself as the new liaison for Queenstown and discussed the speeding issues in town. Has been a concern in town and have been patrolling area more frequently. If possible, contact him with tags/descriptions of frequent offender vehicles and times of day problerns are seen, can visit addresses in person to give notice. Usually effective in curbing
issues. Capt. Amoia introduced himself and reiterated Sgt. Lowery's staternents. Added Sgt.
Lowery should be first contact for any Sheriff Dept. needs, especially more urgent, as he would be able to most quickly address any issues or concems from the town. Also have ternporary speed display signs if town should have interest which can help reduce speeding as well.
President Willis at this time announced a correction to the agenda. Corrections were a change in ordinance number from 20-04 to 20-05 and the addition of Town dock issues to Old Business.
COMMITTEE S/DEPARTMENT
S
o Public Works - Amy Moore o Queenstown Village storm pond outfall ditch in Dudley field to Rt. 18 ditch. Pond was cleaned weeks back, had to wait until crop harvested to check ditch. Ditch was checked and opened up in one area. Wick Dudley would like to install piping on property, would be their responsibility to install.
o Fence around water tower at Outlet Center was damaged by unknown vehicle. Filed report with LGIT. Amount of damage likely less than deductible. May have town employees repair damage for now.
o George Frigon submitted proposal for consulting services related to WWTP. Can discuss at future work session. Mr. Frigon discussed with Town Engineer Bob Rauch who is ok with proposal.
o Ordinance drafted dealing with water meters, who pays for, who supplies, who maintains. Current ordinance does not clearly speciff responsibility. Could be introduced at next meeting if in favor.
o Complaint from resident in Queenstown Harbor about curbs in that area in bad shape.
Mr. Hardee informed he noticed some are cracking but not bad, road currently slated to be paved next year. Could wait until then to address any curb repairs.
o Planning - Matt Reno o Loretta Hohmann resigning position on planning commission due to moving out of state soon. Will be seeking interest from residents to fill the vacancy.
o Master Development Plan for Wheatland's was submitted. Planning commission will review at the next meeting.
o QAC has appointed new director for planringlzoning. Mr. Reno reached out and sent copy of Trails Master Plan to insure she had one, invited her to attend future meetings.
o Finance Committee o No updates
TOWI\ CLERI(
o Treasurers/FinanceReport o General Fund - $276,045.08 o Water/Sewer Fund - $160,125.07 o Minutes o May 12,2020 - Special Meeting Pres. Willis motion to approve. Comm. Hardee second. I/OTE 2 aye - 0 nay o Jtme24,2020 - Closed Meeting Pres. Willis motion to approve. Comm. Hardee second. VOTE 2 aye - 0 nay o July 9, 2020 - Special Meeting Pres. Willis motion to approve. Comm. Hardee second. I/OTE 2 aye - 0 nay
o July 16, 2020 - Special Meeting Pres. Willis motion to approve. Comm. Hardee second. I/OTE 2 aye - 0 nay Comm. Callahan did not attend these four meetings and abstained from voting.
o September 23,2020 - Regular Meeting Pres. Willis motion to approve. Comm. Hardee second. VOTE 3 aye - 0 nay o September 28,2020 - Special Meeting Pres. Willis motion to approve. Comm. Hardee second. I/OTE 3 aye - 0 nay o Correspondence/Requests/Info - Sent and Received o 4ft Wednesday in November is day before Thanksgiving. Will have November meeting on the 3d Wednesday, November 18.
o 4th Wednesday in December is two days before Christmas. Will have Decernber meeting on the 3d Wednesday, Decernber 16.
o Annual Town Christmas Party - Current plans?
Pres. Willis motion to cancel party. Comm. Callahan second. VOTE 3 aye - 0 nay o Annual Christmas Tree Lighting - Current plans? Will have tree display as usual without lighting ceremony or events.
TOWI\ MANAGER
o Write-in nomination deadline passed with no candidates filed - election is now cancelled, and Comm. Hardee is declared elected to a new term.
o Current write-in nomination deadline of 10 days prior to election - leads to unnecessary legal ad expenses related to election if election is cancelled. Adjusting deadline would help save costs.
Resolution drafted to amend charter to move deadline to 25 days prior to election. Can bring up for vote at next meeting.
o Rental of Town Office downstairs space by Nikki Williams - only needs one room at this time.
Commissioners need to determine amount per month. Commissioners believe enough to cover expenses is fine - around $200 per month. Ms. Williams to determine length of agreement needed and discuss terms of lease. Ms. Ryan will work on drafting agreonent.
o Need to have closed session at end of meeting to discuss personnel issues.
OLD BUSINESS
o I & Iproject o Smoke testing performed in June. Identified/contacted all residents with damaged cleanouts or laterals. Most have been repaired or are in process of repair. Will follow up with inspections to confirm in next week or two.
o Water Tower & Infrastructure project - Interim Financing o Spoken with reps at Queenstown Bank, Shore United Bank, BB&T Bank. Will work on proposals for $1,828,000 line of credit for 24-month term. Should have by next meeting.
Will schedule meeting with Dudley/lVaterman before making any decisions.
o Bob Rauch spoke with Jay Friel. They are agreeable to r-o-w easement for force main thru Friel property. Believes no advantage for water tower on Friel property however, still looking at putting tower on Dudley property. Looking into pricing for underground water tank as well.
Dudley Property - Acceptance of terms o ORDINANCE -
20-05 AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO
AUTHORIZE THE PURCHASE OF 0.67 ACRES OF LAND OWNED BY F. WICK
DUDLEY, PETER I. DUDLEY AND CLAY D. E'TNAS, TAX MAP 51H, GRID 2I,
PARCEL 40 FIFTH ELECTION DISTRICT, QUEEN ANNE'S COUNTY,
MARYLAND FOR THE PLACEMENT OF A WATER TOWER TO SERVICE THE
RESIDENTS OF THE TOWN OF QUEENSTOWN AND TO AUTHORIZE THE
PRESIDENT OF THE COMMISSIONERS OF QUEENSTOWN TO EXECUTE SUCH
DEEDS AND PLATS AS ARE NECESSARY TO EFFECTUATE THE SALE eligible for adoption .
Will table pending meeting with Dudley andlor Waterman.
Wheatland's Project - Petition for Planned Dev. - Waterman Family Ltd. Partnership o Master Development Plan has been submitted to Planning Commission. Will review at next meeting.
Speeding on Main St o Previously discussed during Guests.
Boat ramp improvernents/ Boat landing parking and signage o Parking stops have been installed. Mr. Reno updated that paint not adhering to stops.
Still experimenting. Not putting in millings at this time as costs too high and not budgeted. Regulation sign will be installed soon.
o Bob Rauch did not have additional info regarding boat ramp as originally thought - only kayak launch info. Will work on getting numbers for basic improvements at ramp for next year's budget.
o Need to get sign stating need to permit to use facilitlow info installed asap, work on permit decal, application, discuss resident/non-resident permit fees. Agree to set nonresident at $I50/resident at $5. Fees collected would go to projects related to landing maintenance.
o Can draft resolution for next meeting to adopt permit application and permit fees.
Trailer parking issues o Make changes to address? Leave ordinances as are for now? Agree to leave as is, continue sending letters to violators. Can address further in future if problems continue.
o Mr. Reno mentioned possibility of utilizing donated land as part of Wheatland's project for trailer parking storage lot. Could be rented to residents as option to store trailers if
I
needed. acre now but maybe possibility for more in future. Could bring revenue to town in rental fees.
Town Dock Projects o Still waiting on dredge permit. Have received approval from MDE. Waiting on Army Corps of Engineers- needed additional info- supplied to thern. Ms. Moore was contacted and told they are running very slow.
o Bulkhead and decking project - Mr. Rauch completed survey work, now working on scope of work. Work will include repair/replace decking, sheathing repair, asphalt repair, new piling, new signs, safety improvement, new water spigot to end of pier.
NEW BUSINESS
o No new business
ATTORI\EY I]PDATES
o No attorneyupdates
PUBLIC COMMENT
o No public cornrnents Pres. Willis motion to close regular session and enter closed session at 8:12pm. Comm. Callahan second. I/OTE 3 aye - 0 nay
CLOSED SESSION
Pres. Willis motion to leave closed sessian and retum to regular session at 8:20prn. Cornm. Callalwn second. I/OTE 3 aye- 0 nay Pres. Willis motion to djourn regular meeting at 8:20pm. Comm. Callahan second. I/OTE 3 aye - 0 rury