Town Commissioners Minutes — 2019-10-23

QUEENSTOWN COMMTSSTONERS

October 23,2019 PRESENT: President Thomas B. Willis, Jr., Commissioner Al Hardee, Lyndsey Ryan, Town Attorney, and Amy Moore, Town Manager/Clerk. Commissioner Holger Schuster was absent.

President Willis motioned to move into Closed Session at 6:23 p.m. for the purpose of discussing possible acquisition of property. Motion seconded by Commissioner Hardee. Vote: 2-aye,O-nay President Willis motioned to adjourn the Closed Session at 6:55 p.m. Motion seconded by Commissioner Hardee. Vote: 2-aye,0-nay REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.

PUBLIC HEARINGS CALLED TO ORDER AT 7:01 P.M.

ORDTNAI\CE NO. 19-05 - AN ORDINANCE OF THE TOWN OF QUEENSTOWN TO

AMEND THE QUEENSTOWN ZONING ORDINAI\CE (to permit mixed use development to include singlefamily residences and limit the percentage of allowable residential uses per site in the PRC zone)

RESOLUTION NO. 19.104 - A RESOLUTION OF THE COMMISSIONERS OF

QUEENSTOWN TO AMEND TrrE QUEENSTOWIY 2017 COMPREHENSM PLAI\

TO REFLECT THE FUTURE DEVELOPMENT OF THE WHEATLAND FARM

Town Attorney Lyndsey Ryan advised that the Planning Commission reviewed and unanimously recommends that they be adopted. She advised that the County found them to be consistent with the plan, and the State also had no objections.

There was no public comment received.

President Willis motioned to adjourn the hearings at 7:05 p.m. Motion seconded by Commissioner Hardee. Vote: 2-aye, }-na

GUESTS

Caden Quirion was present requesting if there were any projects that he may be able to take on as a way to earn his Citizenship merit badge with the Boy Scouts. The Commissioners advised that there was an upcoming project that he may be able to assist with by doing some landscaping.

Lane Cole was present at the request of the Commissioners. President Willis stated that in May 1991, Lane Cole became a Town Commissioner of Queenstown, dedicating his time and seruice to our residents for one initial term. He again ran for office and was re-elected in 1998, serving until August 200I, at which time he became the Public Works Director for the Town.

From August 200I, until his retirement in Decernber 2017, Mr. Cole was instrumental in coordinating, directing, and assisting contractors in day-to-day projects, as well as our large capital projects, such as installation of water meters to all properties, two new town wells, replacement of water and sewer infrastrucfure, street paving, and our largest project to date, the new wastewater treatment plant. Mr.

Cole always took pride in any project or task he undertook, but the new wastewater plant is his pride joy.

and Since retiring, Mr. Cole has made himself available to assist town employees with public works projects, fill in when ernployees are absent, and oversee ongoing capital projects.

With this in mind, the Town Commissioners of Queenstown are honored to dedicate the Queenstown Public Works Facility in the nirme of E. Lane Cole. A ceremony dedicating the facility will take place on Saturday, Novonber 2,2019 and a sign will be erected at the entrance of the facility.

PUBLIC WORKS - Amy Moore o Streets have been paved and speed bumps reinstalled o Discussion on infrastructure work needed on Wall Street. President Willis motioned to put the work out to bid. Motion seconded by Commissioner Hardee.

o Lane Cole advised that the ditch work at Royal Farms and Rt. 301 is subject to start around October 24th.

o Dump truck was taken to Delaware to have the body measured. There was a slight increase since the quote was obtained in March. Commissioner Hardee motioned to all additional expense in the truck body up to $5,000. President Willis seconded. Vote: 2-aye,O-nay o Trees to be removed and sidewalks/driveways to be repaired at Queenstown Village. Mr. Cole suggested if we are replanting, that it not be done in the right of way. If a tree is to be left at a

resident's request, town can alter the driveway to accommodate. However, we will need the property owner to sign an agreement. Ms. Ryan will draft up an agreement.

o President Willis motioned to approve the tree and concrete work contingent on approval from the Town Attorney to ensure in compliance with Charter and pertinent ordinances. Motion seconded by Commissioner Hardee. Vote: 2-aye,O-nay PLAI\NING- Phil Snyder o Advised the Commission wanted different time limits on the building permits. They were tryrng to make sure do-it-yourself projects had time to be completed. They were looking at a I

yr. start time with 2 yr. completion. The Town Commissioners want work started within 6 months and completed within 1 year. He advised that Town Planner Peter Johnston said some financial institutions require a building permit before applicant can receive financing.

Commissioners stated they are willing to work with residents if good faith effort is made to complete projects.

o The Commission was questioning whether the FCC small cell sites would interfere with leases from existing cariers in town. He was advised by Ms. Ryan that there would be no issues.

FINANCE COMMITTEE - No update

TOWN MANAGER/CLERI(.TREASURER

Treasurerts Report - checking General Fund S 12I,632.90 Water/Sewer Fund checking $ 117,080.07 checking $ -0- WWTP Project (account closed) Minutes - Commissioner Hardee motioned to accept the Septernber 25,2019 Regular Meeting minutes as written. Motion seconded by President Willis. Vote: 2-aye,0-nay Correspondence/Other - Amy Moore o Letter from Mr. Kevin Cashen, President of Queenstown Bank, requesting town change

regulations to allow thern to install an electronic sign. Sign was from one of their Kent Island locations. Current regulation does not permit such a sign. Commissioners referred this to the Planning Commission for review and comment o Letter received from Business Queen Anne and email from Barry Waterman regarding the County's regulations on holding a liquor license. Currently, law would prohibit any national

chain restaurants from coming to Queen Anne's County as they have to live in the county for at least two years or own a percentage of the company. BQA is requesting the County change the requirements, and Mr. Waterman is requesting the Town's support. President Willis motioned to send a letter to the County Commissioners requesting an amendment to the residential requirernent to obtain a liquor license. Motion seconded by Commissioner Hardee. Vote: 2-

aye,0-nay o Di Quynn-Reno provided the Clerk with a breakdown of the Community Yard Sale costs:

o - 22 spaces rented at $10 ea. $220.00 o costs Adverting 62.77 o Total donation to QVFD $157.23 o Dredge project - comment period is open until November l't with DNR o Police coverage schedule ends October 3l't. Paul Cain stated he sees it working and thanked the Commissioners. Commissioners agreed to keep the same schedule for November.

o Volunteer of the Year - Commissioner Hardee motioned to select Perry Stutman as Volunteer of the Year for 2019. Mr. Stutman served as a Town Commissioner, Planning Commission mernber and past Chairman, was on the board at MML, as well as served as President and VP of ESAM. In addition, he drafted several manuals for the town. President Willis seconded.

Vote: 2-aye,O-nay o Commissioner Hardee motioned to dedicate November as Municipal Government Works month, via Resolution l9-105. Motion seconded by Presidort Willis. Vote: 2-aye,O-nay o Rauch, Inc. is working on some planning tools for their loans/grants program administration and would like an idea of the town's goals for infrastructure and other funding. Mr. Snyder stated the trails project could use some funding.

o ESAM legislative dinner is Tuesday, January 2l't atFisherman's Inn.

o Due to holidays, upcoming meetings will be held on November 20th and December l8th.

o Tree lighting will take place on November 30th o Christmas party for staff, volunteers and consultants will be December I lth.

OLD BUSINESS _

President Willis motioned to adopt Ordinance l9-105, as was presented during the public hearing.

Motion seconded by Commissioner Hardee. Vote: 2-aye,0-nay Commissioner Hardee motioned to adopt Resolution 19-104, as was presented during the public hearing. Motion seconded by President Willis. Vote: 2-aye,O-nay While Commissioner Schuster was not present and did not vote, he did relay his support to adopt the Ordinance and Resolution.

NEW BUSINESS - None ATTORNEY UPDATES - None PUBLIC COMMENT - None There being no further business at this time, President Willis motioned to adjourn the regular meeting at 8:16 p.m. Motion seconded by Commissioner Hardee. Vote: 2-aye,0-nay Respectfu lly submitted, Town Manager/Clerk

TOWN OF QUEENSTOWI\

CLOSED MEETING/EXECUTIYE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(I)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

o"t", [B ltq rime: (r23 lO (2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3- 30s(b) (2014) (1) discuss:

(D

the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (iD any other personnel matter that affects 1 or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

consider the acquisition of real property for a public purpose and matters directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial organization to locate, expand, or remain in the State;

(5) consider the investment of public funds;

(6) consider the marketing of public securities;

Closed Session form Rev. I . 15 Page I (7) consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

O the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualiffing examination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents of a bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process,

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

(Name of Board, Agency, Commission, or Committee) (4) IDENTIFY TOPIC(S) PROPOSED FOR DTSCUSSTON rN CLOSED SESSTON:

Closed Session form Rev. 1.15 Pase2

(5) MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Tor.t Nrt\is @Aeainst For/Against For/Against For/Against bzs

(6) TIME CLOSED SESSION CONVENED:

b5s

TIME CLOSED SESSION CONCLUDED:

(7) PERSONS PRESENT AT CLOSED SESSION:

Closed Session form Rev. l.15 Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION HELD:

(9)

PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

+Cx(qS (10)

SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION. IF ANY:

fis\c

CERTIFICATE OF PRESIDING OFFICER

I I

hereby certiff that am the presiding officer or CDstrqtisronerS public board, agency, commission, committee, or other public body of the Town of Queenstown, Maryland. I further certify that by a majority vote on th; 23rdday of UCk. A)\ I , the aforesaid agency, board, committee, or commission voted to hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that no other topics were discussed, and that the foregoing is a true record of the closed

Closed Session form Rev. l.l5 Page 4 meeting described herein. The Clerk is directed to maintain this document as a public record of the Town of Queenstown, and to append the same to the minutes of the next public meeting of the aforesaid agency, board, committee, or commission.

lr \0\6\\q Date -[uu \lut\is Printed Name Closed Session form Rev. l.15 Page 5