Town Commissioners Minutes — 2019-08-28

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
August 28,2019
PRESENT: President Thomas B. Willis, Jr., Commissioner Al Hardee, Commissioner Holger
Schuster, and Amy Moore, Town Manager/Clerk.
.
REGULAR MEETING CALLED TO ORDER AT 7:OO P.M.
GUESTS - none
PUBLIC WORKS - Amy Moore
o
Received quote from Pavemaster to pave Harbor Lane in the amount of $106,000. Paving will
be done next fiscal year.
o
Chris Ritch was present and advised that he was informed by his contact at SHA that permits
were required for SHA to clean out the ditches along Royal Farms and along Rt. 301. We will
follow up.
o
Boardwalk along Rt. 18 in need of some work. Town would be responsible for any repairs and
maintenance.
o
Ditch and stormwater management pond at Queenstown Village will be cleaned out to address
drainage concems from Bill Benton and Jerry Young.
o
Trees in open spaces at Queenstown Village in need of removal and trimming. Some concrete
work will also need to be done.
o
Still working on securing location for new water tower. Spoke with Jay Friel, and have
meeting coming up with Peter Dudley.
o
Interior work on the Outlets tower is scheduled to begin week of 9/16119.
PLAI\INING - Amy Moore
o
Work is continuing on the Trails Master Plan document
o
Planning Commission is suggesting town consider increasing the height limit on accessory
dwelling structures from 16 ft.. to 26 ft., as zoning ordinance allows for accessory dwelling
structures, but they are prohibitive by the current height regulation.
FINANCE COMMITTEE - No update
TOWN MANAGER/CLERK.TREASURER
Treasurerts Report -
General Fund checking $ 147,686.09
Water/Sewer Fund checking $ 144,106.07
WWTP Project checking $ 8,259.86
Minutes -
Commissioner Willis motioned to accept the May 22,2019 Closed Session minutes as written. Motion
seconded by Commissioner Schuster. Vote: 3-aye,0-nay
Commissioner Willis motioned to accept the May 23,2019 Special Session minutes as written.
Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay
Commissioner Willis motioned to accept the May 29,2019 Closed Session minutes as written. Motion
seconded by Commissioner Hardee. Vote: 3-aye,0-nay

Commissioner Willis motioned to accept the June 12,2019 Closed Session minutes as written. Motion
seconded by Commissioner Schuster. Vote: 3-aye,O-nay
Commissioner Willis motioned to accept the July 24,2019 Regular minutes as written. Motion
seconded by Commissioner Hardee. Vote: 3-aye,0-nay
Commissioner Willis motioned to accept the July 24,2019 Closed Session minutes as written. Motion
seconded by Commissioner Schuster. Vote: 3-aye,O-nay
Commissioner Willis motioned to accept the August 2,2019 Closed Session minutes as written.
Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay
Commissioner Willis motioned to accept the August 9,2019 Special meeting minutes as written.
Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay
Commissioner Willis motioned to accept the August 9,2019 Closed Session minutes as written.
Motion seconded by Commissioner Hardee. Vote: 3-aye,O-nay
Correspondence/Other - Amy Moore
o
Clerk advised that the remaining funds not used from the Shoreline Restoration Project have
reverted back to the state. As we changed the scope of the original project, those funds did not
apply and we would need to resubmit under another funding cycle. The engineer's assessment
of the additional shoreline that was not part of the project found no signs of dramatic erosion,
therefore no need for further protection at this time.
o
Next ESAM meeting is 10/1/19. MDOP will be speakers
o
Clerk advised it was suggested to have a community shred day and obtained some prices. Di
Quynn-Reno, who was present, suggested partnering with another town if cost prohibitive.
Commissioners were in agreement and a date will be scheduled for spring 2020.
o
Clerk advised that Ms. Marjorie Lantz, Olde Point Lane, has requested speed bumps for the
Queenstown Village development. Commissioners would like input from the residents before
making a decision.
o
Summer concert series was a success. Commissioner Hardee said feedback included extending
it into Septernber and October, have food trucks or vendors on site, and to have J. Coursey
Willis return with a full band.
o
Bonfire and movie was also a success. Approximately 43 people attended. Looking at having
l-2 nexlyear.
o
Yard sale is Saturday, October 5th from 9-12
OLD BUSINESS - No updates
NEW BUSINESS - None
ATTORNEY UPDATES - None
PUBLIC COMMENT -
o
Di Quynn-Reno,6740 Main St., and Claire Leocha, 6750 Main St., were present with concems
and suggestions regarding the speeding in town on Rt. 18. Ms. Leocha advised that there is
severe risks to pedestrians due to speeding, and cited statistic from the Impact Speed and a
Pedestrian's Risk of Severe Injury or Death report put out by AAA Foundation for Traffic
Safety. They provided the Commissioners an approach to getting traffic to slow down and
improve the safety to residents:

1. Read the information they provided
2.
Invited the Commissioners to sit in their driveways during peak times to witness the
speeding for themselves
3.
Commissioners speak with identified speeders
4.
Have the Sheriffs Dept. issue tickets.
Commissioner Hardee advised he'd spoken with the Sheriff regarding the speeding issue and was told
if they know of a specific vehicle that speeds, they will deliberately stop thern. Ms. Quynn-Reno
stated that most vehicles speed early moming, late evening, and Sunday afternoons. She advised she
texted Sheriff Hoffrnan, but got no response, about a white truck from Steamboat Village that speeds
every morning and evening. Commissioner Hardee requested the information be sent to him and he
will contact them. The ladies provided a flyer and asked that it be inserted in the next newsletter.
President Willis motioned to adjourn the regular session at7:50 p.m. for the purpose of entering into a
Closed Session for the purpose of discussing a personnel matter. Motion seconded by Commissioner
Hardee. Vote: 3-aye,O-nay
President Willis motioned to adjoum the closed session at 8:01 p.m. and reconvene the regular
meeting. Motioned seconded by Commissioner Schuster. Vote: 3-aye,0-nay
President Willis motioned to hire a second full-time public works ernployee. Motion seconded by
Commissioner Schuster. Vote: 3-aye,O-nay
There being no further business at this time, President Willis motioned to adjourn the regular meeting
at8:02 p.m. Motion seconded by Commissioner Hardee. Vote: 3-aye,0-nay
Respectfully submiffed,
Amy WzlVloore
Town Manager/Clerk

TOWN OF OUEENSTOWN
CLOSED MEETING/DGCUTIVE SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial fimctions, or chance encounters or social
meetings.
(1)
DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTTVE
SESSION: '.ffW
""",8(&4tq rime:
'1
(2)
LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO
DGCUTTVE SESSION (circle the section of the law which authorizes the closed
session):
Open Meetings Ac! Maryland Code Annotated, Ge,neral Provisions Article, $ 3-
3050) Q0L4)
oyment, assignmen! promotion, discipline,
on, removal, resignation, or performance
evaluation of appointees, employees, or officials over whcim it has
jurisdiction; or
(ii)
any other personnel matter that affects I or more specific
individuals;
(2)
protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
(3)
consider the acquisition of real property for a public purpose and matters
directly related thereto
;
(4)
consider a matter that concems the proposal for a business or industrial
organiTalisn to locate, expand, or remain in the State;
(5)
consider the investnent of public funds;
(6)
consider the marketing of public securities;
Closed Session form Rev. 1.15
Page I

(7)
consult with counsel to obtain legal advice;
(8)
consult with staff, or other individuals about pending or potential
litigation;
(9)
conduct collective bargaining negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,
including;
(i)
the deplolnnent of fire and police services and staff; and
(ii)
the development and implementation of emergency plans;
(11)
prepare, administer, or grade a scholastic, licensing, or qualiffing
examination;
(I2)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13) comply with a specific constitutional, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(L4)
before a confract is awarded or bids are opend discuss a matter directly
if
related to a negotiating strategy or the contents of a bid or proposal,
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
EXECUTTVE SESSION:
(Name of Boar4 Agency,
(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:
Closed Session forrr Rev. l.l5
Page2

(5)
MEMBERS OF BOARD, AGENCY, COMMSSION, OR COMMITTEE
PRESENT AT PI.]BLIC MEETING AT WHICH CI,OSED SESSION
REQUESTED:
Name
@
gainst
@
gainst
For/Againsl
For/Against
(6) TIME CI,OSED SESSION CONVENED:
V'.ot
TIME CLOSED SESSION CONCLUDED: ?rn
(7) PERSONS PRESENT AT CI,OSED SESSION:
Closed Session form Rev. 1.15
Page 3

(8) PLACE CLOSED OR EXECUTIVE SESSION IIELD:
(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:
(10)
CERTIFICATE OF PRESIDING OFFICER
I hereby certify that I am the presiding officer of
public board, agency, commission, committee, or other public body g[-t[e-Town of
the aforesaid agency, board" ssmmifiss, or commission voted to
hol&d closetl meeting for the purposes, and to discuss the topics, set forth above, and that
no other topics were discussed, and that the foregoing is a true record of the closed
Closed Session form Rev. l.l5
Page 4

meeting described herein. The Clerk or Secretary is directed to maintain this document
as a public record of the Town of Queelrstown, and to append the same b the minutes of
the next public meeting of the aforesaid ag€,ncy, boa!{ committee, or commission.
u3hx(tq
(rcgd.et*
Closcd Scssion form Rev. l.15
Pagc 5