Town Commissioners Minutes — 2020-07-22

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
July 22,2020
PRESENT: President Thomas Willis, Commissioner Holger Schuster, Commissioner Al Hardee,
Town Manager Amy Moore, Town Clerk Aaron Horney
PUBLIC HEARING CALLED TO ORDERAT 6:45 PM
ORDINANCE 20-02 - AN ORDINANCE OF THE COMMISSIONERS OF QUEENSTOWN TO
ESTABLISH A TAX CREDIT AGAINST TOWN PROPERTY TAX ON CEKIAIN REAL
PROPERTY OWNED BY VOLLTNTEER FIRE DEPARTMENT MEMBERS
There were no public comments regarding the proposed ordinance.
President Willis motioned to adjourn the hearing at 6:47 pm. Motion seconded by Commissioner
Schuster. VOTE: 3 aye - 0 nay
REGULAR MEETING CALLED TO ORDERAT 7:OO PM
GUESTS:
Robert Rauch, Town Engineer
o
Smoke test results and recommendations
Smoke testing conducted on June 15 working with the Maryland Rural Water Assoc. Entire
town collection system tested to identiff sources of infiltration/inflow. Vast majority of
problems identified associated with broken sewer cleanouts - number of broken caps is
significant. Some broken laterals also identified. Few manholes - easy fix with basins. Few
examples of smoke coming from gutters - possibly downspouts connected to sewer system. No
smoke seen in areas that were major concern. Town should begin systematic repair of broken
caps - possibly a job for contractor - determine if Town or property owner t.iponsibility to
repair. Laterals are property owners' responsibility - notiff o*ners of need to repair or Town
can offer to repair with cost going to owners. All are important fixes and worth effort to repair
- will lead to significant reduction in I&I.
o
Wastewater capacity management plan
Plan completed but not submitted yet - was prepared in March around time of possible
membrane changes at plant - dataat that time wasn't relevant if changes were made. Used info
considering capacity for future development when completing plan Would like to review at
future meeting and update with most current information from l-ast 2 months before submittal
to MDE.
PUBLIC WORKS: Amy Moore
o
Plant currently running well.
o
Smoke testing results previously discussed.
o
Public works employees beginning day earlier/leaving earlier due to extreme temperatures last
several days.
PLANNING: Matt Reno
o
Working on trails master plan pdf to present at public meeting for public to review and provide
comments. Will update based on public comment and fiialize draft for ,.rri.*
by
Commissioners.

. Paul Cain gathering info regarding potential improvements at boat ramp area for
commissioners to consider. High usage of boat ramp area - lots of trailers on weekends -
complaints from nearby property owners of speeding near boat ramp area, in harbor, etc.
o
No set speed limit in harbor, just a non-regulatory buoy stating you are responsible for wake.
How to get speed regulations established in harbor? Contact DNR - attend future meeting to
determine requirements or process to establish regulations/enforcement.
FINANCE:
No updates from Finance Committee.
TOWN CLERK: Aaron Horney
.
Treasurers/Finance Report -
General Fund - $82,998.48
Water/Sewer Fund - $I7,103.98
o
Minutes -
President Willis motioned to accept the June 24, 2020 regular meeting minutes as written.
Motion seconded by Commissioner Hardee. VOTE: 2 aye - 0 nay. Commissioner Schuster was
not present for this meeting and did not vote.
o
Correspondence -
Contacted Metro Recreation regarding a quote to replace the slide at the Queenstown Park
playground - will provide to Commissioners once received for review.
TOWN MANAGER: Amy Moore
o
No updates other than previously discussed.
OLD BUSINESS:
o
I & I Project- previously discussed updates.
o
Water Tower & Infrastructure Project - Interim Financing - Ms. Moore currently working
on.
o
Dudley Property - Acceptance of Terms - Still waiting on response from Peter Dudley.
o
Water/Sewer Connection Fees - ORDINANCE 20-03 AN ORDINANCE OF THE TOWN
OF QUEENSTOWN TO AMEND THE TOWN'S WATER AND SEWER CAPITAL
ALLOCATION FEES FOR EACH RESIDENTIAL DWELLING UNIT AND NON-
RESIDENTIAL USES (eligible for introduction) - President Willis motioned to introduce Ord.
20-03, Commissioner Schuster seconded. VOTE: 3 aye - 0 nay
Public hearing for Ordinance 20-03 will be held on August26,2020.
o Wheatland's Project - Petition for Planned Development - Waterman Family Limited
Partnership - Planning Commission reviewed petition and approved concept plan/adopted
resolution. Mr. Waterman has submitted application to county to amend master water and sewer
plan.
o
Speeding on Main St. - Commissioner Hardee talked with Sheriff about sitting by Fire Dept.
between 1Oam - 2pm.Most speeding during those hours. Di Quynn-Reno stated still an issue
with mail delivery box truck speeding in town. TWo different drivers - only younger one
speeding. Postmaster has been contacted and has talked to his employees however box truck
not under his control. Need to find out who box truck driver's supervisor and contractor
company is and speak to them. In-town delivery truck also has obstructed view while driving
through town due to packages on dash for delivery, unsafe.

Fire Dept. Members Tax Credit - ORDINANCE 20-02 AN ORDINANCE OF THE
COMMISSIONERS OF QUEENSTOWN TO ESTABLISH A TAX CREDIT AGAINST
TOWN PROPERTY TAX ON CERTAIN REAL PROPERTY OWNED BY VOLTINTEER
FIRE DEPARTMENT MEMBERS (eligible for adoption) - President Willis motioned to adopt
Ord. 20-02. Commissioner Schuster seconded. VOTE: 3 aye - 0 nay.
Boat Ramp Improvements - Commissioner Hardee stated Isaac Wilding, a representative
from DNR, recently surveyed the boat ramp area. Regarding dredging Mr. Wilding stated the
areais too flat and boat ramp angle needs to be changed and therefore denied dredging request.
As Mr. Wilding only deals with dredging, Mr. Hardee suggests may be applying at the wrong
place and want to consider applying for construction permit for ramp improvements instead of
dredging permit. Left messages for Mr. Wilding, waiting to hear back regarding this possibility.
Also has received complaints from town resident regarding inability to use ramp on several
occasions due to amount of use by non-residents. Spoke with TownAttorney regarding issues,
suggested getting email/letter documentation on file of issues/complaints by town residents
regarding ramp usage by non-residents to potentially limit access to ramp area. Have received
a few already.
NEW BUSINESS:
Commissioner Schuster motioned to appoint Aaron R. Horney as Town Clerk & Treasurer.
Commissioner Hardee seconded. Vote: 3 aye - 0 nay.
Commissioner Schuster motioned to appoint Amy W. Moore as Town Manager. Commissioner
Hardee seconded. Vote: 2 aye - 0 nay. President Willis abstained.
Trailer Parking Issues - Discuss Amending Ordinances - Ms. Moore discussed recent issues
regarding enclosed trailer parking on Maryland Ave. longer than permitted by current
ordinance. Owner notified; trailer moved then would return after few days. Trailer now being
parked on Steamboat Ave. Parked in way that pos es hazard to emergency vehicles needing
access to the street. Current ordinance allows street trailer parking up to l2-hour period, which
leads to near constant parking on street when not being used. Parking now creating a problem
on Steamboat. Discuss possible amending of ordinance, change l2-hour period, restrict
overnight parking, etc. would have to discuss with Town Attorney as well. Mr. Hardee
concerned how would changes affect other boat trailers, residents, consider when discussing
changes. Mr. Reno suggests contacting other municipalities - how do they address similar
issues? Will check with Town Attorney how other town's ordinances a.re written.
ATTORNEY UPDATES:
.
Town Attorney not present - no updates.
PUBLIC COMMENT:
Di Quynn-Reno/Matt Reno
o
Questions regarding job descriptions adopted at last meeting - why did Town decide to adopt
descriptions ln form of resolutions? Would that make more difficult for adjustments to
descriptions to be made? Ms. Moore stated agreement with Ms. Quynn-Reno. Town Attorney
Lyndsey Ryan drafted resolutions as part of separation job description process for Town
Manager/town Clerk positions. Town went with process - was not specifically requested as
resolutions by Commissioners. She can discuss when present next meeting. Also notice no
qualification requirements stated for either position in descriptions - OiO Town discuss
qualification needs for positions? If current employees were to retire/leave, would new
resolutions be needed to update job descriptions with qualifications desired for new hires?

Suggests adding qualifications to bring the best applicants in when advertising open positions
with the Town, interviewing, etc. Would be beneficial to Town in future to have in place as
needs/decisions become more complex. Commissioners agree it would be beneficial. Will
discuss with Town Attorney. Mr. Reno also suggested changing some wording in Town
Manager Description to more accurately reflect duties assigned to position and to fix
grammatical errors. Ms. Moore will go over suggestions with Town Attorney.
There being no further business at this time, President Willis motioned to adjourn the regular
meeting at 8:16 pm. Commissioner Hardee seconded. VOTE: 3 aye - 0 nay.
Aaron R. Horney