Town Commissioners Minutes — 2021-03-10

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
March 10,2021
Special Meeting
A special meeting was held in the Town Office for the purpose of holding a Work Session to
discuss the terms of a Developers Rights and Responsibility Agreernent (DRRA) or Public Works
Agreement (PWA) to be drafted for Wheatland's.
President Willis called the special meeting to order at 9 am. Participating were President Tom
Willis, Commissioner Al Hardee, Commissioner Bryon Callahan, Town Attorney Lyndsey Ryan,
Town Manager Amy Moore and Town Clerk Aaron Horney.
Ms. Ryan explained that a DRRA is not really needed as the annexation agreement in place for
Wheatlands established many requirements that may have been desired in a DRRA. She explained
the need for a PWA to establish responsibility for maintenance of open space areas, roads,
water/sewer infrastructure installation and maintenance, etc.
After general discussion, the Commissioners agreed the Town should have ownership of the
roadways in the development but not the open space areas, which should be maintained by a HOA.
Agreed the Town should be responsible for basic services such as road maintenance, water/sewer,
trash/bulk/recycle collections, etc. An HOA should provide additional services that may be desired
such as maintenance of trails, open space, dog parks, etc. Also discussed were the need for a Town-
owned parcel within the development for purposes of storing maintenance equipment the town
would need for providing services and possibility of requiring contributions to the Queenstown
Vol. Fire Dept. over amounts required in the annexation agreement. Also discussion of need for
an HOA to be responsible for maintenance of the residential areas and separate agreements for
other entities to be responsible for maintenance of any commercial areas of the development.
Ms. Ryan explained that, according to the current annexation agreement, an impact study can be
required by the town to be performed by the developer. Such a study can be used to determine any
impact fees the Town would need per unit at the time of building permit or Certificate of
Occupancy issuance.
The Commissioners agreed that pending a meeting with Barry Waterman to discuss items further,
should start drafting a Public Works Agreement.
Ms. Moore brought up other business to discuss. First being she was contacted by Travis Palmer
of Charity Lane, who is interested in leasing office space in the Town Office basement. The use
would be for simple office business with no ernployees or customers. Commissioners agree to
consider request after getting more info on Mr. Palmer's type of business and input from current
tenant Nikki Williams. Next Ms. Moore discussed gutter work estimates at Town Office. Previous
estimate was increased to $1,350 due to necessity to install new downspouts around porch area,
additional gutters and material price increases. This exceeded the previously approved cap of $800
for the estimated work. After discussion the Commissioners unanimously agreed the work is
necessary and approved the increase. Finally, regarding the boat ramp and dock projects, Ms.
Moore advised she met with a DNR representative and discussed possibly combining the dock

project with the planned dredging project for Queenstown. Also informed bid documents for the
dock/ramp projects have not been sent out yet. Town Engineer Bob Rauch had recently revised
the parking area portion of the plans reflecting feedback from Planning Commission member Matt
Reno. As the parking area is not part of the planned work at the ramp, the Commissioners agree to
proceed with putting out bid documents for the projects.
There being nofurther business, President Willis motion to adjourn the Special Meeting at l0:26
am. Motion second by Comtnissioner Callahan. VOTE: 3 aye - 0 nay.
Town Clerlc/Treasurer