Town Commissioners Minutes — 2022-03-08

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMISSIONERS
March 8,2022
PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan. Town
Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan
REGULAR MEETING CALLED TO ORDER AT 4:OO PM
PUBLIC WORKS
o
Met with mason contractor regarding quote to repair brick sidewalk areas in Town center- should
have quote by next meeting.
o Recovery cleaning will be performed on trane I membranes at the treatment plant on April ll.
Microdyne rep will be present during cleaning to observe condition of membranes.
o
Contractor for T-Mobile noticed fence boards missing at Outlet Tower site- signs of human presence
within site. Has been repaired. Need for security motion lighting at site? Can look into.
o
Quote received from Pavemaster to form a swale on Charity La. to control water flows- $2,450.
Quote received also to repave basketball court at Old Wharf La. Park- $9,850. Commissioners wish
Ms. Moore to contact second contractor for quotes on both projects as well.
o
Waiting on John English to finish ditchwork behind Town Office. Also still investigating drainage
concerns in area of 219 Melvin Ave. Believed to be caused by culvert pipe needing to be lowered.
o
Recent fire in Town highlighted fire equipment access issues. Hardee- is there a desire to prohibit
parking on corners to help with fire/emergency vehicle access in Town streets? Commissioners wish
to view areas to see how would affect parking overall on streets as areas to park are limited as is.
PLANNING
o
currently looking into ideas for branding on the wall St. water tower.
o
Discussing idea of Town purchasing old Getty Station property at Del Rhodes & Melvin.
o
Currently working Critical Area updates, oversized vehicle parking issues.
o
Looking into issues_.arising from potential State legalization o? recreational marijuana- how to
address in zoning ordinance if so.
FINANCE COMMITTEE
o
Ms. Moore, Mr. Horney, Finance Chair. Pat Bowell attending COG meeting March 9 with County to
discuss County tax set-off.
HARBORMASTER
o
Matt Reno currently working with Mr. Horney to fill two vacant boat slips at docks. Slips 3 & 6
were relinquished at end of 2021.
TOWN CLERK
l.
Treasurers/T'inance Report
o
General- $93,038.85 Water/Sewer- $239,321.32 ARPA- $342.529.65
2.
Minutes
o
February 2,2022 (Work Session)
as was not present_for this meeting.
o
February 23,2022 (Regular meeting)
as was not presentfor this meeting.
o
February 23,2022 (Closed session)
Willis motion to
as was not presentfor this meeting
3.
correspondence/Requests/Info - sent and Received - (Nothing to report)

TOWN MANAGER UPDATES
o Received request from Birney for LDA boundary amendment. Request is to shift boundary- would
not result in new growth allocation. Hardee motion to forward to Planning Commission to review
and makefindings.. Callahan second. VOTE: 3 aye - 0 naJ).
o Tom Chandler of Shore Christian Fellowship inquired about Concerts in the Park this year. Would
like to participate with providing food again as did last year. Will inform him of dates once concerts
are scheduled. Callahan suggested that Town should do 2 instead of 3 concerts to increase
participation per event. Hardee suggested moving time of concerts to 6-9pm as feedback was they
begin too early. Commissioners agree.
o Still receiving concerns about Dudley Ave. traffic. Hardee discussed with Sheriff Hoffinan- will be
deploying traiing unit to record data on speeding, vehicle types, times of violations, license plates,
etc. Can use to determine best times to patrol areas for enforcement. Would also place on Rt. l8'
o Letter sent to Lacrosse regarding parking issues and shoulder conditions on Thompson Ave. Will be
scheduling meeting with Lacrosse representatives to discuss concerns.
o Letter sent to Comegys La. resident regarding sump pump on property causing drainage
issues/infrastructure erosion in area. Resident is willing to address Town's concerns however is best
determined. Possible solution to direct water thru sidewalk channel with grate on top. Mr. Horney
will look into water usage at properties in area to investigate source of pumped water.
o Going thru applications for new office position. Will determine best candidates and schedule phone
interviews next week with Ms. Moore and Mr. Horney.
OLD BUSINESS
INFRASTRUCTURE
l. I & I project - Bob Rauch working on drafting/sending off RFP'
Z. New Water Tower & Infrastructure Pr lject - Heard back from USDA- have requested
documents from Town. Should be able to get in place in next few weeks to get financing in place.
3. Wall St. water tower maintenance - (no updates)
4. Old Wharf Lane Stormwater - Meeting icheduled for March 28 with Urquharts, Simmondses,
Mr. Rauch and Ms. Moore to discuss plans.
5. Control Room Renovation - Still ongoing. Should be completed by next week.
6. Wall St. water line replacement - Sp..i drafted and submitted by Steve Roberson for review.
Commissioners would like more details. Have drawing made of placement area to clariff.
MARINE PROJECTS
l. Boat ramp improvements - MDE sent recommendation to Board of Public Works. Previous
inquiry regarding depth of ramp being increased- Informed doing so would require dredging of
sunounding u..u-r l.uding into ramp dJe to topography of area. Would silt in otherwise and not on
original scope of work.
2. 1own Dock projects - Maverick was only bidder- resubmiffed bid for construction work without
paving work included- new bid is $99,618, inclu
be done. Engineering estimates for work was
budget overage and put project out to bid wit
porJiUitity ofligtrt time frame to complete work limiting bid interest. Callahan motion to reiect
Will rebid project
broken out with new target dates of October for construction work/\lovember for paving work.
Discussion of paving optiottr regarding terrathane injection work- mill down I I in. which would
allow view of work or mill down Z in. which would be cheaper but would not allow view of work.
Callahan suggests milling deep along edges where work was done and 2 in' everywhere else' Can
look into possibility.
3. Federal Channel dredging - (no updates)
POLICY
l. Review and updates to Town Codes and ordinances - (no updates)

2. Water/Sewer Connections Code proposed clarifications & revisions - Will be scheduling a
meeting soon with Mr. Roberson to discuss.
3. Breezeline (Atlantic Broadband) renewaUOptions - Letter sent to Talkie Communications
expressing interest in services in Town and potential for grant funding. Talkie willing to meet with
Town to discuss. Talkie has talked with QAC regarding grant funding as well.
DEVELOPMENT PROJECTS
1.
Wheatland's Project
a.
Impact study - Updated study has been submitted for Commissioner's review.
b.
DRRA - (no updates)
OTHER
l.
Speeding on Main St - (no updates)
2.
American Rescue Plan Act - (no updates)
NEW BUSINESS
l. Town Hall meeting - Hardee expressed desire to hold town hall style meetings for purposes of
allowing residents to express concerns and comments to the Commissioners in a casual forum.
Believes two per year would be helpful as there is little participation in regular monthly Town
meetings by the public. Believes a casual forum to listen to public would produce more participation.
Should have in April and later in year. Callahan believes one per year would be sufficient with more
possible if there are sufficient topics to update the public on. Believes holding regular monthly
meetings is sufficient to allow public to participate in Town business. All agree is a good
opportunity to hear from residents. Ms. Moore will work on scheduling a date for the Town Hall
meeting.
ATTORNEY UPDATES - (no updates)
PUBLIC COMMENT - (none)
qte - 0 nqt.
Town Clerk-Treasurer