Town Commissioners Minutes — 2022-01-26

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

QUEENSTOWN COMMTSSTONERS
January 2612022
PRESENT: President Al Hardee, Commissioner Tom Willis, Commissioner Bryon Callahan,
Town Manager Amy Moore, Town Clerk Aaron Horney, Town Attorney Lyndsey Ryan
WORK SESSION CALLED TO ORDER AT 5:01 PM
Town Engineer, Robert Rauch, was present to provide updates on several infrastructure projects:
o I & I - Mr. Rauch presented an application for grant funding to submit to MDE for the
replacement of failing sewer lines town wide. Work would include dig and replace, milling
and overlay of streets. The total amount of lines is estimated at 15,000 LF, and the cost is
estimated at $7.7M. The application Mr. Rauch on hand had an elror, so it would be
corrected and resubmitted for signature.
.
I & I - Old Wharf Lane - The Commissioners previously approved the dig and replace of
Old Wharf Lane sewer lines, as they are the worst overall. ARPA funding would be used
for those repairs. Mr. Rauch will do an RFP and submit to Town Attomey Lyndsey Ryan
and Town Manager Amy Moore for review.
o
Old Wharf Lane Drainage - design of drainage improvements have been completed, with
improvements planned for both the north and south sides of Old Wharf Lane near the end of
the road. Rauch, Inc. is looking into funding for the project as a bio-swale, in which the
Town would receive stormwater management credits. The Commissioners agreed that the
property owners affected by these improvements should be requested to attend a meeting so
that the plans can be reviewed with them.
o
New Water Town and Line Replacement - plans are about 90Yo complete. Mr. Rauch as
revised the PER, as required by USDA. He will provide Town Attorney and Town Office
with a copy, and we will forward to USDA.
o
Water & Sewer Code - Mr. Rauch provided copies showing expanded language in certain
areas. James Cook, from Rauch, Inc., developed applications for new water and sewer line
connections, as well as water meter installation. Fines can also be established and added to
the language. Mr. Rauch advised that they can also do a regulation checklist that would go
along with the applications.
Hardee motion to close the Work Session at 6: I2 pm. Callahan second. VOTE: 3 alte - 0 nav.
REGULAR MEETING CALLED TO ORDER AT 6:16 PM
PUBLIC WORKS
o
John English completed ditch work in area of 316 Melvin Ave. Received complaints from
resident as work necessary to ensure proper function resulted in ditch being significantly
deeper than before- concemed as property is under contract to sell. Lane Cole suggested Mr.
English submit proposal to install pipe to replace ditch in area to alleviate concerns.
Commissioners wish to have remaining ditch line going towards Aker Rd. completed first.
If new owner has concerns at that time, can be addressed.
o
Recently installed speed bump on Charity La. was ripped off pavement during snow
plowing. Has since been reinstalled.
o
Cleaning was conducted on the membranes at the plant today.
PLANNING (no updates)

FINANCE COMMITTEE
o
Working on tax set-off report- is due to County in late February. County has scheduled tax
set-off meeting with the towns on April 12.
o
Copies of Wheatland's impact study forwarded to Finance Committee for review- will
discuss at upcoming work session scheduled February 2.
HARBORMASTER
o
Matt Reno currently working on repainting parking stops at ramp parking area.
TOWN CLERK
o
Treasurers/TinanceReport
General Fund: $126,207.71 W/S Fund: 9226,224.07 ARPA Fund: $342,474.29
o
Minutes
.
December 7,2021 (Regular Meeting)
r Hardee motion to approve. Willis second. VOTE: 3 alte - 0 na:t.
December 7,2021 (Closed Meeting)
Hardee motion to approve. Callahan second. VOTE: 3 ave - 0 nalt.
.
January 1I,2022 (Regular Meeting)
Callahan motion to approve. Willis second. VOTE: 3 a))e - 0 na)).
o
Correspondence/Requests/Info - Sent and Received (no updates)
TOWN MANAGER UPDATES
o
Previously received request from Rosemarie O'Rourke for Town to help towards cost of
installation of parking pad in front of her property on 2nd Ave. but was denied. Now
requesting to allow placement at her cost. After discussion Commissioners believe enough
has been done to address Ms. O'Rourke's parking concems and due to presence of water
utilities in area of proposed pad placement and area being in Town ROW, denied the
request. There was also concern that building up the area with a parking pad would divert
the groundwater runoff towards her home causing drainage issues.
o
Ryan Booth recently donated time/service to use drone to inspect top of Wall Street water
tower. Drone was damaged beyond repair during inspection. Drone was purchased in 2018
at cost of $589. Should reimburse Mr. Booth? Commissioners believe should reimburse
half cost due to age. Willis motion to reimburse Booth $300 for drone. Callahan second.
VOTE:3 aye-0nay.
.
Spoke to contact responsible for osprey deterrent on water tower who contacted AT&T
contracto( responsible for installation. All cell equipment should be inside of deterrent
area- was not. Will be working on recti$ing. Also suggests Town construct nesting
platform nearby area to draw any ospreys away from tower structure. Area would be on
QVFD property.
o
Deadline to sign up for Mosquito Control program is April 18. Cost is $3,150.
o
Town consultant Hugh Odom believes an agreement is ready for new AT&T tower lease
terms. Should know for certain next week.
o
Have received I proposal to buy out tower leases- should be receiving another next week.
Will have ready for review at future meeting.
r
Contacted Metro Recreation- can have representative come inspect playground equipment
to recommend options on repairs/replacement. Will schedule for February 3.
o
Currently advertising on Town website, Indeed, Star Democrat for new office position.

OLD BUSINESS
INFRASTRUCTURE
.
I & I project (previously discussed at worl<session)
o
New Water Tower & Infrastructure Project
.
Interim Financing
On hold pending bond council ordinance adoption.
r
Bond Counsel
Waiting on response from MDE.
o
Walf St. water tower maintenance (previously discussed at worksession)
o
Old Wharf Lane -Stormwater (previously discussed at worksession)
o
Control Room Renovation
Ongoing- Town employee Bryan Miller working on.
o
Wall St. water line replacement
Steve Roberson informed he can develop specs- Town would need cost estimate.
MARINE PROJECTS
o
Boat ramp improvements
Received response from MDE rep- No comments from public comment period. Now
needs to write report/recommendation for Board of Public Works. No time frame yet but
have 45 days.
o
Town Dock projects
r
Construction/dredging updates
Dredging currently ongoing. Ad has been placed for dock work bids. Will be
contacting some local contractors as well.
o
Federal Channel dredging
Grant application for DNR Waterway Improvement Fund has been approved by DNR for
$100,000. Is in Governor's budget but must be approved by State Legislature first. Should
be by March or April.
POLICY
o
Review and updates to Town Codes and Ordinances Q022) (no updates)
o Water/Sewer Connections Code - proposed clarifications & revisions (previously
discussed at worlaes sion)
r Personnel Manual - RESOLUTION NO. 22-l0l - A RESOLUTION OF THE
COMMISSIONERS OF QUEENSTOWN TO ADOPT AN UPDATED EMPLOYEE
MANUAL (eligible for adoption)
Callahan motion to adopt Resolution 22-101. Willis second. VOTE: 3 alte - 0 nalt.
DEVELOPMENT PROJECTS
o
Wheatland's Project
o
Forest Conservation Plan
Completed. Planning Commission reviewed.
o
Impact study
Copies given to Finance Committee/Peter Johnston for review. Worksession
scheduled Februarv 2 to discuss.
OTHER
o
Speeding on Main St (no updates)

o
American Rescue Plan Act (no updates)
o
Activities Committee
Will schedule meeting with 3 new members to discuss guidelines, protocols, etc.
NEW BUSINESS (no updates)
ATTORNEY UPDATES
o
Working on Wheatland's Development Agreement. Should have ready for review by next
meeting.
PUBLIC COMMENT (no comments)
There being no further business, Hardee motion to close the meeting at 7:I7pm. Callahan
second. VOTE: 3 alte - 0 nay.
Respectfully submitted,
,? 1)
(fi*r' /'1L
Aaidfi'Homey
Town Clerk-Treasurd