Town Commissioners Minutes — 2021-01-13

QUEENSTOWT\ COMMTSSTONERS

Special MeetingAilork Session January 13,2021 PRESENT: President Tom Willis, Jr., Commissioner Al Hardee, Commissioner Bryon Callatran, Town Clerk Aaron Homey, Town Manager Amy Moore, Town Attorney Lyndsey Ryan, Finance Committee Chair Pat Bowell, Town Engineer Bob Rauch

SPECIAL MEETING CALLED TO ORDER AT 3:OEPM

Several issues were discussed during the work session.

Water T owerfl nfrastructure Ms. Ryan informed she has been in contact with Peter Dudley and the Town should have a signed purchase agreement in the next few days and from there get a deed and closing schedule.

Mr. Rauch discussed options for moving atread with project depending on direction town wanted to go in conceming Wheatland's participation and potential costs involved including using current site and above ground tower and altemate sites utilizing below ground water tank. Mr.

Rauch can provide rate option analysis showing cost options/debt service/fees for each option at next meeting. Mr. Rauch stated a developer's agreernent is standard on negotiating developer's portion of costs associated with development projects and is helpful in determining town's overall costs. Will have cost estimates on test well for next meeting as well. Will review data provided by Mr. Rauch and discuss all options at next meeting.

Interim Financing Ms. Ryan stated USDA confirmed bond council would not be required for this project. Town free to accept any proposal for interim financing. Would be required to submit any proposal to USDA for concurrence. Signed contract for project construction would be required before submitting proposal to USDA.

Cell Leases Ms. Bowell discussed figures showing current revenues town receives from current cell leases and amounts of loss to town if leases were to be sold to outside entities. Selling leases would lead to decreased income in w/s budget and would require an increase in w/s rates for next budget cycle. Also discussed were different offers presented to town for purchasing cell leases.

Presented pros and cons of each offer. Offers would result in town losing control of what can go on towers, losing yearly revenue from lease agreements with cell companies, losing potential for increased revenue via fufure equipment upgrades and updated lease agreements. Current leases town has in place are designed to protect towns interests and provide maximum revenue to town.

Recommendation to not sell lease agreements as town would be losing value of tower revenue and lose control of towers.

Comm. Hardee motion to keep current agreonents and not sell leases. Comm. Callahan second.

VOTE:3aye-0aye.

George Frigon Consulting Proposal Mr. Rauch discussed proposal details. Would be able to provide most of what proposal entails.

Proposal is modest. Opinion would be to call Mr. Frigon when needed or on short-term contract vs. having on as long-term contract. Should be fine to call on him only when circumstances deern necessary.

Queenstown Village - Fencing and Stormwater Concerns Mr. Rauch has not yet revisited site to determine if storm drains present or needed, will be visiting area and have findings ready for next meeting. Town boundaries marked. Commissioner Callahan stated since town line is located on berm, fencing likely would need to go on Dudley side of property, otherwise would have to go on berm or in area with trees present, would be

difficult. Would need to get easernent from Dudley to put fence on property. Commissioners agree to contact Dudley to work on getting easement. Discussion on 2 fence proposals received.

Long Fence and Country Living, Country Living with least expensive proposal.

Pres. Willis motion to go with Country Living fence proposal of $7,221. Comm. Callahan second. VOTE: 3 aye -0 nay.

Town Clerk Aaron Horney left the meeting at this time, remaining minutes provided by Town Manager Amy Moore.

At this time, President Willis motion to leave the special meeting and enter closed session to review town ernployee evaluations with the town manager and evaluation of the town manager by the Commissioners at 5:03pm. Commissioner Callahan second. VOTE: 3 aye- 0 nay.

President Willis excused himself from the meeting following the report by the town manager.

Commissioners Callahan and Hardee performed evaluation review of the town rnanager.

Commissioner Hardee motion to adjourn closed session and return to special meeting at 5:58pm.

Commissioner Callahan second. VOTE: 2 aye- 0 nay.

There being no further business at this time, Commissioner Hardee motion to close the special meeting at 5:58pm. Commissioner Callahan second. VOTE: 2 aye- 0 nay.