Town Commissioners Other — FEB%2022%202017

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QUEENSTOW\ COMMISSIONERS

February 22,2017 PRESENT: President Thomas B. Willis, Jr., Commissioner Hogie Schuster, and Commissioner George L. Plumbo, Jr.

MEETING CALLED TO ORDER AT 7:00 P.M.

OPEN DISCUSSION:

o Mr. Joe Kelkowski, Aker Road resident, inquired how much it cost to replace the mailboxes that were knocked down by a town employee on Melvin Avenue. Lane Cole responded that he hit t'wo and replaced them at a cost ofabout $40 total.

o Mr. Kelkowski inquired as to the plans for the turn on Melvin Avenue currently designated by barrels. President Willis informed him that the Town was looking at various solutions, such as painting lines on the road, putting up a sign on the turn, etc. Mr. Cole advised that still waiting on having the speed bumps installed. Hoping they will be done next week.

o Matt Bauer, Aker Road resident, advised there is drug activity on Aker Road and it needs to be patrolled by the police. He stated he never gets a response when he calls for the police. Traffrc is in and out all hours of the night at a certain house. He was advised the Town will pass this information on to the police.

o Matt Anthony, Aker Road resident, stated he was embarrassed and appalled by the way a town resident was treated at a prior meeting. He was informed the Town is working with the resident to address his concems.

PUBLIC WORKS: Lane Cole .

Hoping speed bumps will be installed next week.

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Sidewalk on Maryland Avenue will be done next week.

o Four motion sensors were installed on the WWTP lighting. Believes there are three more to be done.

o Storage bins are complete o While he was operating the backhoe on Melvin, he hit and damaged two mailboxes. They have been replaced.

o WWTP is almost done. Possibly have the dedication in mid to late May 2017.

Matt Bauer informed Mr. Cole that there is a black truck coming to his neighbor's house each week and dropping bulk items off to be collected by the Town. Mr. Cole informed he would speak with the property owner about this matter.

Joe Kelkowski inquired who was driving the town truck earlier this date, as they were not a town employee. He was advised that John English, a contractor doing work for the town, was driving the truck. President Willis advised that by supplying some of our own equipment, it saves the Town on the cost of the job.

PLANNING: No updates FINANCE COMMITTEE: Mike Bowell on behalf of Patricia Bowell o Moving ahead on budgetary matters ACTING TOWI\I MANAGER: Mike Bowell o Working on personnel and budgetary matters

MINUTES:

President Willis motioned to adopt the January 25,2017 regular meeting minutes as written. Motion seconded by Commissioner Plumbo. Vote: 3-aye,0-nay President Willis motioned to adopt the February 8,2017 Executive Session minutes as written. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay President Willis motioned to adopt the February 8,2017 regular meeting minutes as written. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay

CLERK:

Clerk informed the Town received a violation from MDE as the Nitrate was not tested and reported for 2016. Town will need to inform the public via a letter to the residents, as well as posting in the newspaper or our website, and include said violation in the Consumer Confidence Report in July.

Dept. of Assessments and Taration is required by law to certifi to all taxing authorities a Constant Yield Tax Rate that will produce the same revenue in the coming taxable year that was produced in the prior tarable year. Towns can be exempted from the provisions if a difference of less than $25,000 exists between 1) the property tax revenue that is provided by applying the municipal tax rate for the preceding tax year to the estimated assessment of all real property in town, and 2) the

property tax revenues that is provided by applying the constant yield tax rate for the next taxable year to the estimated assessment of all real property in the municipal corporation. As we meet those criteria, we are again exempt this coming fiscal year. The current constant yield tax rate is .1810. Proposed constant yield rate is .1773. As we work on the budget, we can review more at that time.

o T-Mobile wants to install 3 new antennas, in addition to the 3 already on site. They will also be replacing some conduit. Clerk has been talking with Hugh Odem of Vertical Consultants, and has provided him with the letter and plans. Mr. Odem would like authorization from the if Commissioners to contact T-Mobile and re-negotiate the lease due to the increase in equipment, a bump up is not already built in to the lease. Mr. Odem does not recommend the Town signing a

consent or give approval for the upgrades until he has a chance to review and discuss. President Willis motioned to authorize Mr. Odem to contact T-Mobile and discuss their plans. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay

OLD BUSINESS:

o President Willis brought up the proposal we had received to improve the ball field several months ago. The Commissioners have yet to make a decision. Clerk was instructed to ask the coaches to come back and meet with the Commissioners to discuss further.

NEW BUSINESS:

o We have received the engagement letter from Bond Counsel, McKennon, Shelton & Henn, LLP.

They would be handling the bond regarding our loan with USDA in the amount of up to $350,000.

Their fees are not to exceed $4,500. President Willis motioned to approve and sign the engagement letter from McKennon, Shelton & Henn, LLP. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay 3 .

Ms. Booth presented a Loan Resolution that authorizes the President and Clerk to sign documents to put the loan into place. The loan is locked in at the interest rate of 1.875% for 40 years.

President Willis motioned to execute the Resolution as presented by the Town Attorney. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay o Ms. Booth presented draft Ordinance #17-01, which was introduced by President Willis- "AN ORDINANCE of The Town Commissioners of Queenstown (the "Town") authorizing the issuance, upon the full faith and credit of the Town, of a general obligation installment bond in the

principal amount not to exceed Three Hundred Fifty Thousand Dollars ($350,000), under the authority of l9-301, et seq. of the Local Government Article of the Annotated Code of Maryland (2013 Replacement Volume, as amended) (the "Enabling Act") and Section 19-46 of the Charter of the Town (the "Charter"), to be designated "The Town Commissioners of Queenstown General Obligation Bond (Wastewater Treatment Plant)" (the "Bond"), with such other designation as

authorized by the Towry the net proceeds of the sale of the Bond will be used and applied for the public pu{pose of financing and refinancing the costs of construction of a wastewater treatment plant, together with the acquisition of all necessary property rights and equipment, together with any related construction, architectural, financial, fiscal, legal, design, planning and engineering expenses; prescribing the form and tenor of the Bond and the terms and conditions for the issuance

and sale of the Bond; providing for the levy and collection of any taxes necessary for the prompt payment of the maturing principal of and interest on the Bond and that the full faith and credit and taxing power of the Town be irrevocably and unconditionally pledged to the payment of the principal and interest on the Bond." President Willis motioned to hold a public hearing on Ordinance #17-01on Wednesday, March

22,2017 at7:00 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay ATTORNEY UPDATES: Brynja Booth o No updates Matt Bauer asked the Commissioners if tennis courts could be built at the park. There was some discussion about possibly converting the basketball court to allow for teruris as well. President Willis advised he would be glad to meet with Mr. Bauer, take a look at the existing court and park, and discuss

further. Mr. Bauer indicated he would be glad to help should we decide to add a new court or convert existing one.

President Willis motioned to close the regular meeting at7:43 p.m. and enter into Closed Session for the purpose of obtaining legal advice on two zoning matters and a lease issue. Motion seconded by Commissioner Plumbo. Vote: 3-aye, 0-nay President Willis motioned to close the Executive Session at8:32 p.m. and reopen the regular meeting.

Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay There being no further business at this time, President Willis motioned to adjourn the meeting at 8:33 p.m. Motion seconded by Commissioner Schuster. 3-aye,0-nay Respectfu lly submitted,

TOWI\ OF OUEENSTOW}{

CLOSED MEETING/EXECUTIVE SESSION RECORD

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

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(2) LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3- 30s(b) (20t4) (1) discuss:

(i) theappointment,employment,assignment,promotion,discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects 1 or more specific individuals;

(2) protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

(3) consider the acquisition of real property for a public pu{pose and matters directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial organization to locate, expand, or remain in the State;

(s) consider the investment of public funds;

(6) consider the marketing of public securities;

o consult with counsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential

litigation;

(9) conduct collective bargaining negotiations or consider matters that relate to the negotiations;

(10) discuss public security, if the public body determines that public discussion would constitute a risk to the public or to the public security, including;

(i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) prepare, administer, or grade a scholastic, licensing, or qualifring examination;

(I2)

conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a contract is awarded or bids are opened, discuss a matter directly if related to a negotiating strategy or the contents ofa bid or proposal, public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

( (ut',l,frtvtLit tt ( i t,,t,J | [ ( ]1 (tr1t 16t,r,,;1. t"t,f1,, 7 (Name of Board, Agency, Commission, or Committee)

(4) IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:

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MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Name For/Against For/Against

(6) TIME CLOSED SESSION CONVENED:

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TIME CLOSED SESSION CONCLUDED:

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PERSONS PRESENT AT CLOSED SESSION:

Closed Session formRev. 1.15 Page 3

(8) PLACE CLOSED OR E)GCUTIVE SESSION HELD:

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(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

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SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION, IF ANY:

CERTIFICATE OF PRESIDING OX'FICER

I hereby certify that I am the presiding officer tfuW,tltAU'AritlUll-t, ef h&lf,,ClLLyr public board, agency, commission, committee, or other public bodyof the, Town of OQuueeeennssttoowwnn,, M ![a a r r y v l l a a n n d d . . II ffuurrtthheerr cceerrttiiffyr tthhaatt bbvy aa mmaajioo -' ' vvoottee oonn tthheeLL Lcuv""t(!t^ ddaayy ooff Iti,t , the aforesaid agency, board, committee, or commission voted to

u hold{la'closed meeting for the pu{poses, and to discuss the topics, set forth above, and that no other topics were discussed, and that the foregoing is a true record of the closed Closed Session form Rev. I . l5 Page 4 m@ting d€sorib€d hrein. Tb Cler* is directd to maintaiq thie doflE€nt as a public record of the Toun of Qucenstoum, ud to aeecd th ssmc to the min$es of thc next public meeti4g of the aforesaid agpncy, batr4 ssrpmitt€€, or mmmiscion.

zltl lt > Date Clesod Session form Rev. l.15 Page 5