Town Commissioners Other — 2018-10-24

QUEENSTOWN COMMISSIONERS

October 24, 2018 PRESENT: President Thomas B. Willis, Jr., Commissioner 1-Jolger Schuster, Town Attorney Brynja Booth, and Amy Moore, Town Manager Clerk. Commissioner Al Hardee was absent due to illness.

REGULAR MEETING CALLED TO ORDER AT 7:00 P.M.

President Willis gave a briefsummary ofthe October 17, 2018 work session:

• Discussed design concept from Barry Waterman for the Wheatland’s property. There

was no decision made.

• Discussed I & I recommendation and water tower infrastructure project will be

scheduling a work session with Town Engineer to discuss fUrther.

• Approved a chain and post style fence around the new parking area at the Town Park

• Declined an offer from Tower Point to purchase the Tow&s leases’ with AT&T and T

Mobile.

PUBLIC WORKS

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• Lane Cole, contract employee, advised:

• Pipe work on Melvin Ave. to Messick Lane is almost complete.

• Ditch at R & D Electric is stopping up. It collects storm water from Rt. 18 by

Shore Christian Fellowship. Price from John English to open up ditch not to exceed $1,100.

• Speed bump was not put back on Second Ave. Pavemaster will be back to install.

• As seasonal employee, Jay Johnson, is leaving for a full-time position elsewhere,

and Chris Ritch is still offon medical leave, he suggests Town hire Bryon Callahan to collect bulk on Monday’s. Amy Moore will discuss with Mr.

Callahan further.

• Valve on the standpipe has been replaced twice due to blowing apart. Will be

replaced with a galvanized valve.

• Amy Moore reported:

• Replacement membranes were delivered on 10 25 18. Scheduled to be installed

10 29 or 10 30. This will be done all at the expense ofOvivo.

• White Marsh observation report was received regarding the Outlet’s water tower.

They suggest installing large heater that could heat the entire space in the base of the tower. This, however, is not feasible due to the amount ofopen space.

Insulation and heat tape needs to be re-installed. President Willis and Lane Cole will look at what could be done to eliminate any freezing oflines this coming winter.

White Marsh recommended the town purchase a truck mounted flusher, and accessories, for flushing fire hydrants. President Willis motioned to purchase the flusher at the price of$1,250. Motion seconded by Commissioner Schuster.

Vote: 2-aye, 0-nay. Need to get price ofaccessories.

PLANNING Phil Snyder —

• Town Manager provided an update

• Reviewed the County’s Traffic Impact Report for Rt. 301

• County provided an application, for Town courtesy review and comment, for combining

4 lots on Greenspring Rd. into one parcel on the Callahan farm. The Planning Commission had no comment.

FINANCE COMMITTEE Patricia BoweII -

• Ms. Bowell provided a summary offunds available in the General and Water Sewer

funds.

• Ms. Bowell recommends town obtain a revolving line ofcredit to use to smooth out the

cash flow. President Willis motioned to authorize Pat Bowell to pursue acquisition ofa revolving line ofcredit in the amount of$250,000. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay

• Ms. Bowell recommends the town withdraw up to $50,000 in CDs to cover the loan

payments in the water sewer account. President Willis motioned to withdraw up to $50,000 from existing CDs to deposit in the water sewer account for payment ofloan obligations. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay.

TOWN MANAGERJCLERK-TREASURER

Treasurer’s Report - General Fund checking $296,222.03 Water Sewer Fund checking $ 7,541.72 WWTP Project checking $ 13,498.34 Minutes — President Willis motioned to accept the September 26, 2018 regular meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay President Willis motioned to accept the October 17, 2018 special meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay President Willis motioned to accept the October 17, 2018 closed meeting minutes as written.

Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay Correspondence —

• Clerk advised Ms. Di Quynn-Reno was unable to attend the meeting and asked that the

following Yard Sale Report be noted:

Queenstown Yard Sale 2018 Cost breakdown Final Report - 14 spaces x $10.00 $140.00 4 offsites x $5 $20.00 Donations $100.00 Total revenue $260.00 Advertisement costs $74.03 Sign expenses $36.00 Total expenses $110.03 Total donation to QVFD $149.97 Since inception, the Yard Sale has donated over $2,300 to the QVFD

• The November 14, 2018 COG meeting will be hosted here by Queenstown

Commissioners.

• Tree Lighting ceremony is Friday, November 30, 2018 at 7:00 p.m. in the Town Center

• Due to the Christmas holiday, the December meeting will be held on Wednesday,

December at 7:00 p.m.

19th

• Christmas party tentatively scheduled for December from 5-7 p.m. at the American

12th — Legion, Rt. 18, Queenstown. Clerk will confirm with Commissioners after speaking with the AL.

• President Willis motioned to sponsor a 1 6 page ad in the amount of$199 with Creative

Safety Products for the next Officer Phil booklet, which is provided to school children in Queen Ann&s County. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay

• ESAM annual legislative dinner will be held on January 22, 2019 at Fisherman’s.

Registration to follow soon.

OLD BUSINESS

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• Development concepts for Wheatland’s: Discussion was tabled until Commissioner

Hardee could be present.

NEW BUSINESS

- • Resolution

18-109 A RESOLUTION ESTABLISHING NOVEMBER 2018 AS

- MUNICIPAL GOVERNMENT WORKS MONTH was introduced by President Willis. President Willis motioned to adopt Resolution 18-109 as introduced. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay Clerk advised that Commissioner Hardee recommended Ralph Kirschner for the 2018 Volunteer ofthe Year for all the work he has done picking up trash in town and keeping Queenstown clean. President Willis motioned to recognize Ralph Kirschner as

Queenstow&s 2018 Volunteer ofthe Year. Motion seconded by Commissioner Schuster.

Vote: 2-aye, 0-nay ATTORNEY UPDATES Brynja Booth -

• Advised the last Zoning Ordinance adopted was in 2016. There were several changes

made to the 2016 version, and suggested it would be best to repeal and re-enact the draft 2018 Zoning Ordinance, recommended by the Planning Commission. Proposed changes are noted by bold type or strike through. Section on signage has been restructured due to the Supreme Court ruling on certain sign regulations. Ms. Booth recommends the Commissioners introduce Ordinance 18-04 and schedule a public hearing forNovember

28, 2018.

President Willis introduced Ordinance 18-04— AN ORDINANCE OF THE TOWN OF

QUEENSTOWN TO REPEAL IN ITS ENTIRETY AND RE-ENACT THE

QUEENSTOWN ZONING ORDINANCE. President Willis motioned to hold a public hearing on Wednesday, November 28, 2018 at 7:00 p.m. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay

• Ms. Booth was requested previously to confirm that an HOA was established for

Steamboat Village. She confirmed that an HOA was established. Under the PWA, the HOA is the owner of. and responsible for, all storm water management facilities shown on the construction plans and plat. The HOA is also owner of, and responsible for, the Tot Lot. Copies ofthe HOA and PWA documents were provided to the town and are on file. The only infrastructure the town will own, and be responsible for, is Thompson

Ave. extended, and the public access and emergency access easement. The Town has not taken over these areas and will not assume them until they are complete, inspected to the Town’s satisfaction, and a deed and easement are prepared for these areas, which has not yet occurred.

PUBLIC COMMENT

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• Phil Snyder Planning sent a letter to the owner ofthe old Getty station with an inqUiry

as to her plans for the property. To date, they have not received a reply. He asked ifthe Town Attorney could make contact, as there are some property maintenance issues that should be addressed even ifowner has no plans to conduct a business from the property.

Clerk will provide Ms. Booth with some photographs and they will look into.

There being no further business at this time, President Willis motioned to adjourn the meeting at 8:13 p.m. Motion seconded by Commissioner Schuster. Vote: 2-aye, 0-nay Respectfully submitted, Am; Moore .

Town Manager Clerk