Town Commissioners Minutes — Comm%20Minutes%204-25-18_0

QUEENSTOWN COMMISSIONERS

April25,2018 PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner Al Hardee, and Town Attorney Brynja Booth.

CLOSED SESSION:

President Willis motioned to call the meeting to order at6:33 p.m. Motion seconded by Commissioner Hardee Vote: 3-aye,O-nay President Willis motioned to enter into Closed Session for the purpose of discussing real estate and contract matters. Motion seconded by Commissioner Hardee. Vote: 3-aye,O-nay President Willis motioned ,o uaio,rrrr rt e Closed Session at 6:57p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay

MEETING CALLED TO ORDER AT 7:00 P.M.

PUBLIC HEARING - ORDINANCE 18.01

AI\ ORDTNANCE OF THE TOWN OF QUEENSTOWN TO AMEND SECTION 3.5 OF

THE QUEENSTOWN TOWN CODE TO INCREASE THE AMOUNT OF THE FINE FOR

MUNICIPAL INFRACTIONS RELATED TO COMMERCIAL TRUCKS PARIilNG ON TOWI\ STREETS AND TO PROHIBIT TRUCK IDLING WITHIN lOO FEET OF A RESIDENCE BETWEEN THE HOURS OF 8:00 P.M. At\D 7:00 A.M.

Public comments - o MarjorieLantz,206 Olde Point Lane, Queenstown Stated she has been putting up with the idling for 6 years and has been trying to get something done. Appreciates the Town's taking a position on this.

o Stefanie Takacs, Maryland Avenue, Queenstown Inquired if the 100 ft. was from the property line and who would be enforcing the ordinance.

She was informed that the 100 ft. was from the property line, and that in addition to town staff, the Sheriff s Dept. could issue citations.

There being no further comment, President Willis motioned to adjourn the public hearing at7:18 p.m.. Motion seconded by Commissioner Hardee. Vote: 3-aye,0-nay President Willis motioned to adopt Ordinance 18-01 as presented. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay.

PUBLIC WORKS -

o Chris Ritch advised that a tractor trailer drove down Dudley Ave. and knocked down a cable wire. It will be replaced by Atlantic Broadband.

o Chris Ritch, at the request of President Willis, hauled all the scrap that had been collected over the last few months to Baker's. We have previously had someone come in and pick it up from us and sell for their benefit. It took approximately 2 hours' worth of time Mr.

Ritch's time and the Town was paid $193.

o There is a lot of water running in the sewer line from the manhole at Pete Robertson's commercial property on Del Rhodes to the lift station manhole. Lane Cole has suggested that Steve Roberson be hired to insert a balloon into the manhole at Robertson's property and seal it up to see if the water physically stops. Steve Roberson's fee for this would be $220. and Lane Cole would assist. President Willis motioned to authorize Steve Roberson

to do the balloon test to check the sewer flow on Del Rhodes. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay o Ms. Moore advised that a quote was received from Tidewater for preventative maintenance of the blowers at the plant in the amount of $2,775. She advised that this work should be done now. Commissioner Schuster motioned to service the blowers at the price quoted.

Motion seconded by President Willis. Vote: 3-aye,0-nay o Ms. Moore advised that Tidewater also quoted on replacing the two sump pumps at the plant for the price of $2,775. President Willis motioned to hold up on the replacement of these pumps. Motion seconded by Commissioner Hardee. Vote: 3-aye,0-nay o Ms. Moore reported on updates from the Town Engineer, Bob Rauch:

o Will be issuing the Notice to Proceed to the contractor for the Living Shoreline project.

o Recommends the Town proceed with grouting the section of pipe on Del Rhodes as proposed by Video Pipe.

o Would likcto give a presentation on the Smart Site system on May 2"d at 1:00 p.m.

o Received a quote from Steve Roberson for replacing the fire hydrant on Steamboat Avenue.

This work will be put in the FYl9 budget.

o Ms. Moore advised that the ENRiBNR grant has been funded by MDE. Bob Rauch is working on the grant application and will have it submitted by deadline of May 15th.

o Received a quote for a gate for the WWTP to allow access to the shoreline and back property. This will be put in the FYl9 budget.

o In order to stay in compliance with MOSHA and OSHA, President Willis motioned to purchase a platform lift and forks for the tractor to allow employees safe access to high areas, such as putting up flags, tree trimming, etc. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay PLANNING - Loretta Hohmann . Commission is discussing zoning ordinance revisions. They held a work session on April

18th to discuss changes. Advised that Perry Stutman indicated possibility of sub-dividing his property at some future date, and stated that he would recuse himself when the time comes.

FINANCE COMMITTEE - Patricia Bowell o County voted 3-2to allocate 100% of the Tax Set-Offto the towns.

o No off set for police or EMS in the future o Attended the LGIT Renewal Meeting. The Trust provides property, liability and health insurance. This year general liability is down l}+yo, auto collision up l0%o and public official liability up 4o/o. Property coverage is going down.

o Town completed the Banner City requirements for MML o Working with Amy Moore on the FYlg budgets. Work session scheduled for May l0 at 10:00 a.m. on the budgets.

o Working on the Highway User Revenue report TOWN MANAGER/CLERK-TREASURER - Amy Moore Treasurer's Report - General fund checking $189,666.20 Water/Sewer fund checking $139,264.72 WWTP tund checking $ 13.498.34 Minutes - President Willis motioned to accept the March 28,2018 Closed Session minutes as written.

Commissioner Hardee seconded. Vote: 3-aye,0-nay President Willis motioned to accept the March 28,2018 regular minutes as written. Commissioner Schuster seconded. Vote: 3-aye,O-nay Correspondence/Other - o The Queenstown Harbor Homeowners Association has requested permission to install a water spigot at their entrance for watering flowers. They will pay same as currently pay for water at their dock. President Willis motioned to permit QHHA to install a water spigot on

their property, attheir expense, and bill them monthly accordingly. Motion seconded by Commissioner Schuster. Vote: 2-aye,0-nay Commissioner Hardee abstained.

o President Willis motioned to continue funding the fireworks. Motion seconded by Commissioner Hardee. Vote: 3-aye,0-nay

OLD BUSINESS:

o Discussion on the land proposal from Shore Christian Fellowship. President Willis motioned to offer to purchase a 30 ft. x283 ft. strip of land, as proposed by Shore Christian Fellowship, for $4,000; install paddock style fence between properties, and install pull-in parking off of Old Wharf Lane. Motion seconded by Commissioner Schuster. Vote: 3-aye, 0-nay o A Smoke-Free Policy for all Town properties and equipment was proposed by Di Quyrur-

Reno at the previous meeting. The Commissioners discussed and feel that the public parks should be smoke-free, and all building interiors currently are smoke-free by State law, but they are not inclined to implement a policy at this time for all other open areas of Town.

NEW BUSINESS:

o Annexation petition received from the owners of the Dudley and Salthouse Cove properties.

The Salthouse Cove property is approximately 138.345 acres, county zoned Agricultural.

The Dudley property consists of 52.694 acres and is county zoned Suburban Residential.

The Petitioners are not proposing that the properties be rezoned. There is no pending proposal for the development of these properties.

President Willis motioned to introduce Resolution

18-102 A RESOLUTION OF THE

COMMISSIONERS OF QUEENSTOWN TO ANNEX CERTAIN LANDS OF

SALTHOUSE LIMITED LIABILITY COMPANY AND THE FRANK S. DUDLEY, JR.

REAL ESTATE TRUST DATED NOVEMBER 28, 2OOO INTO THE TOWN OF

QUEENSTOWN, CONSISTING OF 200.552 ACRES OF LAND, MORE OR LESS, AND

TO PROVIDE FOR THE TERMS AND CONDITIONS OF THE ANNEXATION. Motion seconded by Commissioner Schuster. Vote: 3-aye,O-nay A public hearing on this Resolution will be held on Wednesday, June 27,2018 at 7:00 p.m.

The Petition will be sent to the Planning Commission for their review for consistency with the Queenstown Comprehensive Plan.

ATTORNEY UPDATES - Brynja Booth No updates at this time

PUBLIC COMMENT

o Pat Bowell - appearing on behalf of the President of the Ladies Auxiliary of the Queenstown American Legion. The Auxiliary participates in the laying of wreath's at the Hurlock Veterans Cemetery, the only Eastem Shore veteran's cemetery, every Christmas.

They do so by participating in the Wreath's Across America (WAA) campaign. In past years, only 1300 of the 7000 graves receive wreaths. The Eastern Shore Auxiliary is trying to place a wreath on every grave this year. WAA will match one wreath to every two purchased. The Eastem Shore Auxiliary is conducting a campaign to raise funds to bring awareness to the issue by sending out mailings, as well as solicit donations to purchase

wreaths. President Willis motioned to donate $1,000 towards the campaign and purchase of wreaths. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay. We will insert information in our upcoming newsletters informing those interested how they can participate in purchasing wreaths.

o Paul Cain - Steamboat Ave. - inquired about an open burning ordinance in town, as his neighbor burned rugs, and how it could be enforced. He was advised there is no open burning permitted in town and he could contact the Sheriff s Department when a violation occurs.

o Loretta Hohmann - Steamboat Ave. - asked if there was a way to keep trucks off of Dudley Avenue when traffic is diverted from Rt. 301 in the event of an accident or other reason.

There are signs prohibiting truck traffic on Dudley Ave., but they may need to be relocated.

There being no further Public Comment, President Willis motioned to close the regular meeting and enter into a Closed Session with the Town Attorney to discuss a personnel matter. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay President Willis motioned to adjoum the Closed Session at 8:48 p.m. and reopen the regular meeting. Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay There being no further business at this time, President Willis motioned to adjoum the meeting at

8:48 p.m. Motion seconded by Commissioner Schuster. Vote: 3-aye, O-nay Respectfully submiffed, Town Manager/Clerk-Treasurer

TOWN OF OT]EENSTOWN

CLOSED MEETING/EXECUTIVE SESSION RECORI)

A public body that meets in closed session may not discuss or act on any matter not permitted under the Maryland Statute summarized below. The public meeting law does not apply to executive functions, quasi judicial functions, or chance encounters or social meetings.

(1)

DATE AND TIME OF PROPOSED CLOSED MEETING OR EXECUTIVE

SESSION:

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,,1. I7

p.t"' Ll ll\ I J rime: (J' 5', ^.^ hru li (2)

LEGAL AUTHORITY FOR CLOSING PUBLIC MEETING OR GOING INTO

EXECUTIVE SESSION (circle the section of the law which authorizes the closed session):

Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3- 30s(b) (2014) (1) discuss:

(D

the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or (ii) any other personnel matter that affects I or more specific individuals;

(2\ protect the privacy or reputation of individuals with respect to a matter that is not related to public business;

( fll ) consider the acquisition of real property for a public pulpose and matters \-'l directly related thereto;

(4) consider a matter that concems the proposal for a business or industrial organization to locate, expand, or remain in the State;

(5) consider the investment of public funds;

(6) consider the marketing of public securities;

Closcd Scssion form Rcv. l.l5 Page I (y consult with cotrnsel to obtain legal advice;

(8) consult with staff, or other individuals about pending or potential litigation;

(9) conduct collective bargaining negotiations or consider matten that relate to the negotiations;

(10) discuss public sectrity, if the public body determines that public discussion would constitute a risk to thc public or to the public security, including;

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the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;

(11) propare, administer, or gradc a scholastic, licensing, or qualifring examination;

(12) conduct or discuss an investigative proceeding on actual or possible criminal conduct;

(13) comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or (14) before a oontract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.

(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR

EXECUTIVE SESSION:

tt or-tcl(\r, (Name of Board, Agency, Commission, oi Committee) (4)

IDENTIFY TOPIC(S) PROPOSED FOR DISCUSSION IN CI,OSED SESSION:

Closed Session form Rev. I . l5 Page2 (5)

MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE

PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION

REQUESTED:

Vote on Closure A.liu"t Jrrlrl,ep u Iaft - Luuit ,(lLUaLt'- @o**t Hr,grd J0'tour":

For/Against 1,,rd

TIME CLOSED SESSION CONVENED:

TIME CLOSED SESSION CONCLUDED:

PERSONS PRESENT AT CLOSED SESSION:

t (li,tytvtg I Al.Ur) Closed Sossion form Rev. I .l 5 Page 3

(8) PLACE CLOSED OR DGCUTIVE SESSION HELD:

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(e) PURPOSE OF AND TOPICS DISCUSSED AT CLOSED SESSION:

(IO)

SUMMARY OF ACTIONS TAKEN AT CLOSED SESSION,IF ANY:

CERTItr'ICATE OT' PRESIDING OFX'ICER I hereby certig that I am the presiding officer ot ( ufrIttttt nIUWA-QtUlU(lUclUL public board, agency, commission, committee, or other public uoay qr.1trg,rov* or Maryland.

Qpecnloyn ertify that by a majority vote on tte 7 \={]UUu, ot h ll t LUI v . the agency, board, commit , or commission voted to no other topics were discussed, and that the foregoing is a tnre record of the closed Closed Session form Rev. l.l5 Pago 4 ffi6ng dasibaC hcrdl" Tb ClGd i! fuc0rd to nr&{&r ddr doq@ r a p$lb ffiord of frG Tm of @ryq ud O mrC lb mc b tlo Eiffi ef fu st prilicnodnS oftb rffidrfpy, boud,oomlb$ c omigkn

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