Town Commissioners Minutes — Comm%20Minutes%203-28-18_0

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QUEENSTOWI\ COMMTSSIONERS
. March 2812018
PRESENT: President Thomas B. Willis, Jr., Commissioner Holger Schuster, Commissioner Al
Hardee, and Town Attorney Brynja Booth.
CLOSED SESSION:
President Willis motioned to called the meeting to order at6.,22 p.m. Motion seconded by
Commissioner Schuster. Vote: 3-aye,O-nay
President Willis motioned to enter into Closed Session for the purpose of discussing real estate and
contract matters. Motion seconded by Commissioner Hardee. Vote: 3-aye,O-nay
Commissioner Schuster motioned to adjoum the Closed Session at6:49p.m. Motion seconded by
President Willis. Vote: 3-aye,0-nay
MEETING CALLED TO ORDER AT 7:00 P.M.
GUESTS:
Patricia Bowell and Sally Young -
o
The Town had requested volunteers for an Events Committee, which to date, no one had
signed up for. Ms. Bowell said committees require a commitment, which most people don't
have the time for. She suggested there being a "working group" for each event that is
proposed. Ms. Bowell and Ms. Young were present to present a concept to the
Commissioners for a town picnic, which could be held late spring/early summer. A
tentative date of June22,2018 was suggested. The Town could provide hamburgers and
hotdogs, and town residents could each bring a covered dish. There could be some
children's games scheduled. It was suggested to maybe get an RSVP from residents to get a
head count. The Commissioners were thought it was a great idea and gave their approval to
proceed.
SWEARING IN OF NEW PLANNING COMMISSION MEMBERS:
Town Attomey, Brynja Booth, administered the Oath of Office to Patricia Bowell, Geoff Leech,
and David Simison, newly appointed members of the Queenstown Board of Appeals.
PUBLIC WORKS - Amy Moore
o
Advised that Lane Cole had requested a price for a gate to be installed on the back side of
the WWTP fencing. She will get more information on the location for the gate and what the
need was.
o
Advised that she obtained a quote from Mobile Dredging and Video Pipe for grouting work
in areas that were camera inspected a few weeks ago. There are 6 line segments in need of
repair, and the crew should be able to complete2Iine segments per day, depending on the
lengths and number ofjoints. The cost for the grout crew is $3,200 per day. Ms. Moore
also reported that Town Engineer Bob Rauch is reviewingdataon flows and should be
getting back to us within the next week or so with his recommendations on how to proceed
to identiff and correct the I & I problem. Town will wait on Mr. Rauch's report and
recommendation before proceeding.

Reported that the fire hydrant on Steamboat Ave. at the intersection of Maryland Ave. is
leaking again. Steve Roberson does not recommend trying to repair and provided a price to
replace in the amount of $12,860. ln compliance with the Procurement Ordinance, we will
obtain other prices.
Reported that Sam Schlegel - Tidewater - said Ovivo wants the membranes inspected. To
do so would require renting a crane for the day, as well as 3-4 people on site. He believes
pulling them and cleaning while they are out may produce better results. Commissioners
were in agreement to proceed, but would like Bob Rauch's input.
Reported that the Del Rhodes Ave. well pump has tipped few times since the prior
weekend. Tidewater is working on this. They also installed an alarm that will alter when
the pump does trip. They are also working on a pump at the plant that isn't running at
capacrty.
PLAIINING - No report
FINANCE COMMITTEE - Patricia Bowell
o
Ms. Bowell and Ms. Moore both attended the meeting with the County Commissioners
regarding the tax set off. Last year the Town received the set off based on 85% of total
request. Not sure if will go to 100% this year.
o
Will be attending the LGIT spring renewal meeting
o
Has begun working on budget with Manager/Clerk-Treasurer. Will set up work shop with
Commissioners in early May
TOWN MANAGER/CLERK-TREASURER - Amy Moore
Minutes -
President Willis motioned to accept the February 28,2018 Closed Session minutes as written.
Commissioner Hardee seconded. Vote: 3-aye,O-nay
President Willis motioned to accept the February 28,2018 regular minutes as written.
Commissioner Schuster seconded. Vote: 3-aye,0-nay
Correspondence/Other -
o
The next ESAM dinner meeting is scheduled for Tuesday, April 24h inDenton
OLD BUSINESS:
o
Discussion on the land proposal from Shore Christian Fellowship was tabled until more
information can be obtained.
NEW BUSINESS: No new business introduced
ATTORNEY UPDATES - Brynja Booth
o
After comments and complaints from past meetings, at the direction of the Commissioners,
Ms. Booth drafted an Ordinance that would prohibit truck idling throughout towno and also
increased parking fines from $10 to $25. Ms. Marjorie Lantz commented that she had
spoken with Chris Bolino, Operations Manager for Royal Farms. He explained how the
Phone Help Desk would work for those who wished to file complaints. She advised she also

contacted Mr. Bolino with a direct complaint. He contacted the SherifPs Dept. but no one
showed up. She advised this would need enforcement by the Town with fines.
President Willis motioned to introduce Ordinance 18-01 - AN ORDINANCE OF THE
TOWN OF QUEENSTOWN TO AMEND SECTION 3.5 OF THE QUEENSTOWN
TOWN CODE TO INCREASE THE AMOUNT OF THE FINE FOR MUNICIPAL
INFRACTIONS RELATED TO COMMERCIAL TRUCKS PARKING ON TOWN
STREETS AND TO PROHIBIT TRUCK IDLING WITHIN IOO FEET OF A RESIDENCE
BETWEEN THE HOURS OF 8:00 P.M. AND 7:00 A.M.
Motion seconded by Commissioner Schuster. Vote: 3-aye,0-nay
The Commissioners will hold a public hearing on the proposed Ordinance on April 25,2018
at 7:00 p.m.
PUBLIC COMMENT
o
Di Quynn-Reno - requested the Commissioners consider a Smoke-Free Policy proposal she
drafted. While smoking is not permitted in the building, there have been several occasions
where she and others have had to walk through plumes of smoke on the front porch. It's
well known that second hand smoke is dangerous to others, especially children and those
who are susceptible to ear infections and breathing issues. A smoke-free policy in
Queenstown would affect all town properties, whether indoors or outside, and would include
town vehicles. She stated she hoped the Commissioners would read over her proposal and
consider adopting. Mr. Dave Simison commented that the Commissioners could adopt as a
policy and not make it an ordinance.
Ms. Booth advised that there is an anti-smoking grant available that she could provide
further information on. It would allow the Town to provide smoke-free literature, etc., as
well as pay for any signage.
o
MarjorieLantz- stated at the last meeting her neighbor was in attendance and they
commented on how they didn't know the names of all the Commissioners. She suggested
maybe the Town should purchase some name plates so the public would know who they
were. Ms. Moore will look into this.
There being no further business at this time, President Willis motioned to adjoum the meeting at
7:56 p.m. Motion seconded by Commissioner Hardee. Vote: 3-aye, 0-nay
Respectfu lly submitted,
Town Mana ger I Clerk-Treasurer

OATH OF OFFICE
I, David Simison, do swear that I will support the Constitution of the United
States of America; and that I will be faithful and bear true allegiance to the State of
Maryland, ffid support the Constitution and Laws thereof; and that I will, to the
best of my skill and judgement, diligently and faithfully, without partiality or
prejudice, execute the Office of Board of Appeals, according to the Constitution
and Laws of this State.
David Simrson
I certi$/ this to be David Simison's true act:
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317.8 l{8 l# fw {\uth^
Date Notary Public
My Commission Expires: V I t il t fl

OATH OF OFFICE
I, Patricia Bowell, do swear that I will support the Constitution of the
United States of America; andthat I will be faithful and bear true allegiance to the
State of Maryland, and support the Constitution and Laws thereof; and that I will,
to the best of my skill and judgement, diligently and faithfully, without partiality or
prejudice, execute the Offrce of Board of Appeals, according to the Constitution
and Laws of this State.
I
a
Patricia Bowell
I certi$t this to be Patricia Bowell's true act:
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jlL.cli
Date Notary Public
t{
ttal tn
My Commission Expires:

OATH OF OFFICE
I, Geoff Leech, do swear that I will support the Constitution of the United
States of America; and that I will be faithful and bear true allegiance to the State of
Maryland, ffid support the Constitution and Laws thereof; and that I will, to the
best of my skill and judgement, diligently and faithfully, without partiality or
prejudice, execute the Offrce of Board of Appeals, according to the Constitution
and Laws of this State.
a
a
Geoff Leech
I certi$' this to be Geoff Leech's true act:
ltb
\\L?) W"rtn,bnttl*
Date Notary Public
My Commission Expires:
A

Smoke-Free Policy Proposal
Town of Queenstown
The prohibition of smoking or tobacco use on Town of Queenstown property would serve to protect
the health, safety and welfare of the residents of Queenstown. Smoking and the use of tobacco is a
public nuisance, is dangerous to the health of both adults and children and sets an unhealthy example
for Queenstown's youth and children.
What are the benefits of a smoke-free policy?
o
Creates healthy and safe environments for park & facility users, particularly children and youth.
o
Reduces exposure to children and youth to smoking and vaping, protecting their health and
discouraging them from staring a habit that is difficult to quit.
o
Strengthens the Town's commitment to promoting a healthful workplace environment for
employees.
o
Serves as a modelto the community in promoting healthy lifestyles.
r
Protects parks and natural areas from potential risk of fires.
o
Protects Queenstown Creek, the Chester River, parks and natural areas from environmental
degradation caused by littering of cigarette butts and other tobacco-related waste.
o
Protects children and animals from potentially consuming cigarette butts litter.
o
Reduces the time impact by Town staff to remove cigarette butts litter from parks and natural
areas.
o
Supports individuals who are trying to quit smoking or have already quit.
o
lmproves the beauty of the Town's public outdoor spaces and ensures a healthy and clean
experience for residents and staff.
o
Ensures residents they can enjoy parks and events on Town property without concern of being
negatively affected by the tobacco use of others.
The proposed policy establishes prohibitions as they relate to properties managed, maintained and
regulated by the Town of Queenstown (including but not limited to, enclosed buildings and structures,
parks, athletic fields and open space, outdoor facilities, boat docks, playgrounds, facilities, buildings in
developed park areas, and parking lots) and vehicles. This proposed policy also applies to third-party
property that is leased to or by and/or operated by the Town.
The Town is encouraged to include language in the policy that all Town sponsored events are srnoke-
free. For partnered events, the Town is encouraged to establish an agreement with event partners
stating they support said policy.
Smoking: the burning of a lighted cigarette, e-cigarettes, cigar, pipe, or any other matter of substance
that contains tobacco.
Tobacco: include, but not limited to: cigarettes, cigars, shisha, pipes, water pipes (hookahs); as well as
all forms of smokeless tobacco, including, but not limited to: chew, snus, snuff, sticks, strips, orbs.
Your consideration of establishing a smoke-free policy is greatly appreciated.
(n
6740 Main Street .fu
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March 28,2018 n6tu

TOWN OX'OUEENSTOWN
CLOSED MEETINGIEXECUTIVE SESSION RECORD
A public body that meets in closed session may not discuss or act on any matter not
permitted under the Maryland Statute summarized below. The public meeting law does
not apply to executive functions, quasi judicial functions, or chance encounters or social
meetings.
(l)
DATE AND TrME OF PROPOSED CLOSED MEETING OR EXECUTIVE
SESSION:
Date, g ltt; lth
(2)
LEGAL AUTHORTTY FOR CLOSTNG PUBLIC MEETING OR GOING INTO
EXECUTIVE SESSION (circle the section of the law which authorizes the closed
session):
Open Meetings Act, Maryland Code Annotated, General Provisions Article, $ 3-
305(b) (2014)
(l)
discuss:
(i)
theappointment,employment,assignment,promotion,discipline,
demotion, compensationo removal, resignation, or performance
evaluation of appointees, employees, or officials over whom it has
jurisdiction; or
(ii)
any other personnel matter that affects I or more specific
individuals;
(2)
protect the privacy or reputation of individuals with respect to a matter
that is not related to public business;
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f t .\ ( ) 3 ) ) consider the acquisition of real property for a public purpose and matters
directly related thereto;
(4)
consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State;
(5)
consider the investrnent ofpublic funds;
(6)
consider the marketing of public securities;
Closed Session form Rev. l.l5
Page I

(7)
consult with counsel to obtain legal advice;
(8)
consult with stafl or other individuals about pending or potential
litigation;
(9)
conduct collestive bargaining negotiations or consider matters that relate
to the negotiations;
(10)
discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to the public security,
including;
(i)
the deployment of fire and police services and staff; and
(ii)
the development and implementation of emergency plans;
l)
(l prepare, administer, or grade a scholastic, licensing, or qualifring
examination;
(12)
conduct or discuss an investigative proceeding on actual or possible
criminal conduct;
(13)
comply with a specific constitutional, statutory, or judicially imposed
requirement that prevents public disclosures about a particular proceeding
or matter; or
(14)
before a contract is awarded or bids are opend discuss a matter directly
related to a negotiating strategy or the contents of a bid or proposal, if
public discussion or disclosure would adversely impact the ability of the
public body to participate in the competitive bidding or proposal process.
(3) TOWN BOARD, AGENCY, OR COMMISSION PROPOSING CLOSED OR
EXECUTIVE SESSION:
,ft,, l.+t' t t,)t
ULt ! t Lr"c l t.LLr_^, Tilt t I t\Ui l!fi\ tr 4 lt4L,t
(Name of Board, Agency, Commission, or Committee)
(4) IDENTTFY lOPIC(S) PROPOSED FOR DISCUSSION IN CLOSED SESSION:
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Closed Session fbrrn Rev. l.l5
Page 2

(5)
MEMBERS OF BOARD, AGENCY, COMMISSION, OR COMMITTEE
PRESENT AT PUBLIC MEETING AT WHICH CLOSED SESSION
REQIJESTED:
Vgte on Closure
I$er,ne
(circle cp{rect vote)
fiLtt;r" l4ruidtU,
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(Lrrul.&tiL
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For/Against
For/Against
(6) TIME CLOSED SESSION CO].N/ENED :
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TIME CLOSED SESSION CONCLUDED:
(7) PERSONS PRESENT AT CLOSED SESSION:
4Mdu
Closed Session form Rev. 1.15
Page 3

(8)
PLACE CLOSED OREXECUTIVE SESSION HELD:
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(9)
PURJOSE OF AND TOPTCS DTSCUSSED AT CLOSED SESSTON:
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(10)
suMMARy oF ACTIONS TAKEN AT CLOSED SESSION, IF ANy:
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CERTIFICATE OF' PRESIDING OF'FICER
I hereby cerriff that I am the presiding ofricer * (lttlOttelr.tttr, TtI,rWnrU4fi'4Aut"tl'4"-"
public board, agency, commission, committee, or othir public Uoai of_ttre for^m of
9q"n::llirUloigth,,M,artrlyhla nd. I turthercertifr that by a majorityvote on thl l.tw day of
. the aforpsaid agency, board, .o.tnittr., or commffi-ioted to
hold a closed meeting for the purposes, and to discuss the topics, set forth above, and that
no other topics were discussed, and that the foregoing is a true record of the closed
Closed Session form Rev. l.l5
Page 4

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