Town Code & Ordinances Code — 2020-06-24

Exactly as extracted, unformatted — for checking against the original. The readable version is easier to read.

RESOLUTION NO. 2O.TO3
A RESOLUTION OF THE COMMISSIONERS OF QUEENSTOWN TO ADOPT THE
TOWN CLERK/TREASURER JOB DESCRIPTION
WHEREAS, the Commissioners of Queenstown are authorized to adopt such legislation as
it may deem necessary for the protection and preservation of the town's property and for the
protection and promotion of health and safety of town employees and citizens; and
WHEREAS, the Commissioners of Queenstown have determined that it is desirable and in
the public interest to adopt an updated job description for the position of Town Clerk/Treasurer.
NOW, THEREFORE, BE IT RESOLVED, by the Commissioners of Queenstown, that
the job description for the Town Clerk/Treasurer, a copy of which is attached hereto and
incorporated by reference herein, BE AND IS HEREBY ADOPTED.
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\^XRE,St-OaLV+E-D by the Town Commissioners of Queenstown on of
.2020.
WITNESS:
TTOOWWNN CCOOMMMMIISSSSIIOONNEERRSS FFOORR TTHHEE
TOWN 9{'QUEENSTOWN:
Town Clerk Thomas B. Willis, Jr., President
Anvn+
Amy Moore, Town Clerk Holger Schuster, Commissioner
Alton Hardee, Commissioner
Town Clerk/Treasurer job description
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Town of Queenstown
Town Clerk/Treasurer
I. Job Summarv: This position is an administrative position managing the
finances of the Town and acting as the Town's tax collector. The Town Clerk/Treasurer is
responsible for performing all functions of the Office of Clerk/Treasurer as specified in the Town
Charter and as assigned by the Town Manager. The Town Clerk/Treasurer is an at-will employee
and serves at the pleasure of the Town Commissioners and Town Manager. This position must be
bonded.
IL Essential Functions of the Job: The Town Charter establishes the position of
Town Clerk/Treasurer and sets for various duties of the position. The duties listed are for
illustrative purposes and do not necessarily include all the duties or activities performed by this
position. Actual duties performed will vary on a day-to-day basis. The Town Clerk/Treasurer
shall perform these duties, under the direction and control of the Town Manager, as well as any
other duties assigned by the Town Manager. Actual duties performed will vary on a day-to-day
basis.
A. Financial Matters. The Town Clerk/Treasurer shall be responsible for the
following financial matters, which include all of the powers and duties set forth in Section 19-30
of the Town Charter:
1. Prepare at the request of the Commission an annual budget to be
submitted to the Commission.
2. Supervise and be responsible for the disbursement of all monies and
have control over all expenditures to assure that budget
appropriations are not exceeded.
J a . Maintain a general accounting system for the Town in such form as
the Commission may require, not contrary to state law.
4. Submit at the end of each fiscal year, and at such other times as the
commission may require, a complete financial report to the
Commission.
5. Ascertain that all taxable property within the Town is assessed for
taxation.
6. Collect all taxes, special assessments, license fees, liens, and all
other revenue (including utility revenues) of the Town, and all other
revenues for whose collection the Town is responsible, and receive
any funds receivable by the Town.
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7.
Have custody of all public monies, belonging to or under the control
of the Town, except as to funds in the control of any set of trustees,
and have custody of all bonds and notes of the Town.
8.
Work with the Town auditors to ensure the preparation of annual
audited financial statements.
9. Do such other things in relation to the fiscal or financial affairs of
the Town as the Commissioners may require or as may be required
elsewhere in the Charter.
B. Administrative Duties. The Town Clerk/Treasurer shall be responsible for the
following administrative duties :
1.
Oversee water/sewer billing, collections, and delinquent accounts.
2. Seek assistance from the Finance Committee and public works
employees for preparation of town budgets.
3. Make recommendations to the Town Manager conceming
water/sewer rates and charges to ensure that the water/sewer system
is self-supporting.
4. Manage and ensure timely loan payments for any town
indebtedness.
5. Prepare notices of levy and collect Town taxes pursuant to the
procedures established by state law and the Town Charter
concerning tax collections.
6. Oversee the Town election process and perform the election duties
specified in the Town Charter for the position of Town
Clerk/Treasurer.
7. Regularly meet with the Commissioners to advise on issues and
assignments.
8.
Coordinate legal matters with the Town Attorney.
9. Attend Town Commissioner meetings and other meetings as
directed by the Commissioners.
10. Represent and promote the Town at government events such as
Maryland Municipal League, the Eastern Shore Association of
Municipalities and the QA County Council of Governments.
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I l. Answer inquires, resolve citizen's complaints and problems of
complex and consistent nature.
12. Publication of offrcial notices, agendas, and advertisements.
13. Responsible for public outreach through multiple methods including
the posting of govemment and community oriented notices and
updating the Town website.
14. Responsible for review, verification and forwarding of all
applications for bui lding, subdivi sion, and shoreline zoning permits ;
advising applicants and appropriate Boards of application status and
compliance with ordinances, along with coordinating review with
appropriate parties (Zoning Administrator/Building Inspector,
Planning Commission, etc.).
15. In the absence of the Town Manager, the Town Clerk/Treasurer will
coordinate with other departments to ensure that the daily operations
of the Town continue to function.
16. The Town Clerk/Treasurer will temporarily assume the duties of
the Town Manager in addition to his/her own duties when
requested by the Town Manager or Town Commissioners.
17. Perform all other duties as assisned.
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